Monday, April 21, 2014
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 21, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 17, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; Billie Chrz, Assistant District Attorney (Noble County); Everette Van Hoesen, Kay County Sheriff; Mike Landis, Deputy County Sheriff; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Marilee Thornton, Kay County Court Clerk; Don Jones, Kay County Detention Center Director; Harold Hughs, Kay County Detention Center (KCDC); Dennis Bonewell, Kay County Emergency Management (EM); Cheryl Howard, Kay County Election Board; Larry Klumpp, OSU Extension; Jan Heffner, Bear Creek Fire Department Ray Ball, Kaw Nation; Heather Roquemore, Oklahoma Court Services; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Schieber and seconded by Shanks approving regular meeting minutes of April 14, 2014. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 221 as the current head count, 29 arrested and released over the weekend and 107 for the week, 49 inmates sentenced to Department of Corrections (DOC), 10 inmates sentenced to county time, two (2) contracts with BIA and Bridgeway and currently are holding four (4) inmates on writs (prison to court). He said a total of 60 inmates have been baptized.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Rowe talked about his upcoming Kaw Nation GRS Showcase demonstrating and presenting new technology and different styles of bridges. He said federal highway members, ODOT and county commissioners would be in attendance and without the help from the Kaw Nation this event would not have been possible. Rowe mentioned 44th Street would be closed for some time and discussed work done on the bridges. Rowe said Evans & Associates finished work on Highland Gardens and the streets in Nardin. Rowe told his crews are blading and hauling materials in the Tonkawa area.
Rowe stated he would be attending a State CED meeting on Wednesday
Commissioner Schieber reported he closed a bridge on Ferguson Street and built a bypass. He said ditches on “S” Street are being cleaned out, hauling dirt and blading roads.
Commissioner Shanks stated crews finished work up on Pleasant View Rd., tearing decking off a bridge and working on ditches on Ranch Drive.
Motion was made by Schieber and seconded by Shanks approving and accepting Bob Johnson Construction Company, Inc. in the amount of $75,500.00 on Bid#2014-26 Rebid Bear Creek Fire Department Construction, D#1 (bid opened in BOCC meeting 4-14-14). Mike Landis, Bear Creek Fire Department, said a special meeting was held and it was decided to go with above mentioned bid offer. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Rowe and seconded by Schieber approving Right-of-Way Public Utility & Encroachment Agreement and Resolution No. 13, 14-198 to underwrite the acquisition of right-of-way in connection with the construction of a public project known as STP-136D(179)CI, JP No. 25549(05) (04). Rowe added this was Bird Nest Creek south of Tonkawa. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
No action was taken to go out on bid to provide financing to pay for the purchase and construction of the new Dist#3 Barn and other structures and work associated with said Barn.
No action was taken on the following Public Service/Pipeline Crossing Line Installations: Southern Star Central Gas Pipeline, Inc., SW4/NW4 S7 T27N R2W ending SW4/SW4 S9 T27N R1W, Multiple road crossings, D#3.
Motion was made by Schieber and seconded by Shanks noting the following Kay County March 2014 Monthly Reports: Treasurer; Election Board. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving the following Resolutions to Deposit Funds: Res#13, 14-197, Highway Dist#3-$105,000.00, sale of 2011 Cat 325 DL Hyd Excavator, Serial#0A3R01142 (Elk City Auction). Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks to approve the following Cash Fund Estimate of Needs & Request for Appropriations: Highway-$329,144.65, D#1-$109,714.88; D#2-$109,714.88; D#3-$109,714.89; Highway Dist#3-$105,500.00; County Sales Tax-$12,170.00; Visual Inspection Reimbursement-$1,154.37. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving the following Transfer of Appropriations: Hwy. Dist#3 Maintenance & Operations (M&O)-$4,378.70 to M&O Dist#1; Hwy. Dist#2 M&O-$6,865.35 to M&O Dist#1; Visual Inspection M&O-$500.00 to Travel. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Unscheduled public appearances: Mary Beth Ratliff, Fair Board Member, repeated she has not been receiving notices of the fair board meetings. She said District Attorney Brian Hermanson assured her he would take care of the matter and he has not. Ratliff spoke of a special meeting recently held where she did not receive notice of the meeting and asked if the meeting was valid if certain members did not receive notice.
