Monday, March 31, 2014
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 31, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 28, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Dee Schieber, Member; Steve Austin, Member; Brian Hermanson, District Attorney; Everette Van Hoesen, Kay County Sheriff; Carol Purdy, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Christy Kennedy, Kay County Treasurer; Don Jones, Kay County Detention Center Director; Harold Hughs, Kay County Detention Center (KCDC); Dennis Bonewell, Kay County Emergency Management (EM); Jason Shanks, Kay County Dist#2 Commissioner Elect; Peggy Randal and Sammi Webb, Dist#2; Cheryl Howard, Kay County Election Board; Kristi Woolley, Oklahoma Juvenile Affairs (OJA); Jerry and Jeff Edison, Newkirk Citizen; Laile Wilson, Blackwell Citizen; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Austin and seconded by Schieber approving regular meeting minutes of March 24, 2014. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 225 as the current head count, 33 arrested and released over the weekend and 105 for the week, 40 inmates sentenced to Department of Corrections, 14 inmates sentenced to county time and four (4) contracts with BIA and Bridgeway. Jones noted the high for a 24 hour period for this month was on March 15, 2014 at 254.
Don Jones wished Commissioner Austin the best in his upcoming retirement and stated that he was a good man.
Harold Hughs reiterated Jones retirement message to Commissioner Austin.
Motion was made by Schieber and seconded by Austin approving Chairman to sign Oklahoma Juvenile Affairs claims for January 2014-$2337.06 and February 2014-$2,476.12. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber Tabling signing a Colonial Life Flex Supplemental Form to allow employees options concerning insurance under a flexible benefit plan. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving Reimbursement for Election Board Secretary Salary for March 2014. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Rowe said work continues on 44th Street and finishing proofing piling, tearing out a bridge and getting ready to overlay another. He mentioned CED Dist#8 will be meeting April 1, 2014 at 11 a.m. in the Embassy Suites in Norman.
Commissioner Schieber reported crews are hauling rock, blading and cutting trees.
Commissioner Austin stated he had two graders out on “W” Street and he discussed power issues.
Motion was made by Austin and seconded by Schieber approving Professional Services Agreement between the BOCC and Enviro Clean Services, LLC for Services to be provided by Consultant for Client on the County Right-of-Way Smelter Waste Remediation Project.
DA Hermanson noted he made changes to the agreement because of his concern of going over the amount of money available. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving designations of Requisitioning Officers-Jason Shanks & Clifford Locke; Receiving Agent-Sammi Webb & Amos Nash; Inventory Clerk-Sammi Webb for Kay County Dist#2 Account H3102. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Rowe and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations: Select Energy Services, NE4/NE4 S21 T26N R1E ending NE4/NE4 S23 T26N R1E, East on Highland from source to location, Dist#3. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving the following Kay County February 2014 Monthly Reports: Treasurer; Court Clerk-Newkirk, Ponca City, Blackwell. . Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving Res#13, 14-186, Highway Dist#3, Television/VCR combo, junked. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Deposit Funds with noted changes: Res#13, 14-188, Highway Dist#3-$60,000.00, partial payment from CED#8 on beams for 106’ clear span bridge using six new grade 50 steel beams x 30 ft. wide; Res#13, 14-189, Highway Dist#3-$279,329.50, H3103-64, 44th Street Reconstruction Project (changed from Agenda that read H3103-65 Tonkawa Tribal Roads Reconstruction Project); Res#13, 14-190, Highway Dist#3-$115,408.58, H3013-64, 44th Street Reconstruction Project (changed from Agenda that read H3103-65 Tonkawa Tribal Roads Reconstruction Project). Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber to approve the following Cash Fund Estimate of Needs & Request for Appropriations: Highway Dist#3-$60,000.00; Highway Dist#3-$279,329.50; Highway Dist#3-$115,408.58; Highway Dist#3-$43.99; CBRI 105C-$10.18; Sheriff’s Service Fee-$22,101.03; Drug Court-$6,237.00; County Improvement-$0.16; Public Buildings Authority-Pioneer Technology Center-$1.10; Public Buildings Authority-Tonkawa Public Schools-$0.61. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations: Highway Dist#3 Maintenance & Operations (M&O)-$9,491.40 to BIA Tonkawa Bridge Projects. Treasurer Kennedy discussed issues with transferring from Hwy. M&O to BIA with Commissioner Rowe. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Unscheduled public appearances: Jerry Edison stated he was disturbed with elected officials for neglecting his property and violating his constitutional rights. He said he will be contacting the United States Attorney General, United States Marshal, Highway Patrol, County Sheriff, County Commissioner and the District Attorney. Edison stated he wanted a meeting with those mentioned to resolve his problems.
