Monday, May 12, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 12, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 9, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; Brian Hermanson, District Attorney; Everette Van Hoesen, Kay County Sheriff; Carol Purdy, Kay County Assessor; Don Jones, Kay County Detention Center Director; Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management Director; Larry Klumpp, OSU Extension; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of May 5, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Solution 2-Address the apparent causes in order to prevent damage to other building elements and raise the existing slab to level the slope and close the cracks, and for BKL Inc. to be the inspector on the job and to handle bidding for this job.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 227 as the current head count, 58 arrested and released over the weekend and 136 for the week, 34 inmates sentenced to Department of Corrections (DOC), 14 inmates sentenced to county time, nine (9) contracts with BIA and Bridgeway and currently are holding five (5) inmates on writs (prison to court).  Jones indicated the number of DOC inmates being moved from county jails to prisons has slowed down; he said in the beginning there were 100 per day and now it is around 200 for the entire week. 

 

Motion was made by Schieber and seconded by Shanks approving Contract between Texas County and Kay County for Services at Texas County Juvenile Detention Center, $29.36 per child per day.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks Tabling Agreements with AT&T for their new telephone service.  DA Hermanson said he would like to review this further before accepting.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving Interlocal Agreement between Kay County BOCC and the City of Newkirk.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving Cooperative Agreement Oklahoma Department of Agriculture, Food, & Forestry Wildlife Services Division and Kay County BOCC and paying out of the General Government Maintenance & Operations account.  DA Hermanson said the terms do not actually say what they are going to do but he would approve as to form.  BOCC said this is a yearly contract to trap nuisance varmints.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said he is starting another GRS abutment project and Don Jones, KCDCD, will let him use workers from the jail.  He noted 44th Street will be opened for harvest and then closed to finish, crews are blading, taking out trees and waiting on enough rain to get roads in shape.

 

Commissioner Schieber reported problems with Cable One on the Hubbard Road Project and said he would be meeting with ODOT to decide on moving forward or not.  He noted his crews are blading and cutting trees.

 

Commissioner Shanks stated finished pipes on Adobe Rd. and hauling crane to Main Street to tear out bridge one mile east of Sumpter on Main.  He noted started work on Bridge 200 today.

 

Motion was made by Rowe and seconded by Schieber approving six month bids on commonly used items for the period of July 2, 2014 to December 31, 2014 with the following changes:  Bid#2014-30-Lumber – take off the bid list and Bid#2014-40-Routine Electrical Work take the word “routine” out.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Rowe and seconded by Schieber approving to go out on Bid#2014-28A Asphalt Mastic Surface Treatment (adding to the six month bid list on commonly used items for the period of July 2, 2014 to December 31, 2014).  Commissioner Rowe said he added this new asphalt process to the bid list and hopes to use it on roller compacted road projects.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.  

 

No action was taken on consent letter (from Mehlburger Brawley) Project KAYCO-06-01 Bridge and approaches over Chikaskia River. 

 

Motion was made by Schieber and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installations:  Range Production, LLC, SE4/SE4 S11 T25N R1W ending SW4/SW4 S12 T25N R1W, Allen Drive-South ”O” Str.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber noting the following Kay County April 2014 Monthly Reports:  Assessor; County Clerk; Election Board; Public Health.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving the following Resolutions to Dispose of Equipment: Res#13, 14-222, Court Clerk, Canon 2010 Scanner, transferred to AOC.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving the following Resolutions to Deposit Funds:  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#3-$500.00; Treasurer’s Mortgage Certification-$485.00; Public Buildings Authority-$1,408.84.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

There was no Transfer of Appropriations presented.

 

There were no unscheduled public appearances.

 

