Monday, June 23, 2014
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 23, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on June 20, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; Brian Hermanson, District Attorney; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Don Jones, Kay County Detention Center Director; Harold Hughs, Kay County Detention Center; Dennis Bonewell, Kay County Emergency Management Director; Larry Klumpp, OSU Extension; Ray Ball, Kaw Nation; Vance Johnson, Ponca City; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of June 16, 2014. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 200 as the current head count, 65 arrested and released over the weekend and 134 for the week, 17 inmates sentenced to Department of Corrections (DOC), 12 inmates sentenced to county time, eight (8) contracts with BIA and Bridgeway and currently are holding one (1) inmates on writs (prison to court).
Motion was made by Schieber and seconded by Shanks approving closing out Inmate Trust Account No. 12401 per O.S. T22 §1325 and transferring money from the Inmate Commissary Account held be Sheriff Department to the KCDC Inmate Commissary Account. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Commissioner Schieber withdrew his original motion no action was taken on Detention Services Agreement by and between Osage County Juvenile Detention Center and the BOCC, $27.05 a day per child. DA Hermanson said the Contract was to be with Osage County Juvenile Detention Center; however it is signed by Youth Services of Osage County. Hermanson said his only problem is with the signatory.
Motion was made by Schieber and seconded by Shanks approving (contingent upon DA Hermanson’s approval) Intent to Participate in ACCO-SIG Property & Liability Renewal FY2014-15 and Resolution No. 13, 14-252 to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving Proposal for Geotechnical Engineering Services for the Courthouse (Terracon Consultants, Inc.) noting the original quote was $2000 and due to circumstances it now has increased to $4500. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Rowe noted roads were bladed before the rain, trimming out tress in a couple of places, finishing bridge work on bridges that were set last week and hauling material to the roads.
Commissioner Schieber said crews are doing maintenance on equipment.
Commissioner Shanks stated crews are doing maintenance work on graders and hauling sand from Sober Brothers to Dist#2 yard.
Motion was made by Schieber and seconded by Shanks approving purchasing new Detachable Trailer from Irwin Trailer from Bid#2014-42 (opened in BOCC meeting 5-19-14). DA Hermanson said he considered this an emergency and saw no problem with Schieber purchasing this trailer off the same bid). Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installations: Kay Co. RWD#3, SE4 S26 SW4 S25; SE4 S26 NE4 S35; SE4 S25 NE4 S36; SE4 S25 NW4 S31. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving the following Resolutions to Dispose of Equipment: Res#13, 14-250, Assessor’s Office, Chair, junked.
Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving the following Resolutions to Deposit Funds: Res#13, 14-249, Highway Dist#2-$1,633.80, sale of scrap iron. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks to approve the following Cash Fund Estimate of Needs & Request for Appropriations: Highway-$345,895.42, D#1-$115,298.47; D#2-$115,298.48; D#3-$115,298.47 Highway Dist#2-$1,633.80. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Rowe approving the following Transfer of Appropriations: Election Board Maintenance & Operations (M&O)-$156.00 to Travel; Highway Dist#3-BIA Tonkawa Bridge Projects-$40,000.00 to M&O; Highway Dist#1-M&O-$258.15 to Personal Services. Commissioner Shanks questioned Rowe regarding transferring BIA money to M&O and said he didn’t agree with transferring of BIA funds to his Hwy. M&O. Motion carried: Rowe, aye; Schieber, aye; Shanks, nay.
Motion was made by Shanks and seconded by Schieber approving Payroll with warrants to be released on June 27, 2014. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving Maintenance & Operations claims. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
FY 2013/2014 PURCHASE ORDERS:
2013-2014 Lien Fee: 33, Allegiance Communications, 34.44, Cable; PBA: 33, Ultimate Pest Management LLC, 264.00, Pest Control; 34, Cain's Lawn Care, 175.00, Lawn Care; Reimburse: 36, Staples, 439.96, Office Equipment; Serv.Fee: 365, Canadian County Juvenile Center, 617.92, Juvenile Detention; 366, Communityworks, 535.48, Juvenile Detention; 367, Okla.
