Monday, June 16, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 16, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 13, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; Brian Hermanson, District Attorney; Everette Van Hoesen, Kay County Sheriff; Carol Purdy, Kay County Assessor; Don Jones, Kay County Detention Center Director; Harold Hughs, Kay County Detention Center; Dennis Bonewell, Kay County Emergency Management Director; Larry Klumpp, OSU Extension; Cheryl Howard, Kay County Election Board Secretary; Heather Roquemore, Oklahoma Court Services (OCS); Brenda Dilbeck, OCS; Ray Ball, Kaw Nation; Mike Jeffers, Blackwell; Paul Skidmore, Blackwell; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of June 9, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Heather Roquemore, OCS, gave the following report:  May & June 2014 48 defendants worked 781.7 hours for a monetary value of $5667.32.  Defendants assisted at the Humane Society, Disc Golf Club, Camp McFaddin, 101 Rodeo Parade and upcoming events at the Albright United Methodist Church and auction in Blackwell.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 199 as the current head count, 36 arrested and released over the weekend and 116 for the week, 18 inmates sentenced to Department of Corrections (DOC), 12 inmates sentenced to county time, six (6) contracts with BIA and Bridgeway and currently are holding three (3) inmates on writs (prison to court). 

 

Motion was made by Schieber and seconded by Shanks approving Contract for Supervision of Community Service.  District Attorney Hermanson noted he reviewed the contract and found no problems.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving Contract-Canadian County Juvenile Detention & Kay County for Services at Canadian County Juvenile Detention Center, $19.31 per child per day.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving Agreement-Kay County Health Department and Blackwell Public Schools for Behavioral Health Services, $50.00 per hour, July 1, 2014 – June 30, 2015.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving an Oklahoma Highway Safety Grant for next year’s contract.  Bill Grose, Kay County Sheriff Department said this is a reimbursement grant to collect for arresting intoxicated drivers.  He did not present the BOCC a hard copy and noted it is a grant that is completed on-line.  County Clerk Reese asked for a copy of the contract after it is submitted.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving to go to go out for bid to sell approximately 1.9 acres County owned property (tract in NE4 34-28-2E) adjacent to County Detention Facility.  County Clerk Reese asked Commissioner Schieber for a legal description and said it should be surveyed before going out for bid.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving on Resolution No. 13, 14-246, Five Year Plan for Road & Bridge Construction for Federal fiscal year 2015 through 2019.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving Interstate 40 Crosstown Steel Beam Transfer Forms:  NBI#02366, Structure No. 36N3380E0060003, Local ID#250, Dist#2;  NBI#15022, Structure No. 36E0110N3210003, Local ID#054, Dist#2; NBI#17985, Structure No. 36E0060N3310006, Local ID#028, Dist#2.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

No action was taken on Interstate 40 Crosstown Steel Beam Transfer Forms: NBI#07922, Structure No. 36E0160N3250007, Local ID#086, Dist#3.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said he will be attending a CED meeting on Wednesday in Alva.  He reported beams on 44th Street will be set today with financial aid of Kaw Nation and should have road opened on Wednesday and for the rest of harvest.  Rowe said crews are opening up culverts south of Tonkawa and rocking and sanding roads.

 

Commissioner Schieber said crews are repairing bad spots in the roads where the water is running off the roads.

 

Commissioner Shanks stated crews are patching spots on roads where there are water problems and cutting trees. 

 

Motion was made by Schieber and seconded by Shanks approving the following Kay County Monthly Reports for May 2014:  Health Department; Election Board; County Treasurer; Court Clerk.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

There were no Resolutions to Dispose of Equipment so therefore no action was needed. 

 

Motion was made by Schieber and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#13, 14-244, Child Abuse Prevention-$36.80, Jury Donation; Res#13, 14-245, Highway Dist#3-$1,000.00, Road Crossing Permit; Res#13, 14-247, Highway Dist#3-$278,069.76, BIA-Tonkawa Bridge Projects; Res#13, 14-248, Highway Dist#1-$658,703.47, BIA-Pecan Road North Projects.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway-$65.10, D#3-$32.53; D#1-$32.57; CBRI 105C-$16.24; County Sales Tax-$336,949.88; Use Tax-$24,092.02; County Improvement-$0.18; PBA-Pioneer Technology Center-$1.18; PBA-Tonkawa Public School-$0.65; CBRI 105C-$35,026.83; Child Abuse Prevention-$36.80; VI Reimbursement-$1,075.22; Highway D#3-$1,000.00; County Sales Tax-$3,037,661.00; Highway D#3-$278,069.76; Highway D#1-$658,703.47.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.  