Motion was made by Schieber and seconded by Shanks approving Payroll with warrants to be released on April 29, 2014. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving Maintenance & Operations claims. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
FY 2013/2014 PURCHASE ORDERS:
2013-2014 Lien Fee: 29, Quality Water Service, 47.45, Water; 30, Quality Water Service, 36.05, Water; Reimburse: 33, Southwest Business Products, 708.00, Ink Cartridges; Serv.Fee: 295, Braley, Daniel, 186.00, Juvenile Transports; County Sales Tax Fund: 877, Verizon Wireless, 176.11, Billing; 878, Quality Water Service, 373.25, Water; 879, Fuelman Of Oklahoma, 463.61, Fuel; 880, Fuelman Of Oklahoma, 471.74, Fuel; 881, Special-Ops Uniforms, 1302.18, Uniforms; 882, Houser Hardware, 699.00, Equipment; 883, Lampton Welding, 74.95, Rental; 884, MSSI Inc, 2623.14, Parts; 885, Wards Air Conditioning, 356.00, Repairs; 886, A-Plus Printing, 267.00, Supplies; 887, Farha Wholesale Co., 1985.12, Supplies; 888, Lenius Technolgies, 6873.75, Equipment; 889, Pioneer Fire And Safety, 213.00, Extinguisher inspections; 890, OK Natural Gas, 1408.87, Billing; General: 1811, Leach Paper Co., 104.48, Supplies; 1812, Fuelman Of Oklahoma, 1809.08, Fuel; 1813, Quality Water Service, 29.60, Water; 1814, Jackson Boiler & Tank Co., 11008.33, Repairs; 1815, Rogers Oil Co., 199.32, Fuel; 1816, Jackson Boiler & Tank Co., 185.00, Maintenance; 1817, Top Secret Document Destruction Svcs, 36.00, Shredding; 1818, Rogers Oil Co., 179.38, Fuel; 1819, USA Mobility Wireless, 177.53, Pager Service; 1820, Kay Office Equipment, 34.48, Maintenance Agree.; 1821, Betsy Ross Flag Girls Inc., 637.00, Flags; 1822, OSU-CTP, 35.00, Registration; 1823, Greenfield Nursery, 214.00, Plants; 1824, Southwest Business Products, 1011.60, Supplies; 1825, Law Enforcement System Inc., 211.00, Ticket books; 1826, Merrifield Office Supply, 203.70, Paper; 1827, Southwest Business Products, 470.17, Supplies; 1828, Merrifield Office Plus, 224.56, Data Binders; 1829, OSU Cooperative Extension Serv, 8455.00, Contractual Services; 1830, Johnston, Jamie L., 76.16, Mileage; 1831, AT&T, 85.00, Monthly Service; 1832, Quality Water Service, 37.80, Water; 1833, Jackson Boiler & Tank Co., 185.00, Maintenance; Health: 397, Lowes Companies Inc., 30.82, Supplies; 398, Staples, 174.27, Supplies; 399, Parker Pest Control, 178.00, Pest Control; 400, AT&T, 188.41, Service; 401, Oklahoma State Department Of Health, 47666.67, Payroll; 402, Language Line Services, 28.02, Service; 403, Cintas Document Management, 56.18, Shredding; 404, ANCO Services, 2085.00, Janitorial Services; 405, STC, 72.00, Copier maintenance; 406, Holts Toner Source, 164.00, Toner; 407, Southwest Business Products, 339.50, Copy Paper; Highway: 1678, Embassy Suites - Norman, 249.00, Lodging; 1679, AT&T, 123.18, Long distance and serv.; 1680, AT&T, 115.66, Telephone Service; 1681, J & P Supply, 274.76, Paper Products; 1682, City of Blackwell, 413.40, Electric & Water Usage; 1683, AT&T, 268.61, Monthly Service; 1684, AT&T, 371.55, Monthly services; 1685, Sniper Pest & Herbicide Solutions Inc, 11900.00, Herbicide; 1686, River Ridge Construction Llc, 5944.90, Welding Labor & Supervisor; 1687, Case, Brenda, 10.50, Postage; 1688, Schieber, Dee, 113.12, Mileage; 1689, Kay Electric Cooperative, 353.12, Billing; 1690, Kelle Oil Company, 126.32, Tire repair
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Concrete Walk Ways & Chain Link Fence Sheriff Training Facility were opened
as follows: Hembree & Hodgson
Construction LLC-$64,107.00; Rick Scott Construction-$61,960.00; River Ridge
Construction-$79,853.00; PCS, LLC-$125,513.50.
Motion was made by Schieber and seconded by Shanks to Table Bid#2014-27, Concrete Walk Ways & Chain Link Fence Sheriff Firearms Training Facility for further review. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 10:04 a.m. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Approved this 28th day of April, 2014.
TYSON ROWE, CHAIRMAN
JASON SHANKS, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS