Monday, June 9, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 9, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 6, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; Brian Hermanson, District Attorney; Everette Van Hoesen, Kay County Sheriff; Carol Purdy, Kay County Assessor; Don Jones, Kay County Detention Center Director; Dennis Bonewell, Kay County Emergency Management Director; Dan Stahl & Paula Cain, Local Emergency Preparedness Council (LEPC); Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of June 2, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

LEPC Kay County Animal Response Team (CART):  Paula Cain spoke in place of Mark Macy (who was listed on the agenda) regarding protection of household pets and service animals following a major disaster or emergency.  Talking points mentioned:  Provide shelter for household pets, coordinate planning and response for livestock.  Ms. Cain noted Kay CART will be responsible for all expenses and maintenance.  She said this is a federal mandated organization and asked for a special account to be set up under the LEPC account – the account to be named Kay CART.  Mr. Dan Stahl briefly spoke about the Moore tornado disaster and the situation with animals after that storm.  He noted people would be taken care of first and then the animals during and after any type of disaster.

 

Motion was made by Schieber and seconded by Shanks approving and accepting Anco Services, Inc. for janitorial services in the Ponca City-$1610.00/Blackwell-$475.00 Health Department on a monthly basis Lisa Cundiff, Administrative Programs Officer, Kay County Health Department’s letter of recommendation.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving to go out on bid for janitorial and lawn care services for DHS in Newkirk.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Rowe approving Total Assessment Solutions Corp., TASC, Contract for Services, Agreement By and Between the Kay County Assessor’s Office and the BOCC.  DA Hermanson noted after further review of this Agreement he made a change under Section B:  Terms and Payment, II-Payment, agreed upon by Assessor Carol Purdy and Jerry Wisdom, TASC.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving the following Agreements between the BOCC and the following subscribers with remote terminal capabilities in the Assessor’s office:  Apex Clean Energy, Inc.; Aaron’s Sales & Lease.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving Reimbursement Claim for the Kay County Election Board Secretary for the month of May 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 214 as the current head count, 49 arrested and released over the weekend and 148 for the week, 24 inmates sentenced to Department of Corrections (DOC), 13 inmates sentenced to county time, six (6) contracts with BIA and Bridgeway and currently are holding three (3) inmates on writs (prison to court).  BOCC questioned about DOC and discussion took place regarding DOC issues. 

 

Motion was made by Schieber and seconded by Shanks approving to reject all bids on Bid#2014 (bids too expensive), Concrete Walk Ways and Chain Link Fence, Sheriff Firearms Training Facility (bid opened in BOCC meeting on 5-27-14).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Rowe approving appointing Commissioner Jason Shanks to the NODA Board of Trustees.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe reported beams on 44th Street will be set next week and crews are blading roads.

 

Commissioner Schieber said crews are hauling rock and blading mud holes.

 

Commissioner Shanks stated due to rain crews are working in the shop and hauling rock. 

 

No action was taken on the County Five Year Plan. 

 

Motion was made by Shanks and seconded by Schieber approving Resolution No. 13, 14-243 Contract Agreement Renewal Emergency and Transportation Revolving, ETR Fund.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Title Page for Bridge over Beaver Creek, Bridges and Approach Plans Project No. STP-136C(215)CI J/P No. 28434(04), Dist#2.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Intent to Participate in ACCO-SIF (Worker’s Compensation) Renewal FY2014-15, Payment Option 1 (payment due in full-$227,676.00) and Resolution No. 13, 14-242 to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installations:  Select Energy Services, NW4/NE4 S25 T29N R2W ending NE4/NW4 S18, T29N R1W, D#3.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving the following Kay County Monthly Reports for May 2014:  County Clerk; Assessor; Treasurer; Election Board.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving the following Resolutions to Dispose of Equipment:  Res#13, 14-241, Court Clerk, AOC replacing Credit Card I-Pad.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#13, 14-239, Highway Dist#3-$28,392.38, 44th Street Reconstruction Project H3103-64; Res#13, 14-240, Highway Dist#2-$25,000.00, River Road Bridge Project H3102-80 ETR Bridge#43.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#2-$25,000.00; Highway Dist#3-$28,392.38; Highway-$66.33, D#1-$22.11; D#2-$22.11; D#3-$22.11; County Clerk Lien Fee-$1,137.00; Preservation Fee-$4,825.00; Treasurer’s Mortgage Certification Fee-$610.00; Public Buildings Authority-$1,408.84; Drug Court-$11,320.00.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.  

 

Motion was made by Schieber and seconded by Shanks approving the following Transfer of Appropriations:  County Clerk Data Processing Maintenance & Operations (M&O)-$131.88 to Capital Outlay; Sheriff Personal Service-$2,605.23 to Overtime; Highway Dist#1 Capital Outlay-$15,000.00 to M&O.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Reimburse: 35, Merrifield Office Supply, 2097.15, Toner; Serv.Fee: 356, Fleetcor Technologies, 1970.41, Blanket For Fuel; 357, A-One Inc., 250.00, Registration; 358, Burkes Classic Restoration, 2208.51, Maintenance; Drug Court: 83, Ramey Price Cutter Supermarkets, 37.94, Groceries & Supplies; 84, Gold-N-Treasures, 29.34, Key ring; 85, Ball Trophy &

                Engraving Co., 22.50, Plaque; County Bridge & Road Improvement: 13, River Ridge Construction Llc, 43985.00, Bridge Project; County Sales Tax Fund: 1060, Southwest Paper, 1080.51, Supplies; 1061, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 1062, Bankers Credit Card Services, 2363.29, Supplies; 1063, AT&T, 178.58, Internet; 1064, Houser Hardware, 338.11, Blanket For Supplies; 1065, Quality Water Service, 400.50, Blanket for water; 1066, Fuelman Of Oklahoma, 395.98, Fuel; 1067, LA Police Gear, 2970.00, Uniform Boots; 1068, Farha Wholesale Co., 44.09, Supplies; 1069, Data Video Systems, 75.00, Service; 1070, Baumert, Cummings & Hiatt, 765.10, Professional services; 1071, City of Newkirk, 9328.92, Utility Bill; General: 2152, Bankers Credit Card Service, 360.15, Blanket for out of county; 2153, J & P Supply, 880.06, Supplies; 2154, Quality Water Service, 59.35, Blanket for water; 2155, Dewitt, Corbin, 641.20, Blanket For Travel; 2156, Staples, 47.44, Supplies; 2157, Page Plus, 169.25, Blanket For Paging Service; 2158, Take Ten Tire, 883.41, Blanket For Vehicle Maintenance; 2159, Miller, Heather J., 15.99, Reimburse For Expenses; 2160, Info Tel Distributors, 5805.00, receipt printer; 2161, Quality Water Service, 46.90, Water; 2162, AT&T Mobility, 9.97, Cell phone bill; 2163, Galls, 298.51, Uniforms; 2164, Renaissance Tulsa Hotel, 154.00, Travel expense; 2165, Merrifield Office Plus, 376.97, Copy Paper; 2166, Merrifield Office Plus, 125.86, Supplies; 2167, Quality Water Service, 21.90, Water Bill; 2168, Valero Short Stops, 266.16, Blanket for gas; Health: 462, Oklahoma State Department Of Health, 47666.67, Payroll; 463, Tanya Pike, 122.08, Travel; 464, Rose Ann McChristian, 161.56, Travel; 465, Kim Evans, 91.28, Travel; 466, June Fetters, 67.20, Travel; 467, Langdon, Emily, 156.80, Travel; 468, Bobby Johnson, 48.98, Travel; 469, AT&T Mobility, 382.24, Cellular phone service; 470, Cintas Document Management, 29.68, Shredding; 471, McDonald Electric, 1750.00, Electrical Work; 472, Cintas Document Management, 26.50, Shredding; 473, Mail Finance, 313.11, Postage meter rent; 474, Brownfield, Misttina, 114.24, Travel; 475, American Telephone, 250.00, Phones; Highway: 1955, Locke Auto Parts, 577.21, Blanket; 1956, Houser Hardware, 458.11, Blanket; 1957, Kelle Oil Company, 3306.19, Fuel; 1958, Kelle Oil Company, 161.50, Repairs; 1959, Hats Auto Supply, 124.27, Parts; 1960, G & B Auto, 125.00, Repairs; 1961, Brandts, 119.66, Supplies; 1962, Unifirst Holdings Inc, 1000.83, Blanket/Uniform Rental; 1963, Owen Auto Supply, 128.86, Blanket For Supplies; 1964, Johns Shale Pit, 302.00, Blanket/Sand & Shale; 1965, Blackwell Auto Parts, 71.90, Blanket For Supplies; 1966, Rick's Service Center & Discount Tire, 315.00, Blanket for tires; 1967, Action Truck Parts, 799.88, Blanket for repairs; 1968, Cintas Corporation Loc, 695.72, Blanket for uniform; 1969, Quality Water Service, 29.25, Blanket for water; 1970, Lampton Welding, 80.60, Supplies; 1971, Action Truck Parts, 499.87, Blanket for parts; 1972, Evans & Associates, 67244.67, Labor; 1973, OK Natural Gas, 58.36, Gas service; 1974, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 1975, Security National Bank, 7524.27, Lease Purchase Payment; 1976, Security National Bank, 4278.59, Lease Purchase Payment; 1977, Welch State Bank, 987.52, Lease Purchase Payment; 1978, Rays Used Equipment, 180.00, Glass replacement; 1979, Total Com Inc., 250.00, Radio Service; 1980, BDF Enterprises LTD, 129.20, Parts; 1981, Evans & Associates, 289384.46, ; 1982, Irwin Trailer LLC, 72.31, Parts; 1983, P & K Equipment, 265.34, Parts; 1984, Cross Oil, 3391.00, Oil; 1985, Circuit

                Engineering District #8, 288.00, SIGN; 1986, Zee Medical, 114.95, Gloves; 1987, Centerpoint Energy Arkla, 90.85, Billing; 1988, Quality Water Service, 19.60, Water; 1989, Blackwell Coop, 23.70, Posts; 1990, Action Truck Parts, 31.54, Parts; 1991, SNB NA, 1704.06, Lease payment; 1992, RCB Bank, 1814.15, Lease payment; 1993, Deere Credit Inc, 1502.61, Lease payment; 1994, Deere Credit Inc, 7461.15, Lease payment; 1995, 4 State Trucks, 920.00, Fuel tank; 1996, CDL Truck Rental, 315.00, CDL Truck Rental; 1997, Evans & Associates, 177.92, Asphalt; 1998, Brandts, 2907.25, Posts; 1999, John Deere Financial, 384.08, Misc Parts; 2000, G & B Auto, 199.00, Tire repair; 2001, Zee Medical, 110.42, Medical Supplies; 2002, Southwest Truck Parts, 2094.56, Supplies; 2003, Deere Credit Inc, 1381.36, Lease Purchase Payment; Cert.Fee: 26, Renaissance Tulsa Hotel, 231.00, Travel expense; 27, Best Western, 166.00, Travel

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

Motion was made by Schieber and seconded by Shanks to Table Bid#2014-28-Bid#2014-41, Six Month Bids-Commonly Used Items (bids were opened).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

There being no other business, motion was made by Rowe and seconded by Shanks to adjourn, 10:18 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

 

 

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Approved this 16th day of June, 2014.

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)  

 

 

 

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