Motion was made by Schieber and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Reimburse: 34, Staples, 101.62, Office Supplies; Serv.Fee: 319, Page Plus, 169.25, Pager Service; 320, UPS Store, 26.08, Shipping; 321, Tonkawa News, 9.00, Publication; 322, Wathor, Jessica, 24.00, Juvenile Transports; Drug Court: 77, Redwood Toxicology Laboratory, 726.00, Lab work; County Sales Tax Fund: 970, Fuelman Of Oklahoma, 449.16, Blanket For Fuel; 971, CHC, 15935.11, Blanket for medical serv; 972, Correctional Healthcare Companies Inc, 1014.45, Site Reconciliation; 973, Baumert, Cummings & Hiatt, 475.64, Professional services; 974, Taser International, 4961.25, Equipment; 975, Farha Wholesale Co., 302.53, Supplies; 976, Chief Supply, 86.77, ; 977, Juniors Locks & Alarms, 125.00, Parts; General: 1964, Dewitt, Corbin, 215.04, Blanket For Travel; 1965, Southwest Business Products, 158.43, Supplies; 1966, Quality Water Service, 92.60, Water; 1967, Fuelman Of Oklahoma, 2106.59, Fuel; 1968, Bankers Credit Card Service, 236.52, Out Of County Expense; 1969, Valero Short Stops, 110.03, Fuel; 1970, P & K Equipment, 373.50, Maintenance; 1971, Staples, 41.98, Calendars; 1972, Houser Hardware, 521.58, Supplies; 1973, AT&T, 2744.57, Phone; 1974, Houser Hardware, 83.57, Supplies; 1975, AT&T, 2761.60, Phone; 1976, J & P Supply, 637.96, Janitorial Supplies; 1977, Clearwater Enterprises, 1630.16, Gas bill; 1978, Bkl Incorporated, 3324.83, Professional services; 1979, Quality Water Service, 62.30, Water; 1980, AT&T Mobility, 8.51, Cell phone bill; 1981, OK Court Services Inc, 2750.00, Contractual Services; 1982, Grace, Lindsay, 738.42, Travel; 1983, National Law Enforcement Supply, 211.29, Syringes; 1984, Heartland Western Outfitters, 139.95, Boots; 1985, Hilton Garden Inn Norman, 249.00, Lodging; 1986, Stolhand Heating & Air, 162.50, Service call; 1987, Galaxie Business, 174.41, Copier contract; 1988, Merrifield Office Plus, 7.55, Stamp; 1989, Special-Ops Uniforms, 658.88, Uniforms; 1990, USPS Disbursing Officer, 4984.88, Office lease; 1991, Quality Water Service, 37.80, Water; 1992, Kay County Election Board, 616.56, Election Day Travel; 1993, Quality Water Service, 30.80, Water; 1994, Pioneer Fire And Safety, 15.40, Fire System Repair; Health: 425, Alva Roofing Co, 32895.86, Roof Repair; 426, Walmart Community BRC, 201.68, Supplies; 427, Oklahoma State Department Of Health, 47666.67, Payroll; 428, Michelle Ailey, 48.16, Travel; 429, Ana Beets, 333.76, Travel; 430, Fulsom, Donna, 22.40, Travel; 431, Sigrid Krause, 224.00, Travel; 432, Langdon, Emily, 134.40, Travel; 433, Rose Ann McChristian, 225.12, Travel; 434, Tanya Pike, 86.24, Travel; 435, AT&T Mobility, 383.24, Service; 436, Cintas Document Management, 29.68, Shredding; 437, Southwest Business Products, 128.00, Envelopes; 438, J & P Supply, 108.02, Paper Products; 439, Southwest Business Products, 172.00, Sheet Protectors; 440, Southwest Business Products, 22.22, Planning; Highway: 1807, River Ridge Construction Llc, 33605.70, Concrete; 1808, River Ridge Construction Llc, 8137.50, Hauling; 1809, River Ridge Construction Llc, 27546.00, Bridge construction; 1810, AMC Urgent Care Plus, 50.00, Hearing tests; 1811, Empire Financial Services Inc, 1231.50, Lease payment; 1812, Security National Bank, 7524.27, Lease payment; 1813, Security National Bank, 4278.59, Lease payment; 1814, Welch State Bank, 987.52, Lease payment; 1815, Total Com Inc., 250.00, Radio Service; 1816, M K Crushing Llc, 3140.60, Ditch Liners; 1817, Harlands Diesel, 1799.49, Repairs; 1818, AMC Urgent Care Plus, 50.00, Drug Test; 1819, Hercules Machinery Corporation, 446.13, Maintenance; 1820, MHC Kenworth, 773.09, Filters; 1821, Deere Credit Inc, 1502.61, Lease payment; 1822, Kay Electric Cooperative, 371.04, Electric Charges; 1823, Schieber, Dee, 222.88, Travel; 1824, RCB Bank, 3096.08, Lease Purchase Payment; 1825, Caterpillar Financial Services Corp, 7025.65, Lease Purchase Payment; 1826, Welch State Bank, 2731.42, Lease Purchase Payment

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Rowe and seconded by Shanks to adjourn, 9:36 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

 

 

 

 

 

 

 

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Approved this 19th day of May, 2014.

 

 

 

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

 

 

 

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

         

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