Monday, May 5, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 5, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 2, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; Brian Hermanson, District Attorney; Everette Van Hoesen, Kay County Sheriff; Christy Kennedy, Kay County Treasurer; Marilee Thornton, Kay County Court Clerk; Don Jones, Kay County Detention Center Director; Harold Hugh, Kay County Detention Center; Larry Klumpp and Lindsay Grace, OSU Extension; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of April 28, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Rowe and seconded by Shanks approving a Proclamation proclaiming the first week of May 2014 as “Oklahoma Home and Community Education” (OHCE) Week in Kay County.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Rowe and seconded by Shanks approving Proclamation to officially commence the Centennial Celebration Year of the Oklahoma Cooperative Extension Service in Kay County.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Upgrading telephone system for courthouse:  Kip Bird, American Telephone noted the current phone system used has been in place since 1999.  He explained the new system, features, service and costs.  Mr. Bird answered several questions from the county officers.   

 

Jail Director Report:  Harold Hughs, KCDC, presented a report noting 231 as the current head count, 48 arrested and released over the weekend and 131 for the week, 38 inmates sentenced to Department of Corrections (DOC), 12 inmates sentenced to county time, 11 contracts with BIA and Bridgeway and currently are holding three (3) inmates on writs (prison to court). 

 

Motion was made by Schieber and seconded by Shanks FY2015 Contract Renewal of FY2014 Contract for Detention Transportation between the Office of Juvenile Affairs (OJA) and the BOCC.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving appointing Sammie Webb, First Deputy, Dist#2.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said work continues on 44th and told about work being done; he noted the street should be opened for harvest.  Rowe said crews are hauling sand.

 

Commissioner Schieber reported crews are hauling rock and sand and concrete is being poured on Pecan Road.

 

Commissioner Shanks stated crews are blading, moving equipment to tear out a bridge and putting in pipe on Adobe Rd. 

Motion was made by Schieber and seconded by Shanks approving six month bids on commonly used items for the period of July 2, 2014 to December 31, 2014 with the following changes:  Bid#2014-30-Lumber – take off the bid list and Bid#2014-40-Routine Electrical Work take the word “routine” out.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Resolution 13, 14-217, Contract Agreement Renewal Emergency and Transportation Revolving, ETR Fund.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving going out on bid for a 50 ton detached trailer, Dist#2.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Rowe and seconded by Schieber Tabling consent letter (from Mehlburger Brawley) Project KAYCO-06-01 Bridge and approaches over Chikaskia River.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installations:  Southern Star Central Gas Pipeline, Inc., SW4/NW4 S7 T27N R2W ending SW4/SW4 S9 T27N R1W, Multiple road crossings, D#3. 

Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks noting the following Kay County April 2014 Monthly Reports:  Treasurer.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#13, 14-203 thru 13, 14-210, Treasurer, printers, junked; Res#13, 14-220, Highway Dist#3, used air conditioning/heating unit, junked.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#13, 14-201, Hwy. Dist#3-$1,500.00, Renewal Public Service/Pipeline Crossing Line Installation; Res#13, 14-202, Hwy. Dist#3-$105,979.40, BIA 44th Street Reconstruction Project H3103-64; Res#13, 14-211, Open Dump Reward-$100.00; Res#13, 14-212, Hwy. Dist#2-$810.90, sale of scrap metal; Res#13, 14-213, Hwy. Dist#2-$4,849.20, sale of scrap metal; Res#13, 14-214, Hwy. Dist#2-$3,018.60, sale of scrap metal; Res#13, 14-215, Hwy. Dist#2-$22.44, members capital credit; Res#13, 14-216, Abuse Prevention-$73.60, juror donation; Res#13, 14-218, Hwy. Dist#3-$613.60, sale of scrap iron; Res#13, 14-219, Hwy. Dist#3-$12,500.00, Public Service/Pipeline Crossing Line Installation.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Hwy. Dist#3-$105,979.40; Hwy. Dist#3-$1,500.00; Hwy. Dist#3-$613.60; Hwy. Dist#3-$12,500.00; Hwy. Dist#2-$8,701.14; Highway-$61.59, $20.53-D#1, $20.53-D#2, $20.53-D#3; Preservation Fee-$4,500.00; County Clerk Lien Fee-$3,537.75; Open Dump Reward-$100.00; Child Abuse Prevention-$73.60.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Rowe and seconded by Schieber approving the following Transfer of Appropriations:   Hwy. Dist#3 BIA 44th Street Reconstruction-$94,900.00 to Dist#3 Maintenance & Operations (M&O).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

There were no unscheduled public appearances.

