Monday, March 24, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 24, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 21, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Steve Austin, Member; Brian Hermanson, District Attorney; Everette Van Hoesen, Kay County Sheriff; Carol Purdy, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Christy Kennedy, Kay County Treasurer; Don Jones, Kay County Detention Center Director; Harold Hughs, Kay County Detention Center (KCDC); Dennis Bonewell, Kay County Emergency Management (EM); Jan Heffner, Bear Creek Fire Department; Jason Shanks, Kay County Dist#2 Commissioner Elect; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of March 17, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Tyler Reese, Colonial Life Representative, spoke regarding benefit options for county employees.  He stated with the county’s permission he would like to speak with each employee individually and give them a free evaluation of their benefits.  The BOCC will sign paperwork at the next meeting allowing this service.

 

Jail Director Report:  Harold Hughs, KCDC, presented a report noting 230 as the current head count, 41 arrested and released over the weekend and 123 for the week, 39 inmates sentenced to Department of Corrections, 16 inmates sentenced to county time and five (5) contracts with BIA and Bridgeway.  Hughs noted the inmate head count as not been below 200 in over a month. 

 

Motion was made by Austin and seconded by Schieber approving Claim against the Ad Valorem Reimbursement Fund (O.S. T62 §193) for loss of revenue due to exemption of new or expanded manufacturing facilities in 2012 for 2013 tax year.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving re-bidding Bear Creek Fire Department Construction, Dist#1.  Jan Heffner, Bear Creek Fire Department Representative said this bid was being rebid because money was not available for total completion of the project and the scope of the project was being changed for that reason.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said work continues on 44th Street with one bridge ready to pour and starting another.  He told dirt was being hauled to Bridge 180 on 76th Street. Rowe stated on April 22, 2014 he would be involved in demonstrating six different styles of bridges and comparisons of the different bridge types.

 

Commissioner Schieber reported crews are hauling rock, blading and cutting trees.  He mentioned the Hubbard Road Overflow Structure should start on or around June 2, 2014.

 

Commissioner Austin stated crews would be working on Bridge 237 north of Bender Road for most of the day.   

 

Motion was made by Austin and seconded by Schieber approving signing Title Page for Chilocco Creek Bridge No. 247, Dist#2. Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Interstate 40 Crosstown Steel Beam Transfer Form, NBI#11140, Structure No. 36N3180E0070005, Local ID#191, Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin Tabling Professional Services Agreement between the BOCC and Enviro Clean Services, LLC for Services to be provided by Consultant for Client on the County Right-of-Way Smelter Waste Remediation Project.  DA Hermanson questioned if this should be bid; BOCC tabled to wait for authorization.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.   

 

Motion was made by Rowe and seconded by Schieber approving  the following Public Service/Pipeline Crossing Line Installations:  Kay Co. RWD#3, SE4 S28 T28 R2 ending NE4 S33 T28 R2, Dry Road, Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  

 

Motion was made by Austin and seconded by Schieber approving the following Kay County February 2014 Monthly Reports:  Treasurer; Court Clerk-Newkirk, Ponca City, Blackwell.  .   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Res#13, 14-186, Highway Dist#3, Television/VCR combo, junked.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Deposit Funds:  Res#13, 14-187, Highway Dist#3-$1,500.00, Public Service/Pipeline Crossing Line Installation.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#3-$1,500.00; Visual Inspection Reimbursement-$1,549.95.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Transfer of Appropriations:  Highway Dist#1 Maintenance & Operations-$4,000.00 to Personal Service.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Unscheduled public appearances:  Kay County Court Clerk Marilee Thornton announced she will be hosting a special passport event on Saturday, April 12, 2014 from 10 a.m. to 3 p.m. to provide passport information to U.S. citizens and accept passport applications. Thornton said she wanted to give the citizens an opportunity to get a passport without taking time off work.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Lien Fee: 25, County Clerks & Deputies Association, 300.00, Registration; 26, County Clerks & Deputies Association, 200.00, Membership dues; Reimburse: 30, Southwest Business Products, 253.20, Envelopes; Serv.Fee: 263, G & B Auto, 14.00, Blanket For Vehicle Maintenance; 264, Center For Education & Employment Law, 159.00, Subscription  renewal; 265, Communityworks, 681.52, Juvenile Detention; 266, The UPS Store, 11.48, Shipping;

                County Sales Tax Fund: 786, Verizon Wireless, 145.80, Phone; 787, Fuelman Of Oklahoma, 437.71, Fuel; 788, Kay Office Equipment, 199.36, Copier; 789, Southwest Paper, 875.08, Supplies;

                General: 1594, Sac & Fox Juvenile Detention, 865.51, Juvenile Detention; 1595, Canadian County Juvenile Center, 308.96, Juvenile Detention; 1596, Fuelman Of Oklahoma, 1891.35, Fuel; 1597, Walmart Community, 74.97, Supplies; 1598, AT&T, 2526.55, Phone Service; 1599, AT&T, 2835.48, Phone; 1600, OSU-CTP, 35.00, Registration; 1601, Eastern Okla Youth Services, 23.25, Juvenile Detention; 1602, National Public Safety Bureau, 144.00, Directory; 1603, Allegiance Communications, 41.44, Cable; 1604, Patriot Signage, 200.75, Signs; 1605, Staples, 99.99, Antivirus; 1606, Quality Water Service, 37.80, Water; 1607, Farm Talk Newspaper, 40.00, Subscription; 1608, OSU Cooperative Extension Serv, 8455.00, Contractual Services; 1609, AT&T, 85.00, Monthly Service; Health: 352, Bank Of The West, 7960.13, Loan Payment; 353, Cintas Document Management, 29.68, Shredding; 354, ANCO Services, 2085.00, Janitorial Services; 355, Language Line Services, 353.25, Service; 356, Hazelden, 229.90, Curriculum; 357, Wehunt, Amy, 48.16, Travel; Highway: 1473, Hats Auto Supply, 89.96, Blanket; 1474, Certified Laboratories, 1670.58, Fuel treatment & De-Ice; 1475, River Ridge Construction Llc, 8027.68, Concrete; 1476, AT&T, 117.36, Telephone; 1477, Circuit Engineering District #8, 257.50, Signs; 1478, John Deere

                Financial, 245.91, Parts; 1479, Ford Refrigeration Service, 100.00, Service call; 1480, Logan County Asphalt Co., 1189.02, Asphalt; 1481, Rays Used Equipment, 454.10, Door; 1482, Cross Oil, 3350.00, Fuel; 1483, Farmers Grain Company, 20841.97, Diesel Fuel; 1484, Visual

                Solutions, 50.00, Business cards; 1485, Schieber, Dee, 168.00, Mileage; 1486, Shields, Tyson W, 35.00, Unleaded gas

 

                Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Austin and seconded by Austin rejecting Bid#2104-24 (bid opened in BOCC Mtg. 2-17-14), Bear Creek Fire Department Construction.  Jan Heffner, Bear Creek Fire Department Representative said this bid was being rebid because money was not available for total completion of the project and the scope of the project was being changed for that reason.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving to accept Petroleum Marketers Equipment-$72,535.02 (bidder included sales tax) without sales tax- $68,169.28 on Bid#2014-25 (opened in BOCC Mtg. on 3-17-14), Above Ground Fuel Storage Tank System, Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Bid#2014-22, Construction of Dist#3 Warehouse was opened as follows:  B.C. Mechanical L.L.C., Main Building Construction-No Bid, Alternate No.1-Welding Shop-$25,400.00, Alternate No. 2-Existing Shop/Alternate No. 3 Electrical for Main Bldg. Construction/Alternate No. 4 Plumbing-No Bid, Alternate No. 5 HAVC for Main Bldg.-$120,600.00; River Ridge Construction, Main Building Construction-$371,964.00, Alternate No.1-Welding Shop-$114,029.20, Alternate No. 2-Existing Shop-$199,359.30, Alternate No. 3 Electrical for Main Bldg. Construction/Alternate No. 4 Plumbing-No Bid, Alternate No. 5 HAVC for Main Bldg.-No Bid; Koehn Building Systems, L.L.C-Main Building Construction-$565,658.00, Alternate No.1-Welding Shop-$135,206.00, Alternate No. 2-Existing Shop-$180,517.00, Alternate No. 3 Electrical for Main Bldg. Construction/Alternate No. 4 Plumbing/Alternate No. 5 HAVC for Main Bldg.-No Bid; Hetrick Electric, L.L.C.- Main Building Construction/Alternate No.1-Welding Shop/ Alternate No. 2-Existing Shop/ Alternate No. 4 Plumbing/Alternate No. 5 HAVC for Main Bldg.-No Bid, Alternate No. 3 Electrical for Main Bldg. Construction-$292,500.00; Younger-Holmes Electrical- Main Building Construction/Alternate No.1-Welding Shop/ Alternate No. 2-Existing Shop/ Alternate No. 4 Plumbing/Alternate No. 5 HAVC for Main Bldg.-No Bid, Alternate No. 3 Electrical for Main Bldg. Construction-$395,215.00.

 

Motion was made by Rowe and seconded by Schieber Tabling Bid#2014-22, Construction of Dist#3 Warehouse.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 10:07 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

 

 

*************************************

 

 

 

 

 

 

Approved this 31st day of March, 2014.

 

 

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                         

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

***************************************