Juvenile Justice SVCS, 348.90, Blanket For Juvenile Detentions; 368, Sac & Fox Juvenile Detention, 168.88, Juvenile Detention; 369, Eastern Okla Youth Services, 581.25, Juvenile Detention; 370, Davis Moore Auto Group, 141.50, Repairs; 371, Leach Paper Co., 328.36,
Paper Products; County Bridge & Road Improvement: 14, Sunbelt Equipment & Supply, 13036.19, Bridge Materials; County Sales Tax Fund: 1078, Wards Air Conditioning, 1075.00, Labor And Service; 1079, Fuelman Of Oklahoma, 702.65, Fuel; 1080, Brandts, 129.99, Equipment; 1081, Take Ten Tire, 412.96, Repairs; 1082, Locke Auto Parts, 12.21, Supplies; General: 2200, Texas County Juv. Det. Center, 704.64, Juvenile Detention; 2201, Fuelman Of Oklahoma, 1681.50, Fuel; 2202, Galaxie Business, 43.17, Maintenance; 2203, Ultimate Pest Management LLC, 312.00, Pest Control; 2204, STC, 214.00, Copier contract; 2205, Clearwater Enterprises, 2189.75, Gas bill; 2206, Southwest Business Products, 160.50, Folders; 2207, Southwest Business Products, 98.60, Supplies; 2208, Clearwater Enterprises, 1399.35, Gas bill; 2209, Cherokee Casino & Hotel, 73.14, Hotel Accomadations; 2210, Southwest Business Products, 81.30, Stampers; 2211, Cain's Lawn Care, 400.00, Lawn Care; 2212, Lenius Technolgies, 999.90, Computers; 2213, Southwest Business Products, 493.96, Toner; 2214, Younger-Holmes Electrical Contractors, 121.32, Repairs; 2215, Lenius Technolgies, 2919.76, Computers; 2216, Wells Plumbing, 283.13, Repairs; 2217, Kay Office Equipment, 156.88, Maintenance Agree.; 2218, OK Court Services Inc, 2750.00, Contractual Services; 2219, One Call, 827.48, Annual Service; 2220, OSU-CTP, 35.00, Training; 2221, Hertz Equipment Rental, 73.38, Equipment Rental; 2222, Wells Plumbing, 282.92, Repairs; 2223, Quality Water Service, 21.35, Water; 2224, Displays2go, 183.35, Lectern; 2225, Ink Technologies LLC, 256.00, Toner & Print Cartridges; 2226, Galaxie Business, 208.00, Staples; 2227, Duroy, Tiffany Ann, 310.65, Travel; 2228, Merrifield Office Plus, 392.49, Copy Paper; 2229, Eastern Okla Youth Services, 1232.25, Juvenile Detention; 2230, Youth Services Of Osage County Inc, 1704.15, Juvenile Detention; 2231, Pameticky, Terri K, 31.36, Mileage; 2232, Terri Pameticky, 30.38, Reimbursement; 2233, Burkes Classic Restoration, 4388.02, Vehicle Maintenance; Health: 488, Staples, 110.33, Blanket For Supplies; 489, Pitney Bowes Inc, 80.37, Postage meter rent; 490, Bank Of The West, 7960.13, Loan Payment; 491, OK Natural Gas, 116.49, Gas usage For Ponca; 492, STC, 72.00, Monthly Maintenance; 493, Stolhand Heating & Air, 151.25, Maintenance; 494, Feaster, Amber, 228.24, Travel; Highway: 2034, River Ridge Construction Llc, 658703.47, Road project; 2035, River Ridge Construction Llc, 19905.00, Bridge Project; 2036, P & K Equipment, 53.98, Blanket for parts; 2037, Quality Water Service, 29.25, Water; 2038, Wooderson Farms, 15956.00, Rock; 2039, Johns Shale Pit, 26.00, Correct error; 2040, Evans & Associates, 6439.13, Asphalt; 2041, Sunbelt Equipment & Supply, 1887.78, Equipment; 2042, Rick's Service Center & Discount Tire, 42.50, Tire repair; 2043, PC Concrete, 5880.00, Concrete; 2044, G & C CONCRETE CO, 487.50, Concrete; 2045, Sunbelt Equipment & Supply, 15622.40, Steel pipe; 2046, AT&T, 268.61, Monthly Service; 2047, AT&T, 119.83, Monthly phone charges; 2048, City of Blackwell, 529.73, Electric Charges; 2049, APAC-Central Inc, 1420.86, Crusher Run; 2050, Farmers Grain Company, 12779.86, Diesel Fuel; 2051, Sober Brothers, 2441.05, Rock; 2052, Blackwell True Value Hardware, 10.99, Screws; 2053, P & K Equipment, 1542.22, Parts; 2054, John Deere Financial, 25.94, Correct error; 2055, Farmers Grain Company, 177.00, Herbicide; 2056, BDF Enterprises LTD, 56.55, Clean filters; 2057, APAC-Central Inc, 5748.68, Road rock; 2058, Fastenal