 

Motion was made by Schieber and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Serv.Fee: 316, Lowes Companies Inc., 51.45, Blanket For Supplies; 317, Fuelman Of Oklahoma, 1742.63, Fuel; 318, AT&T, 451.80, Telephone; Drug Court: 69, Ball Trophy & Engraving Co., 90.00, Plaques; 70, Gold-N-Treasures, 117.36, Key rings; 71, Ramey Price Cutter Supermarkets, 74.87, Groceries & Supplies; 72, Lowes Home Center, 91.94, Plants; 73, Staples, 192.96, Office Supplies; 74, Omega Laboratories Inc, 165.00, Tests; 75, McCarty & Rigdon, 1500.00, Drug Court Attendance; 76, Redwood Biotech, 281.25, Testing; County Sales Tax Fund: 959, Quality Water Service, 380.75, Water; 960, Houser Hardware, 124.63, Supplies; 961, Fuelman Of Oklahoma, 400.00, Fuel; 962, ABL Management, 17060.05, Meals; 963, CHC, 15935.11, Medical Services; 964, A-Plus Printing, 408.00, Supplies; 965, Total Com Inc., 127.50, Repairs; 966, Pemberton Chevrolet, 55.07, Repairs; 967, Simplex Grinnell, 372.60, Repairs; 968, Southwest Paper, 975.69,          Supplies; 969, City of Newkirk, 9573.90, Utility Bill;  General: 1956, Reese, Tammy, 193.89, Travel & Meals; 1957, Klumpp, Larry, 390.88, Travel; 1958, Take Ten Tire, 1457.66, Maintenance; 1959, AT&T Mobility, 427.44, Internet; 1960, Leaming, Carol L., 33.60, Travel; 1961, Leaming & Leaming Const., 600.00, Backhoe rental; 1962, Greenfield Nursery, 136.50, Plants; 1963, City of Newkirk, 4534.93, Utility Bill; Health: 416, Turf Surfers, 320.00, Lawn Care; 417, Centerpoint Energy Arkla, 122.06, Billing; 418, Kim Evans, 56.00, Travel; 419, June

                Fetters, 67.20, Travel; 420, Phil Howe Plumbing, 279.82, Labor; 421, J & P Supply, 47.32, Hazardous waste bags; 422, Holts Toner Source,88.00, Toner; 423, AT&T, 407.19, Monthly Service; 424, STC, 28.00, Monthly Maintenance; Highway: 1775, Cintas Corporation Loc, 717.76, Uniform Service; 1776, Mike Redding, 68.00, Sand; 1777, Don Caughlin, 220.00, Sand; 1778, Pioneer Hydraulics, 217.65, Blanket; 1779, Brandts, 496.73, Supplies; 1780, Action Truck Parts, 495.44, Parts; 1781, Brandts, 147.17, Supplies; 1782, Lowes Companies Inc., 13.80, Supplies; 1783, Action Truck Parts, 494.04, Parts; 1784, Owen Auto Supply, 49.13, Supplies; 1785, Blackwell Auto Parts, 186.32, Supplies; 1786, Rick's Service Center & Discount Tire, 372.50, Repairs; 1787, Unifirst Holdings Inc, 974.53, Uniforms; 1788, OK Natural Gas, 113.58, Gas service; 1789, Ponca City Utility Authority, 528.71, electric bill; 1790, Rural Water District #3, 40.56, Water Service; 1791, Grant County Dist #3, 6442.94, Rock; 1792, Dennis Johns Shale Pit, 955.00, Shale; 1793, Warren Power And Machinery, 346.50, Troubleshoot; 1794, Kelle Oil Company, 2369.12, Dyed Diesel;1795, Unifirst Holdings Inc, 243.32, Uniform Rental & Cleaning; 1796, Schieber, Dee, 138.88, Travel; 1797, SNB NA, 1704.06, Lease payment; 1798, Centerpoint Energy Arkla, 143.12, Gas service; 1799, OK Natural Gas, 169.07, Monthly Service; 1800, Joe Zeman, 290.00, Sand; 1801, Dub Ross Co. Inc., 6765.00, Pipe; 1802, Cross Oil, 3260.00, Unleaded gas; 1803, BC Mechanical LLC, 4400.00, Furnace Service; 1804, Ponca City.Net, 72.00, Internet Service; 1805, RCB Bank, 1814.15, Lease payment; 1806, Deere Credit Inc, 1381.36, Lease payment

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 10:24 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

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Approved this 12th day of May, 2014.

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)          

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