 

Motion was made by Schieber and seconded by Shanks approving the following Transfer of Appropriations:  General Excise Board Personnel Services-$99.24 to Travel; General County Treasurer Part Time-$1,817.87 & Travel-$94.68 to Maintenance & Operations-$461.66 & Personal Services-$1,450.89; General Government Benefits FICA-$31.72 to Commissioners Travel.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Payroll with warrants to be released on June 27, 2014.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Lien Fee: 32, Allegiance Communications, 34.44, Cable; Serv.Fee: 359, Fleetcor Technologies, 2055.71, Blanket For Fuel; 360, Braley, Daniel, 318.00, Blanket For Juvenile Transport; 361, OK Dept.of Public Safety, 350.00, OLETS; 362, Robinson, Crystal, 102.00, Transports; 363, Wright, Greg, 486.00, Juvenile Transports; 364, Wright, Vicki, 153.00, Juvenile Transports; County Sales Tax Fund: 1072, Fuelman Of Oklahoma, 588.74, Fuel; 1073, Quality Water Service, 367.75, Water; 1074, Verizon Wireless, 177.14, Cell Phone; 1075, Kay County JFA #124183, 351806.22, Tax Collections; 1076, OK Natural Gas, 1444.49, Gas bill; 1077, Hobart

                Corporation, 593.43, Repairs; General: 2169, Blackwell Journal Tribune, 1678.16, Publication; 2170, Rogers Oil Co., 217.57, Fuel; 2171, Staples, 125.95, Supplies; 2172, Southwest Business Products, 351.98, Toner; 2173, OK Natural Gas, 598.22, Gas delivery; 2174, Blackwell Journal Tribune, 922.72, Publication; 2175, Blackwell Journal Tribune,   276.45, Publication; 2176, OSU-CTP, 35.00, Class; 2177, USA Mobility Wireless, 177.53, Pager Service; 2178, Allegiance Communications, 79.31, Cable Service; 2179, Rogers Oil Co., 217.77, Fuel; 2180, Lenius Technolgies, 75.00, Tech Service; 2181, City of Newkirk, 4935.18, Utility Bill; 2182, USA Mobility Wireless, 177.53, Pager Service; 2183, Allegiance Communications, 63.35, Cable Service; 2184, Staples, 380.73, Printer; 2185, Mobile Mikes Discount Auto Glass, 295.00, Window; 2186,

                OSU-CTP, 70.00, Training; 2187, OSU-CTP, 140.00, Training; 2188, Staples, 323.84, Office Supplies; 2189, Quality Water Service, 36.05, Water; 2190, Kay County Election Board, 39.76, Travel Expenses; 2191, Oklahoma State University, 778.03, Fuel; 2192, Southwest Business

                Products, 28.66, Office Supplies; 2193, Duroy, Tiffany Ann, 49.29, Meals; 2194, Tucker, Gary P, 307.51, Travel; 2195, Holman, Lacie E, 27.44, Mileage; 2196, Kay County Election Board, 156.00, Pre Election Expense; 2197, AT&T, 93.00, Monthly Service; 2198, Oklahoma State   University, 8455.00, Contractual Services; 2199, Quality Water Service, 264.95, Paint;

                Health: 476, Walmart Community BRC, 83.50, Blanket For Supplies; 477, Oklahoma State Department Of Health, 47666.63, Payroll; 478, Lektron Industrial Supply Inc, 352.13, Ballasts; 479, Sigrid Krause, 448.88, Travel; 480, Ana Beets, 234.08, Travel; 481, City of Blackwell, 387.43,

                Electric for Blackwell; 482, AT&T, 252.23, Monthly Phone Service; 483, ANCO Services, 2085.00, Janitorial Services; 484, STC, 48.00, Monthly Maintenance; 485, Language Line Services, 175.63, Language Line Service; 486, OK Dept Of Labor, 10.00, Hot Water Heater Inspection; 487, Ponca City News, 84.00, Subscription; Highway: 2004, Huster, Frank Austin, 4.50, Tolls; 2005, NAPA, 517.00, Blanket; 2006, Kelle Oil Company, 1135.99, Blanket For Fuel; 2007, Kelle Oil Company, 3175.27, Blanket For Fuel; 2008, Cintas Corporation Loc, 799.48, Uniforms; 2009, Evans & Associates, 94961.11, Road project; 2010, Shanks, Jason R, 301.82, Travel; 2011, Kay Electric Cooperative, 358.99, Monthly Service; 2012, G & B Auto, 619.56, Tires; 2013, Huster, Frank Austin, 88.50, Reimbursement; 2014, Warren Power And Machinery, 1463.96, Filters; 2015, Circuit Engineering District #8, 34.60, Bridge Materials; 2016, OK Natural Gas, 22.61, Gas service; 2017, Rural Water District #3, 39.59, Water Service; 2018, Kay Office Equipment, 15.00, Office Supplies; 2019,  Seely Crane, 250.00, Wire Rope; 2020, Tractor Supply Co, 179.98, Materials; 2021, John Deere Financial, 433.68, Service call; 2022, Carys  Septic Cleaning, 71.50, Portable Toilet Rental; 2023, Yellowhouse Machinery Co, 5114.90, Filters; 2024, Galaxie Business, 56.50, Copier contract; 2025, Parker Pest Control, 231.00, Pest Control; 2026, Southwest Kleenpower Inc, 2388.15, Lubricant; 2027, River Ridge Construction Llc, 13953.75, Concrete; 2028, Owen Auto Supply, 740.73, Parts; 2029, M K Crushing Llc, 3338.30, Clean Rock; 2030, Take Ten Tire, 227.34, Tire repair; 2031, Schieber, Dee, 60.48, Travel; 2032, Kelle Oil Company, 2883.28, Diesel; 2033, Railroad Yard, 20148.40, Materials

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

Motion was made by Schieber and seconded by Shanks to Table Bid#2014-28-Bid#2014-41, Six Month Bids-Commonly Used Items (bids were opened 6-9-14).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 9:51 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

 

 

 

 

 

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Approved this 23rd day of June, 2014.

 

 

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)  

 

 

 

 

 

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