Blackwell Smelter Settlement: Commissioner Austin referred to an article in the Ponca City Newspaper and stated he wanted to clear up some matters mentioned. He began by noting that Commissioner Rowe had said other county officers have borrowed from the Use Tax Account; Austin said no other officers have borrowed money from that account. He noted County Assessor Purdy’s purchase for pictometry was for a county wide use and not solely for her office. Commissioners voted and approved that purchase.
Austin mentioned the Smelter Settlement-$1,215,407.00 (after attorney fees were paid). He said $738,999.69 of the settlement money was spent on things not associated with building the new warehouse for Dist#3. Austin noted $416,699.69 was spent to pay-off equipment, $222,300.00 was spent on new equipment and $100,000.00 was transferred to his maintenance and operation account. He stressed to Rowe it was not right to spend the settlement money in that manner. Austin said the engineering-$91,794.75, above ground fuel tanks-$68,000.00 and purchase of land for the new location-$120,000.00 as being money spent for the new site.
Commissioner Rowe replied those were his funds and it was none of Austin’s business how he spent his money. Rowe said it just makes good business sense to pay off his equipment loans when equipment interest rates are at 5% when you can borrow for 2%.
Austin questioned Rowe about an $180,000.00 vibratory pile driver he bought with settlement money and reiterated it is not right that you are spending the settlement money in that way. Austin told Rowe the $1.2 million would have been plenty of money to build him a Cadillac shop.
County Treasurer Christy Kennedy told Rowe we do have a right to know and that she appreciated Commissioner Austin for standing up for what is right and doing the right thing. Kennedy asked Rowe what his plans were. Commissioner Rowe explained he bid Construction of Metal Buildings with different alternatives and supplements so he could take things out that were over engineered that might not be needed. Rowe commented he didn’t know he needed her permission.
Austin asked Rowe where the $750,000.00 was he referred to in the article in paper where Rowe stated he had $750,000.00 left for his building construction. Austin said Rowe only had around $250,000.00 of that $1.2 million. No comment was made by Rowe.
Motion was made by Rowe and seconded by Schieber Tabling Bid#2014-22, Construction of Dist#3 Warehouse (opened in BOCC Meeting on 3-24-14). Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving Maintenance & Operations claims. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
FY 2013/2014 PURCHASE ORDERS:
2013-2014 Lien Fee: 27, Kirkendall, Mary Ann, 233.79, Travel & Meals; PBA: 27, Bagg, Jack, 950.00, Contractual Services; Reimburse: 31, Southwest Business Products, 1305.00, Printer;
Serv.Fee: 281, AT&T, 442.79, Telephone; 282, AT&T Mobility, 427.64, Internet; 283, Fuelman Of Oklahoma, 1821.13, Fuel; 284, Kelley, Roy S. Jr., 48.08, Reimbursement; Sheriff Grant Fund: 1, On Duty Depot Inc, 3000.00, Camera; County Bridge & Road Improvement: 10, Mid-Continent Concrete, 1782.00, Cement; County Sales Tax Fund: 849, Quality Water Service, 375.45, Blanket for water; 850, Quality Water Service, 563.50, Water; 851, Kay Office Equipment, 228.02, Maintenance Agree.; 852, Fuelman Of Oklahoma, 348.82, Fuel; 853, AT&T, 529.16, Phone; 854, Quality Water Service, 40.25, Water; 855, Bankers Credit Card Services, 1597.50, Supplies; 856, Cooks Direct, 314.88, Supplies; 857, M & M Mico Systems Inc, 2500.00, Software Licenses;
General: 1722, Stolhand Heating & Air, 6246.07, HEATER/AC UNIT; 1723, Wells Plumbing, 188.60, Plumbing Repairs; 1724, Wells Plumbing, 390.35, Plumbing Repairs; 1725, Wells Plumbing, 891.90, Plumbing Repairs; 1726, USPS Disbursing Officer, 4984.88, Office lease; 1727, Southwest Business Products, 443.30, Blanket For Supplies; 1728, ThyssenKrupp Elevator, 497.36, Elevator Maintenance; 1729, Top Secret Document Destruction Svcs, 18.00, Shredding; 1730, ThyssenKrupp Elevator, 497.36, Elevator Maintenance; 1731, Top Secret Document Destruction Svcs, 36.00, Shredding; 1732, Staples, 120.30, Blanket; 1733, Newkirk Farmers Ranchers Livestock Auction, 494.00, Livestock care; 1734, Galaxie Business, 39.99, Copier maintenance; 1735, Kay Office Equipment, 38.89, Maintenance Agree.; 1736, Country Inn & Suites Norman, 276.00, Lodging; 1737, Southwest Business Products, 231.18, Imaging Drum; 1738, Houser Hardware, 1.98, Keys; Health: 358, Staples, 147.77, Supplies; 359, Lab Associates, 270.00, Lab work; 360, Pitney Bowes Inc, 80.37, Postage Equip Rental; 361, Falco Alarm Co., 213.00, Monitoring; 362, Fulsom, Donna, 22.40, Travel; 363, Harley, Wanda, 48.16, Travel; 364, Fowler-Goins, Mary, 22.40, Travel; 365, MTR Construction, 180.00, Snow Removal; 366, Cintas Document Management, 26.50, Shredding; 367, STC, 72.00, Copier maintenance; 368, OK Natural Gas, 427.01, Billing; 369, STC, 96.00, Monthly copier maint.; 370, Ponca City Utility Authority, 1122.76, Billing; 371, Centerpoint Energy Arkla, 194.90, Billing; 372, AT&T, 887.29, Service; 373, NCS Pearson Inc, 265.53, Forms; 374, MTR Construction, 180.00, Snow Removal; 375, Dell Computer Corp, 1677.72, Computers; 376, Mail Finance, 308.25, Postage Equip Rental; Highway: 1549, Southwest Truck Parts, 395.57, Parts; 1550, G & B Auto, 200.00, Repairs; 1551, Unifirst Holdings Inc, 1347.00, Uniform Service; 1552, Cintas Corporation Loc, 790.68, Linen Service; 1553, Owen Auto Supply, 480.14, Parts; 1554, Interstate Battery System Of Tulsa, 323.90, Batteries; 1555, AT&T, 237.89, Phone Service; 1556, AT&T, 112.54, Billing; 1557, Dennis Johns Shale Pit, 922.00, Shale; 1558, Cummins Equipment Co., 5465.02, Repairs; 1559, Ponca City Utility Authority, 606.26, Electric Service; 1560, Younger-Holmes Electrical Contractors, 1601.20, Repairs; 1561, Parker Pest Control, 95.00, Pest Control; 1562, Ponca City Publishing Co. Inc, 36.00, Internet; 1563, City of Blackwell, 618.64, Utility Bill; 1564, AT&T, 267.56, Billing; 1565, Kay County, 120000.00, Reimbursement; 1566, Sober Brothers, 4922.95, Rock; 1567, AT&T, 112.54, Billing; 1568, Ponca Glass Inc., 369.30, windshield; 1569, BDF Enterprises LTD, 142.45, Filter Service; 1570, Warren Cat, 384.57, Parts; 1571, Owen Auto Supply, 269.00, Grease; 1572, Zee Medical Inc., 1476.95, Safety supplies; 1573, O Reilly Auto Parts, 169.04, Battery; 1574, Irwin Trailer LLC, 482.32, Trailer; 1575, Circuit Engineering District #8, 4124.00, Signs; 1576, Southwest Business Products, 120.50, Supplies; 1577, Rick's Service Center & Discount Tire, 2684.10, Tires; 1578, Blackwell True Value Hardware, 53.72, Supplies; 1579, Action Truck Parts, 39.55, Parts; 1580, Southwest Truck Parts, 275.90, Grease Gun; 1581, Rick's Service Center & Discount Tire, 1439.60, Tires; 1582, Irwin Trailer LLC, 494.89, Parts; 1583, Locke Supply, 7.42, Supplies; 1584, Schieber, Dee, 79.52, Mileage; 1585, Yellowhouse Machinery Co, 1171.99, Parts; 1586, Secretary of State, 10.00, Notary fee; 1587, Ultimate Pest Management LLC, 58.00, Pest Control
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 9:50 a.m. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Approved this 7th day of April, 2014.
TYSON ROWE, CHAIRMAN
STEVE AUSTIN, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS