Monday, May 19, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 19, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 16, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; Brian Hermanson, District Attorney; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Don Jones, Kay County Detention Center Director; Harold Hughs, Kay County Detention Center; Cheryl Howard, Kay County Election Board Secretary; Ray Ball, Kaw Nation; Colt Donalson, Ponca Tribe; Heather Roquemore, Oklahoma Court Services; Kristi Woolley, Oklahoma Juvenile Affairs; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of May 12, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving Oklahoma Juvenile Affairs claims for March 2014-$1,961.88 and April 2014-$2550.64.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Heather Roquemore, Oklahoma Court Services, discussed the following projects defendants are working and the projects they are involved in:  Camp McFadden, Disc Golf Club, Humane Society and Albright First United Methodist Church. 

 

Motion was made by Schieber and seconded by Shanks approving going out on bid for janitorial services in the Blackwell and Ponca City Health Department offices.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Discussion was made regarding purchasing furniture for the Election Board office from Southwest Business Products in the amount of $5,880.83; Commissioner Rowe said the board would come back to this item to give County Clerk Reese time to check balances in accounts.

 

Motion was made by Schieber and seconded by Shanks approving on the following Agreements between BOCC and subscribers for remote terminal capabilities in the Assessor’s office:  Alan Miller; Bonnie Kelly; Jividen and Company, PLLC; Eddie Morris.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 208 as the current head count, 51 arrested and released over the weekend and 141 for the week, 28 inmates sentenced to Department of Corrections (DOC), 14 inmates sentenced to county time, eight (8) contracts with BIA and Bridgeway and currently are holding three (3) inmates on writs (prison to court). 

 

Commissioner Rowe thanked Don Jones for authorizing inmates to help Dist#3 staff on projects.

 

Motion was made by Shanks and seconded by Schieber approving Detention Services Agreement by and between ROCMND Area Youth Services, Inc. and the BOCC, $17.02 a day per child.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks Contract-Western Plains Youth & Family Services, Inc. Kay County Services at Beckham County Regional Juvenile Detention Center, $29.35 per child per day.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving 2014 Jag Grant between the City of Ponca City and Kay County.  Undersheriff Steve Kelley said this grant was for $10,953.00; City of Ponca City will receive $8,203 and Kay County will receive $2,750 for the purchase of equipment.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving the Agreements with AT&T for their new telephone service and paying for the entire amount ($40,000) of service out of the Use Tax account.  DA Hermanson questioned the three year agreement language but after research stated he was okay with because AT&T will defer to the county’s governing law.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving an Amendment to Gas Sales Agreement (Contract#8184) with Clearwater Enterprises covering July 1 2014 through June 30, 2015.  DA Hermanson said because of agreements “automatic renewal” language the county should send a renewal letter 30 days before the agreement expires to renew.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said he would be attending a CED meeting Wednesday in Alva.  He reported his crews are mowing, blading, hauling rock and sand and working on bridges on 44th Street.

 

Commissioner Schieber said his crews would be mowing up to the cemetery in preparation for Memorial Day.  He reported crews are hauling rock, blading and mentioned the second mile of the Pecan Road project is opened.

 

Commissioner Shanks stated crews are helping River Ridge set beams on Bridge 200.  He said crews tore out Bridges 201, 202 and 203 and their blading and hauling rock.  Shanks mentioned crews are cleaning out drift on Bridge 47.

 

Motion was made by Shanks and seconded by Schieber approving an ETR Loan Application for Dist#2, Emergency & Transportation Revolving Fund Program and a Contract Agreement-Emergency & Transportation Revolving, ETR Fund.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving  declaring Bridge No. 43 on River Road an emergency, D#2 (Resolution No. 13, 14-232).   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installations:  International Energy Corp., E2/SE4 S4 T25N R1E ending W2/SW4 S3 T25N R1E, “S” Street, D#1; International Energy Corp., NW4/N4 S9 T25N R1E ending SW4/S4 T25N R1E, Oakland Ave., D#1; Western Farmers Electric Cooperative, NE4/NE4 S11 T25N R1E ending NW4/NW4 S12 T25N R1E, Crossing “U” Str. 50 feet south of West Oakland Rd., D#1; Blackwell Rural Water Corp., SE4/SE4 S35 T27N R1W ending NE4/NE4 S2 T26N R1W, Coleman Rd., D#3; Blackwell Rural Water Corp., NE4/NE4 S2 T26N R1W ending NW4/NW4 S1 T26N R1W, “O” Street, D#3; Mirage Gas Gathering, LLC, SW4/SW4 S20 T29 R1W ending SE4/SE4 S19 T29 R1W, 44th Street, D#3; Mirage Gas Gathering, LLC, NW4/NW4 S21 T29 R1W ending NE4/NE4 S20 T29 R1W, 29th Str., D#3; Mirage Gas Gathering, LLC, NW4/NW4 S22 T29 R1W ending NE4/NE4 S21 T29 R1W, 13th Str., D#2 & D#3.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

Motion was made by Shanks and seconded by Schieber noting the following Kay County April 2014 Monthly Reports:  Treasurer; Election Board; County Health; Court Clerk (Newkirk, Ponca City, Blackwell).   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving the following Resolutions to Dispose of Equipment:  Res#13, 14-226, Public Health, IBM Typewriter, junked; Res#13, 14-227, Public Health, IBM Typewriter, junked.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#13, 14-223, Highway Dist#1-$1,000.00, Public Service/Pipeline Crossing Line Installation two (2); Res#13, 14-224, Highway Dist#1-$497,195.04, H3101-98 Pecan Road North Road Project, BIA#A11AC00003 FY13-14; Res#13, 14-225, Highway Dist#1-$309,995.73, H3101-98 Pecan Road North Road Project, BIA#A11AC00003 FY13-14; Res#13, 14-228, Highway Dist#2-$250.00/Dist#3-$1,250.00, Three (3) Public Service/Pipeline Crossing Line Installations; Res#13, 14-229, Highway Dist#3-$288,963.74, H3103-65 Tonkawa Tribal Road Reconstruction Project.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#1-$1,000.00; Highway Dist#1-$497,195.04; Highway Dist#1-$309,995.73; Highway Dist#2-$250.00; Dist#3-$1,250.00; Highway Dist#3-$288,963.74; Highway-$337,541.01, D#1-$112,513.67; D#2-$112,513.67; D#3-$112,513.67; CBRI 105C-$29,155.19; County Sales Tax-$351,806.22; Use Tax-$40,929.59; Drug Court-$11,483.17; Drug Court-$6,292.50; Visual Inspection Reimbursement-$762.96.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving the following Transfer of Appropriations:  Highway Dist#3 Maintenance & Operation (M&O)-$5,000.00 to Special Building Account-discussion was made between Rowe and Hermanson about potential transfers to be discussed at a later date; Public Health Department M&O-$7,000.00 to Travel.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Payroll with warrants to be released on May 29, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 LEPC Grant Cash Fund: 3, Ponca City News, 129.58, Internet Fee; Lien Fee: 31, SE District County Officers, 40.00, Registration Fee; PBA: 31, OK Dept Of Labor, 10.00, Hot Water Heater Inspection; Serv.Fee: 323, Braley, Daniel, 567.00, Juvenile Transports; 324, Braley, Sarah, 72.00, Juvenile Transports; County Sales Tax Fund: 978, Fuelman Of Oklahoma, 445.62, Blanket For Fuel; 979, Quality Water Service, 394.45, Blanket for water; 980, Verizon Wireless, 177.14, Blanket For Monthly Bill; 981, Bob Barker Co, 1018.37, Supplies; 982, Lenius Technolgies, 1153.50, Repairs; 983, Kay County JFA #124183, 338558.93, Tax Collections; 984, Fuelman Of Oklahoma, 89.58, Fuel; 985, Kelle Oil Company, 637.20, Tires; 986, OK Natural Gas, 1696.86, Gas bill; General: 1995, Wells Plumbing, 181.20, Plumbing Repairs; 1996, Chuck Hoddy Glass Co., 180.00, Glass; 1997, H & H Distributing Co., 660.00,        Cleaning Products; 1998, Blackwell Journal Tribune, 494.46, Blanket for publications; 1999, Blackwell Journal Tribune, 476.12, Blanket for

                publications; 2000, Burkes Classic Restoration, 1284.91, Install Equip; 2001, OK Court Services Inc, 2750.00, Contractual Services; 2002, Blair, Cody D, 47.04, Mileage; 2003, Secretary of State, 25.00, Notary fee; 2004, Head Country Bar-B-Q, 399.75, Food; 2005, Oklahoma State

                University, 8455.00, Contractual Services; 2006, Quality Water Service, 21.90, Water Service; 2007, Zee Medical, 222.60, Medical Supplies; 2008, American Income Life Ins, 125.00, Insurance For 4-H; Health: 442, Staples, 262.56, Supplies; 443, Cintas Document Management, 26.50, Shredding; 444, City of Blackwell, 353.68, Utility Bill; 445, ANCO Services, 2085.00, Janitorial Services; 446, Language Line Services, 435.67, Monthly Service; 447, AT&T, 252.13, Phone

                Service; 448, STC, 48.00, Monthly Maintenance; Highway: 1827, OK Natural Gas, 26.87, Gas service; 1828, AT&T, 112.54, Billing; 1829, Whitaker Aggregates, Inc, 6216.13, Rock; 1830, Chandler Materials Co., 3806.32, Bridge Materials; 1831, Hanes Geo Componets, 9455.00, Materials; 1832, Sunbelt Equipment & Supply, 2344.40, Supplies; 1833, Evans & Associates, 13942.88, Labor; 1834, G & C CONCRETE CO, 292.50, Concrete; 1835, Sunbelt Equipment & Supply, 7110.56, Supplies; 1836, Sober Brothers, 4955.35, Rock; 1837, G & C CONCRETE CO, 540.00, Concrete; 1838, Deere Credit Inc, 7461.25, Lease payment; 1839, Starr Lumber Co., 37.38, Bridge Materials; 1840, Sober Brothers, 2492.40, Rock; 1841, AT&T, 112.54, Monthly Service; 1842, OK Corporation Commission, 25.00, Annual Fuel Tank Reg. Fee; 1843, Shanks, Jason R, 93.52, Mileage; 1844, Case, Brenda, 14.38, Reimbursement; 1845, Pete Lively, 28.84,

                Water; 1846, P & K Equipment, 280.18, Blanket For Supplies; 1847, Galaxie Business, 56.50, COPIER SUPPLIES; Cert.Fee: 23, Kennedy, Christine L., 229.44, Travel; 24, Stephens, Rhonda J., 342.95, Travel; 25, Johnston, Jamie L., 325.07, Travel

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

Motion was made by Schieber and seconded by Shanks approving purchasing furniture for the Election Board office from Southwest Business Products in the amount of $5,880.83 to be paid out of General Government Capital Outlay.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Bid#2014-42, Detached Trailer, Dist#2 was opened as follows:  Frontier Equipment-No Bid; Irwin Trailer, LLC-$48,314.80; Van Keppel-$56,190.00.

 

Motion was made by Shanks and seconded by Schieber Tabling Bid#2014-42, Detached Trailer, Dist#2 for further review.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

There being no other business, motion was made by Shanks and seconded by Schieber to adjourn, 10:34 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

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Approved this 27th day of May, 2014.

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)  

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