Tuesday, May 27, 2014
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, May 27, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on May 23, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; David Wilkie, Assistant District Attorney; Everette Van Hoesen, Kay County Sheriff; Carol Purdy, Kay County Assessor; Don Jones, Kay County Detention Center Director; Harold Hughs, Kay County Detention Center; Dennis Bonewell, Kay County Emergency Management Director; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of May 19, 2014. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 208 as the current head count, 47 arrested and released over the weekend and 119 for the week, 22 inmates sentenced to Department of Corrections (DOC) six (6) were sent to prison, 13 inmates sentenced to county time, four (4) contracts with BIA and Bridgeway and currently are holding three (3) inmates on writs (prison to court). Jones mentioned legislators are recalculating state standards and requiring county jails to meet ACA standards therefore county jails are losing inmates to stay in compliance. Jones noted this will not affect Kay County because the county jail has already been complying with the ACA standards.
Motion was made by Schieber and seconded by Shanks approving Detention Services Agreement by and between The Board of County Commissioners for Tulsa County the BOCC for Kay County, $44.00. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Rowe noted the GRS abatement was finished and will begin to set beams and explained how that would be done. He mentioned 44th Street could possibly be opened for harvest and said crews are changing oil, putting on blades, servicing trucks, mowing and hauling rock at Tonkawa and Braman. Rowe thanked Don Jones for letting inmates trim trees, weed eating and other cleanup at Nardin for the Nardin Heritage Day.
Commissioner Schieber said extension on the Chikaskia Bridge is to start June 2nd and he will be attending a pre-work meeting this week. He noted concrete is finished on Pecan Road. Schieber told about a six mile overlay on Ranch Drive funded by Ponca Nation.
Commissioner Shanks stated crews are helping River Ridge set beams on Bridge 200. He said crews are driving sheeting, patching holes on Peckham and putting rock where needed and working in shop.
Motion was made by Shanks and seconded by Schieber approving and accepting Irwin Trailer’s bid in the amount of $48,314.80 with a three year lease purchase finance at 2.58 percent on Bid#2014-42, Detached Trailer, Dist#2 (bid opened in BOCC meeting 5-19-14). Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installations: Musgrove Energy, Inc., SE4/NE4 S18 T29N R3E ending SW4/NW4 S17 29N R3E, Prentice Rd., Dist#2. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving the following Resolutions to Deposit Funds: Res#13, 14-230, Highway Dist#1-$213.00, reimbursement for pipe; Res#13, 14-231, Highway Dist#3-$1,506.40, sale of scrap metals; Res#13, 14-233, Highway Dist#2-$1,500.00, Public Service/Pipeline Crossing Line Installation; Res#13, 14-234, Highway Dist#2-$1,632.60, sale of scrap metals; Res#13, 14-235, Highway Dist#2-$1,949.40, sale of scrap metals. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber to approve the following Cash Fund Estimate of Needs & Request for Appropriations: Highway Dist#1-$213.00; Highway Dist#3-$1,506.40; Highway Dist#2-$1,500.00; CBRI 105C-$15.28; Highway Dist#3-$27.18; County Improvement-$.17; PBA-Pioneer Technology Center-$1.18; PBA-Tonkawa Public Schools-$.65; Highway Dist#2-$1,632.60; Highway Dist#2-$1,949.40. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving the following Transfer of Appropriations: General Government Maintenance & Operation (M&O)-$5,880.83 to Capital Outlay; Highway Capital Outlay Dist#3-$140,724.81 to Special Building Account; Sheriff’s Service Fee Travel-$4,000.00 to Overtime; General County Clerk Personnel Services-$3,500.00 to Travel-$1,700.00 to M&O-$1,800.00 and Data Processing Personnel Services-$3,295.00 to M&O. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Discussion was made regarding “Unscheduled Public Appearances:” Commissioner Shanks questioned removing Unscheduled Public Appearances from the agenda and asked if it should be left on the agenda for the citizens. Commissioner Rowe stated this it is upsetting to the citizens when they make comments and commissioners are not able to respond. Rowe said if they need to address the commissioners they may place their concern as an agenda item.
Assistant District Attorney David Wilkie asked if the “Unscheduled Public Appearances” was originally put on the agenda by a vote of the BOCC. BOCC answered they were uncertain. Wilkie said if it was put on by a vote then a vote would be needed to take off.
Motion was made by Schieber and seconded by Rowe approving to take “Unscheduled Public Appearances” off the Agenda. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving Payroll with warrants to be released on May 29, 2014. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving Maintenance & Operations claims. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
FY 2013/2014 PURCHASE ORDERS:
2013-2014 Serv.Fee: 337, AT&T Mobility, 428.04, Internet Fee; 338, Youth Services Of Osage County Inc, 892.65, Juvenile Detention; 339, Canadian County Juvenile Center, 308.96, Juvenile Detention; 340, Leach Paper Co., 244.66, Supplies; 341, AT&T, 118.46, Telephone; 342, AT&T, 118.46, Telephone; 343, Farha Wholesale Co., 269.51, Supplies; 344, Eastern Okla Youth Services, 93.00, Juvenile Detention; 345, Sac & Fox Juvenile Detention, 992.17, Blanket For Juvenile Detentions; 346, Communityworks, 389.44, Blanket For Juvenile Detentions; 347, OK Dept. of Public Safety, 350.00, Blanket For Teletype Fee; 348, Blackwell Journal Tribune, 36.00, Ad For Employment; 349, Travis Voice & Data, 1181.00, Camera; 350, Sac & Fox Juvenile Detention, 232.21, Juvenile Detention; Drug Court: 78, OK Court Services Inc, 5000.00, Administrative Fee; 79, Staples, 204.70, Office Supplies; 80, Omega Laboratories Inc, 33.00, Test kits; 81, Redwood Toxicology Laboratory, 591.30, Lab Fees; 82, Redwood Biotech, 41.60, Gloves; County Sales Tax Fund: 1046, Bankers Credit Card Services, 1469.04, Supplies; 1047, Fuelman Of Oklahoma, 400.00, Blanket For Fuel; 1048, Fuelman Of Oklahoma, 225.06, Blanket For Fuel; General: 2122, Okla. Juvenile Justice SVCS, 116.30, Juvenile Detention; 2123, Fuelman Of Oklahoma, 2406.02, Fuel; 2124, Walmart Community BRC, 499.88, Supplies; 2125, Youth Services Of Osage County Inc, 1460.70, Juvenile Detention; 2126, Fleetcor Technologies, 1862.15, Blanket For Fuel; 2127, Galaxie Business, 52.29, Blanket For Copier Maintenance; 2128, Creative Cabinets, 2489.90, Cabinets; 2129, STC, 214.00, Copier maintenance; 2130, Southwest Business Products, 456.00, Paper; 2131, Southwest Business Products, 38.50, Office Supplies; 2132, Sirchie Finger Print Labs, 381.85, Test kits; 2133, Watch Guard Video, 218.00, Dvds; 2134, Creative Cabinets, 151.50, Repairs; Health: 449, GlaxoSmithKline Pharmaceutical, 10239.00, Vaccines; 450, STC, 72.00, Monthly Maintenance; 451, Ponca City Utility Authority, 1445.59, Electric Usage; 452, OK Natural Gas, 137.24, Gas usage For Ponca; 453, Bank Of The West, 7960.13, Loan Payment; 454, STC, 107.68, Monthly Maintenance; 455, Medical Arts Press, 85.98, Press Rolls; Highway: 1910, Evans & Associates, 288963.74, Asphalt; 1911, Staples, 149.99, Blanket; 1912, Southwest Truck Parts, 393.59, Parts; 1913, Lampton Welding, 142.70, Supplies; 1914, Quality Water Service, 23.75, Water; 1915, Don Caughlin, 285.00, Blanket/Sand & Shale; 1916, AT&T, 228.95, Long Distance Service; 1917, AT&T, 126.99, Telephone Service; 1918, BDF Enterprises LTD, 61.90, Filter Service; 1919, Carys Septic Cleaning, 71.50, Porta potties; 1920, Cross Oil, 21122.39, Unleaded gas; 1921, AT&T, 268.61, Monthly phone charges; 1922, AT&T, 194.39, Phone bill; 1923, City of Blackwell, 427.31, Electric & Water Usage; 1924, Circuit Engineering District #8, 301.50, Signs; 1925, G & C CONCRETE CO, 195.00, Concrete; 1926, BDF Enterprises LTD, 41.80, Clean filters; 1927, OK Corporation Commission, 25.00, Registration; 1928, Wandas Upholstery, 150.00, Recover work; 1929, Fastenal Industrial & Const Supplies, 73.42, Nuts and bolts; 1930, Action Truck Parts, 1388.70, Brakes; 1931, Locke Supply, 23.39, Supplies; 1932, Kansas Truck Center, 55.73, Cover; 1933, Zee Medical, 284.75, Medical Supplies; 1934, Zee Medical, 114.95, Gloves; 1935, Schieber, Dee, 226.24, Travel
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Bid#2014-43, Concrete Walk Ways & Chain Link Fence, Sheriff Firearms Training Facility was opened as follows: Hembree and Hodgson Construction LLC-$58,950.00; Rick Scott Construction-$60,985.00; River Ridge Construction LLC-$72,349.00; PCS, LLC-$74,350.00
Motion was made by Schieber and seconded by Shanks Tabling Bid#2014-43, Concrete Walk Ways & Chain Link Fence, Sheriff Firearms Training Facility for further review. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 10:03 a.m. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Approved this 2nd day of June, 2014.
TYSON ROWE, CHAIRMAN
JASON SHANKS, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS