Monday, July 14, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 14, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 11, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Marilee Thornton, Kay County Court Clerk; Dennis Bonewell, Kay County Emergency Management Director; Cheryl Howard, Kay County Election Board; Ray Ball, Kaw Nation; Vance Johnson, Kay County Commissioner Dist#1 Elect; Donnie Head, Circuit Engineering District #8 Executive Director; Kip Bird, American Telephone; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of July 7, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving Outlease Agreement by and between the United States Postal Service and the BOCC (Ponca City office for the Judges).  DA Hermanson mentioned this agreement is for space used by the Judges and the Court Clerk’s office and told what that contained.  He said the amount of the annual rent ($63,126.96) included all utilities but telephone service.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Kip Bird, American Telephone, said they would begin installing the new phone system on July 25, 2014 at 5 p.m.  He mentioned holding advanced training on July 23rd for basic training sessions to be held in 45 minute intervals in the Commissioners Court (10:30 a.m. – 11:15 a.m. and 12 p.m.).

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 191 as the current head count, 47 arrested and released over the weekend and 100 for the week, 16 inmates sentenced to Department of Corrections (DOC) with DOC still pulling inmates, 13 inmates sentenced to county time, 13 contracts with BIA and Bridgeway and currently are holding one (1) inmates on writs (prison to court). 

 

Motion was made by Shanks and seconded by Schieber approving the following Juvenile Detention Services Agreement between BOCC and the following:  Community Works, LLC, $24.34 a day per child.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks Tabling the Agreement entered into by and between the Kay County Health Department and United Way of Ponca City, to provide office and common area space to the United Way for use by Smart Start Kay County (DA Hermanson noted after review of this Agreement he noticed the “Conditions” of the agreement were not included).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Memorandum of Agreement entered into by and between the Kay County Health Department and Newkirk Public School, to provide Behavioral Health Services to the students and/or families of students.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving Contract an agreement entered into between the Kay County Health Department and Laboratory Associates, Inc., to provide radiology and phlebotomy services to patients.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving Agreement entered into by and between the Kay County Health Department and dba Turf Surfers, to provide lawn care services for the facility located at 433 Fairview, Ponca City and 1706 Main, Blackwell.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Rowe and seconded by Schieber approving an Interlocal Agreement between Kay County and the City of Tonkawa.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe noted 44th Street would have been opened but a water line was hit and is now being repaired for travel, mowing, blading and hauling sand south of Tonkawa.  He cautioned road travel west of Blackwell and north of Highway 11.

 

Commissioner Schieber said crews are hauling rock and finishing up on Pecan Road.

 

Commissioner Shanks stated crews are putting in pipes on “S” Street, mowing roads and intersections, blading and hauling rock.

 

Motion was made by Shanks and seconded by Schieber approving Bridge Inspection Invoice and Report of Conference between Bridge Owner and Bridge Inspection Consultant on Bridge Inspection Contract-E.C. 1434D, Invoice #436140.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving going out on bid for construction on Bridge 71, Dist#2.  DA Hermanson said he saw no problem with going out for bid since Commissioner Shanks was not up reelection.  Commissioner Rowe said it was a waste of money. Motion carried:  Rowe, nay; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Donation Agreement (donating concrete that has been removed from 9100 Pecan Str. in Newkirk).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving the following Bureau of Indian Affairs Cooperative Agreements:  Agreement A13AC00016, Modification 0001, Hubbard Road Reconstruction Project ($340,000); Agreement A13AC00017, Modification 0003, 44th Street Reconstruction Project ($300,000).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installations:  Oklahoma Natural Gas Co., SW4/SW4 S26 T29N R2E ending NW4/NW4 S35 T29N R2E, East Home Rd., Dist#1; Oklahoma Natural Gas Co., SW4/SW4 S35 T29N R2E ending NW4/NW4 S2 T28N R2E, East Gate Rd., Dist#1; RWD#1 Kay Co., SE4/SE4 S29 T26N R3E ending SW4/SW4 S28 T26N R3E, Longwood Rd., Dist#1; RWD#1 Kay Co., SE4/NW4 S16 T27N R4E ending SW4/NW4 S17 T27N R4E, 106 Lane, Dist#1; RWD#1 Kay Co., SE4/SE4 S23 T28N R1E ending NE4/NE4 S27 T28N R1E, Peckham Rd., Dist#2RWD#1 Kay Co., SW4/SE4 S21 T28N R3E ending NW4/NE4 S28 T28N R3E, River Rd., Dist#2;Select Energy Services, NW4/NE4 S25 T29N R2W ending NE4/NW4 S18 T29N 1W, Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber noting the following Kay County Monthly Reports for June 2014:  County Clerk; Assessor; Election Board; Public Health.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving the following Resolutions to Dispose of Equipment:  Res#14, 15-19, Court Clerk, File cabinets, transferring to the District Attorney’s office.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#14, 15-20, Highway Dist#1-$618.77, reimbursement for pipe; Res#14, 15-21, Highway Dist#1-$311,618.16, Hubbard Overflow Structure H3101-55 FY2013-14.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#1-$618.77; Highway Dist#1-$311,618.16; Highway-$67,034.35, Dist#1-4,297.25; Dist#3-$62,737.10; County Sales Tax-$372,763.90; Use Tax-$36,884.49; Public Buildings Authority-$1,408.84.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.  

 

Motion was made by Schieber and seconded by Shanks approving the following Transfer of Appropriations:  Highway Dist#3 Maintenance & Operation-$5,100.00 to Capital Outlay.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Lien Fee: 34, Quality Water Service, 95.20, Water; PBA: 35, Superior Plumbing, 91.50, Repairs; 36, Ford Refrigeration Service, 75.00, Repairs; 37, Bagg, Jack, 950.00, Contractual Services; Serv.Fee: 389, Fuelman Of Oklahoma, 1495.22, Fuel; County Sales Tax Fund: 1163, Quality Water Service, 387.75, Water; 1164, Ultimate Pest Management LLC, 150.00, Pest Control;

                General: 2382, Blackwell Journal Tribune, 454.66, Publication; 2383, OK Natural Gas, 281.56, Gas delivery; 2384, Jackson Boiler & Tank Co., 185.00, Boiler Maintenance; 2385, Jackson Boiler & Tank Co., 185.00, Boiler Maintenance; 2386, Quality Water Service, 170.54, Water; 2387, Cintas Corporation Loc, 360.89, Linen Service; 2388, City of Newkirk, 5825.43, Utility Bill; 2389, Allegiance Communications, 41.64, Cable Service; 2390, J & P Supply, 920.63, Janitorial Supplies; 2391, Northern Tool & Equipment, 299.99, Air Compressor; 2392, Kellpro Computer, 59.00, Router; 2393, Southwest Business Products, 5880.83, Furniture; 2394, AT&T Mobility, 8.61, Billing; 2395, J & P Supply, 507.89, Janitorial Supplies;2396, Baymont Inn & Suites, 332.00, Lodging; 2397, AT&T, 3967.35, Billing; 2398, Locke Auto Parts, 19.82, Supplies; 2399, Brandts, 15.96,

                Supplies; 2400, Younger-Holmes Electrical Contractors, 646.28, Repairs; 2401, Midwest Printing, 434.86, Checks; 2402, P & K Equipment, 500.00, Repairs; Health: 521, AT&T Mobility, 383.04, Cell phone bill; 522, Fulsom, Donna, 66.08, Travel; 523, Rose Ann McChristian, 44.80, Travel; 524, City

                of Blackwell, 580.25, Electric Usage; 525, Southwest Business Products, 406.07, Toner Cartridges;

                Highway: 2198, Baymont Inn & Suites, 83.00, Lodging; 2199, Logan County Asphalt Co., 850.00, Asphalt; 2200, Caterpillar Financial               Services Corp, 7025.65, Lease Purchase Payment;

                2014-2015 Lien Fee: 2, Newkirk Herald Journal, 25.00, Subscription;  Reimburse: 2, Safelite Auto Glass, 236.90, Replace window; 3, Staples, 173.24, Chair; County Sales Tax Fund: 1, CHC, 15935.11, Medical Services; 2, Fuelman Of Oklahoma, 589.58, Fuel; 3, Kay County JFA #124183, 336949.88, Tax Collections; 4, Farha Wholesale Co., 3252.56, Supplies; 5, Oklahoma Correctional Industries, 815.33, Office Equipment; 6, Baumert, Cummings & Hiatt, 408.60, Professional services; 7, Locke Auto Parts, 122.89, Supplies; 8, All About Access, 1400.00, Repair door & opener;                General: 11, Quality Water Service, 24.15, Water; 12, Oklahoma State University, 8859.00, Contractual Services; 13, County Treasurers Assoc Of Okla, 175.00, Dues; 14, NODA, 3500.00, Dues; 15, Newkirk Mini-Storage, 234.00, Rent; 16, ThyssenKrupp Elevator, 1492.08,

                Elevator Maintenance; Health: 1, Falco Alarm Co., 213.00, Monitoring; 2, Southwest Business Products, 339.50, Copy Paper; Highway: 21, ACCO, 95.00, Registration; 22, Grant County Dist #3, 6473.15, Rock; 23, RCB Bank, 3096.08, Lease Purchase Payment; 24;                 Welch State Bank, 2731.42, Lease Purchase Payment; 25, Caterpillar Financial Services Corp, 7025.65, Lease Purchase Payment

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 10:10 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

 

 

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Approved this 21st day of July, 2014.

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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