Monday, June 30, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 30, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 27, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; Brian Hermanson, District Attorney; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director; Harold Hughs, Kay County Detention Center; Dennis Bonewell, Kay County Emergency Management Director; Cheryl Howard, Kay County Election Board; Larry Klumpp, OSU Extension; Ray Ball, Kaw Nation; Vance Johnson, Kay County Commissioner Dist#1 Elect; Attorney David Cummings; Bill and Claude Williamson, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of June 23, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving and accepting Tim Freeman’s offer of $1.00 on each of the following properties:  Lot 001 Block 001 Ikerd Terrace-Blackwell Blackwell-Ikerd Terrace Block 1 N/2 Lot 1 Less 10’ Alley; Lot 001 Block 205 Original Town-Blackwell Blackwell-Original Town Block 205 Lots 1-3 and including 10’ Vacant Alley Adjacent.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

No action was taken on adoption of a Trust Indenture and the creation and accepting beneficial interest in the Kay County Exposition Authority, including appointment of Trustees thereto and a Resolution creating a Trust Indenture. 

 

Motion was made by Schieber and seconded by Shanks approving to enter into a special meeting with the Kay County Public Buildings Authority.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving to reconvene to the regular meeting of the BOCC (9:07 a.m.).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving renewing Trane Service Agreement (mtce on heating & air for courthouse).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving the following Agreements between BOCC and subscribers for remote terminal capabilities in the Assessor’s office:  Ronald P. Dalapit; Timothy Jones c/o Sealand Enviro.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 192 as the current head count, 48 arrested and released over the weekend and 117 for the week, 13 inmates sentenced to Department of Corrections (DOC), 13 inmates sentenced to county time, nine (9) contracts with BIA and Bridgeway and currently are holding one (1) inmates on writs (prison to court).  Jones told he was going to loan 14 hand held radios to the county officers and maintenance department (to be used for security purposes).  Motion was made by Shanks and seconded by Schieber approving the following Juvenile Detention Services Agreement between BOCC and the following:  Sequoyah Enterprises, $23.26 a day per child; Canadian County, $18.70 a day per child.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe noted North Avenue west of Tonkawa one half mile was overlaid by Evans & Associates.  He mentioned a wreck that occurred this past weekend and said crews were repairing and marking by putting up signs.  Rowe said two bridges south of Braman should be finished today, working on opening some culverts, hauling rock and taking care of bad places as needed on some of the roads.

 

Commissioner Schieber said crews are cleaning out culverts, mowing, hauling rock and repairing bad spots on roads as needed.

 

Commissioner Shanks stated crews are putting in pipes on Waverly; Bridge 200 by Sumpter is opened and also extended guard rail. 

 

Motion was made by Shanks and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#13, 14-252, Treasurer, HP Printer, junked; Res#13, 14-254, Highway Dist#1-Toshiba Copier, junked; Res#13, 14-255, Court Clerk, Toshiba Copier, junked.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#13, 14-253, Highway Dist#1-$33.41, refund payoff on 2006 Peterbilt 379 Truck Tract (lease purchase); Res#13, 14-256, Court Clerk-$36.80, jury service donation.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks to rescind the original motion on the Resolutions to Deposit Funds.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#13, 14-253, Highway Dist#1-$33.41, refund payoff on 2006 Peterbilt 379 Truck Tract (lease purchase); Res#13, 14-256.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

No action was taken on Resolution to Deposit Funds Res#13, 14-256, Court Clerk-$36.80, jury service donation (the Child Abuse Prevention Account is where the money should have been deposited into). 

 

Motion was made by Schieber and seconded by Shanks to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#1-$33.41; Sheriff’s Training Fee-$15,964.00; Sheriff’s Service Fee-$24,771.65; County Sales Tax-$24,652.75.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.  

 

No action was taken Cash Fund Estimate of Needs & Request for Appropriations Court Clerk-$36.80 (should have been Child Abuse Prevention Account). 

 

Motion was made by Schieber and seconded by Shanks approving the following Transfer of Appropriations: Sheriff Travel-$8,800.00 to Maintenance & Operations (M&O); Sheriff Personal Service-$3,228.55 to M&O; Highway Dist#1 M&O-$30,700.00 to Prentice Road Project; Highway Dist#1 Capital Outlay-$29,976.13 to Prentice Road Project.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

There were no Cash Fund Estimate of Needs and Request for Appropriation on Lapsed Balances for FY 2013-14 presented.

 

Motion was made by Shanks and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Serv.Fee: 383, Blackwell Animal Hospital, 458.00, Animal Care; 384, AT&T Mobility, 427.44, Mobile Internet; 385, Westside Animal Clinic LLC, 394.20, Animal Care; 386, Opportunity Villlage Screen Print, 66.50, Shirts; 387, AT&T, 680.76, Telephone; Drug Court: 86, Ball Trophy & Engraving Co., 67.50, Plaques; 87, Staples, 117.80, Office Supplies; 88, Redwood Toxicology Laboratory, 648.48, Lab Fees; 89, Omega Laboratories Inc, 198.00, Testing; 90, Gold-N-Treasures, 88.02, Key rings; 91, Ramey Price Cutter Supermarkets, 59.84, Refreshments; 92, Ralphs Packing Co, 107.77, Reception; County Bridge & Road Improvement: 15, Sunbelt Equipment & Supply, 23331.85, Rebar; County Sales Tax Fund: 1145, Cards Service Center, 1862.44, Blanket For Supplies; 1146, Kay Office Equipment, 222.18, Maintenance;

                1147, ABL Management, 5695.76, Food Service; 1148, Simplex Grinnell, 2196.00, Inspections; 1149, CHC, 2693.29, Medical Services; 1150, OPERS, 126.92, Retirement; 1151, Southwest Business Products, 322.25, Supplies; General: 2350, Houser Hardware, 883.05, Supplies; 2351, Walmart Community, 333.70, Blanket For Supplies; 2352, Grace, Lindsay, 139.44, Blanket For Travel; 2353, Klumpp, Larry, 383.13, Blanket For Travel; 2354, Dewitt, Corbin, 179.76, Blanket For Travel; 2355, Fuelman Of Oklahoma, 1441.68, Fuel; 2356, Jack Bowker Ford, 116.50, Repairs; 2357, Greenfield Nursery, 42.00, Plants; 2358, Elite Advertising, 300.96, Promotional Products; 2359, Greenfield Nursery, 42.00, Plants; 2360, Younger-Holmes Electrical Contractors, 394.30, Repairs; 2361, Quality Water Service, 48.65, Water; 2362, Southwest Business Products, 411.38, Office Supplies; 2363, Hilton Garden Inn, 166.00, Lodging; 2364, Blair, Cody D, 47.04, Mileage; 2365, Walmart Community BRC, 372.37, Supplies; 2366, Brandts, 74.98, Trimmer Line; 2367, Southwest Business Products, 93.98, Office Supplies; 2368, Kay County Election Board, 1698.00, Election expenses; 2369, Zee Medical, 238.00, Medical Supplies; 2370, Staples, 98.46, Supplies; 2371, Kellum, Carol D., 10.08, Election Day Travel; 2372, Leaming, Carol L., 29.12, Election Day Travel; 2373, Merrifield Office Supply, 54.99, Supplies; 2374, Mantz, Trinity N, 28.56, Election Day Travel; Health: 495, Walmart Community BRC, 103.51, Supplies; 496, Staples, 61.77, Supplies; 497, Opdyke, Laurene, 160.00, Training; 498, Ponca City Utility Authority, 1849.29, Electric & Water Usage; 499, Falco Alarm Co., 594.50, Materials; 500, Centerpoint Energy Arkla, 32.30, Gas

                usage-Blackwell; 501, Taylor Technologies, 111.03, Test kits; 502, Southwest Business Products, 101.85, Copy Paper; 503, HM Receivables Co II LLC, 84.15, Web Renewal; 504, Stolhand Heating & Air, 123.57, Repairs; 505, STC, 96.00, Monthly Maintenance; Highway: 2133, Kelle Oil Company, 117.50, Fuel; 2134, G & B Auto, 407.00, Tire repair; 2135, Warren Power And Machinery, 54.03, Parts; 2136, Lampton Welding, 358.94, Supplies; 2137, G & B Auto, 150.00, Blanket for tires; 2138, Lampton Welding, 272.51, Blanket; 2139, Houser Hardware, 178.48, Supplies; 2140, Southwest Truck Parts, 78.42, Blanket; 2141, Unifirst Holdings Inc, 1127.93, Uniforms; 2142, Cintas Corporation Loc, 717.76, Uniforms; 2143, Cintas Corporation Loc, 399.74, Blanket for uniform; 2144, G & B Auto, 75.00, Blanket For Vehicle Maintenance; 2145, Locke Auto Parts, 44.56, Blanket for parts; 2146, Action Truck Parts, 468.24, Blanket for parts; 2147, OK Natural Gas, 41.40, Gas service; 2148, Sober Brothers, 2498.00, Rock; 2149, Deere & Co, 59591.00, Equipment; 2150, Lampton Welding, 201.90, Gases; 2151, AT&T, 125.66, Telephone Service; 2152, AT&T, 113.18, Long distance and serv.; 2153, Ponca City Utility Authority, 542.87, Electric Service; 2154, Wells Construction, 19687.75, Rock; 2155, Evans & Associates, 17234.73, Asphalt; 2156, Holiday Inn Tulsa - City Center, 83.00, Lodging; 2157, Quality Water Service, 19.60, Water; 2158, Centerpoint Energy Arkla, 55.13, Billing; 2159, Kelle Oil Company, 2205.15, Diesel; 2160, RCB Bank, 3096.08, Lease Purchase Payment; 2161, Welch State Bank, 2731.42, Lease Purchase Payment; 2162, Circuit Engineering District #8, 169.00, Signs; 2163, Cross Oil, 3310.00, Unleaded gas; 2164, Dub Ross Co. Inc., 693.99, Corrugated steel pipe; 2165, Farmers Grain Company, 20675.64, Diesel; 2166, Farmers Grain Company, 17572.71, Clear Diesel; 2167, John Deere Financial, 525.19,

                Parts; 2168, Power Plan, 553.39, Parts; 2169, Ultimate Pest Management LLC, 58.00, Pest Control; 2170, BDF Enterprises LTD, 35.15, Filters; 2171, Two Rivers Coop, 930.00, Round-Up Pro; 2172, Ponca City Publishing Co. Inc, 36.00, Billing; 2173, Starr Lumber Co., 29.15, Supplies;

                Cert.Fee: 30, County Clerks & Deputies Association, 70.00, Training

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 9:34 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

 

 

 

 

 

 

 

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Approved this 7th day of July, 2014.

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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