Industrial & Const Supplies, 54.56, Nuts and bolts; 2059, Blackwell True Value Hardware, 20.99, Bolts; 2060, Circuit Engineering District #8, 739.00, Signs; 2061, Ponca City Concrete Co, 110.00, Concrete; 2062, Power Plan, 2555.96, Parts; 2063, Sniper Pest & Herbicide Solutions Inc, 25000.00, Brush Control; 2064, S & K Direct Steel LLC Inc, 165.50, Welding supplies; 2065, Blackwell Auto Parts, 713.96, Binders; 2066, Schieber, Dee, 113.12, Travel; 2067, Blackwell Auto Parts, 292.10, Bearings; 2068, Safety Kleen, 121.29, Cleaning; 2069, Office Of Management & Enterprise Services, Const, 200000.00, ETR Fund Reimbursement
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Schieber and seconded by Shanks to approving and accepting Bid#2014-28-Bid#2014-41, Six Month Bids-Commonly Used Items (bids were opened 6-9-14) as follows: Bid#2014-28 Asphalt-Circle C Paving & Construction, Coastal Energy Corp., Ergon A&E, Evans Asphalt Co., Inc., Daniels Ready Mix, Logan County Asphalt Co., T&C Asphalt Materials, Vance Brothers, Inc., Wood & Sons Paving, Wright Asphalt Products; Bid#2014-28A Asphalt Mastic Surface Treatment-Circle C Paving & Constr., Vance Brothers, Inc.; Bid#2014-29 Bridge Materials-Dietz Welding, K&O Construction, Railroad Yard, River Ridge Construction, Sunbelt Equipment; Bid#2014-30 Grader Blades-Warren Cat (accepted this bid because it is made of harder steel and lasts longer); Bid#2014-31 Concrete-American Concrete, G&C Concrete Co., GCC/Mid-Continent Concrete; Bid#2014-32 Heavy Equipment Rental-Diemer Construction, Evans & Associates, Hembree & Hodgson Constr., River Ridge Construction; Bid#2014-33 Road Rock-APAC Central, Inc., ACG Materials, Diemer Construction, Evans Asphalt Co., Grant County Dist#3, M.K. Crushing, Quapaw Co., Stewart Stone, Inc., 7 Mile Mine, LLC; Bid#2014-34 Culvert Pipe-Dub Ross Co., Inc., Oklahoma Contractors Supply, Railroad Yard, Inc., Sunbelt Equipment; Bid#2014-35 Office Supplies-Merrifield Offices, Southwest Business; Bid#2014-36 Janitorial Supplies-J&P Supply, Inc., Merrifield Office Supply; Bid#2014-37 Concrete (pour & finish)-Davidson Bros Cement Finishing, Hembree & Hodgson, River Ridge Construction; Bid#2014-38 Road Striping (traffic marking)-Direct Traffic Control; Bid#2014-39 Electrical Work-Younger-Holmes Electrical Contractors; Bid#2014-40 Roller Compacted Concrete & Stabilization (labor only)-River Ridge Construction; Bid#2014-41 RW Spraying-Sniper Pest & Herbicide. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving and accepting Jacky Baggs bid of $650 per month on inside and $300 per month on outside on Bid#2014-45, Janitorial Services-DHS Building. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 10:011 a.m. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Approved this 30th day of June, 2014.
TYSON ROWE, CHAIRMAN
JASON SHANKS, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS