Monday, February 24, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 24, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 21, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Steve Austin, Member; Brian Hermanson, District Attorney; Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Larry Klumpp, OSU Extension; Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Kay County Emergency Management; Jan Heffner, Bear Creek Fire Department; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of February 18, 2014.  Motion carried:  Rowe, aye; Schieber, abstained; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving going out on bid for a Bear Creek Rural Fire Station Construction.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Jail Director Report:  Don Jones, KCDCD, reported 192 as the daily inmate count and presented a Directors Report with statistics and Inmate Population Analysis.  He noted there were 42 arrested and released over the weekend and 35 inmates sentenced to DOC

 

Jones said maintenance repairs are being made and routine search in cells.  He told if all inmates were bonded out the total amount would be $9,211,347.34.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said crews set beams on bridge east of Tonkawa, moving equipment to being work on 44th Street and sanding road south of Tonkawa and moving north.

 

Commissioner Schieber noted crews are blading, hauling rock and cleaning out fence rows.

 

Commissioner Austin reported crews are hauling rock; the graders are busy and working on the bridge on W. Street just north of Bender Road. 

 

Motion was made by Schieber and seconded by Austin rejecting all bids on Bid#2014-19, Concrete Box Liner, Dist#1 (bid opened in BOCC meeting 2-18-14).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving going out on bid for a Concrete Box Liner, Dist#1.  Schieber said Bid#2014-19 included labor and installation and all he is interested in is the box liner, therefore, he is rebidding.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installations:  K-Power Net, LLC, SE/NE SE/NE S13/12 T27 R1 ending SE/NE SW/NW S13/12 T27 R1, W. Adobe Rd., D#2.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Kay County Monthly Reports for January 2014:  Court Clerk, Newkirk; Ponca City, Blackwell; Sheriff; Treasurer.   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#13, 14-167, Court Clerk, HP LaserJet Printer, replaced with new one by vendor.     Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway-$345,326.46, D#1-$115,108.82; D#2-$115,108.82; D#3-$115,108.82; Highway-$185.02, D#1-$61.68; D#2-$61.67; D#3-$61.67; Drug Court-$4,958.34.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Transfer of Appropriations: County Sales Tax Capital Outlay-$25,000.00 to Jail Cash Maintenance & Operations (M&O); Sheriff Service Fee M&O-$10,000.00 to Capital Outlay; Visual Inspection Legal Expense-$5,000.00 to Part-time; Highway Dist#1 M&O-$6,000.00 to Personal Service; Use Tax M&O-$110,000.00 to Capital Outlay; Highway Dist#3 M&O-$1,382.00 to Lease Purchase; Highway Dist#3 M&O-$10,000.00 to Personal Service; Highway Dist#2 M&O-$1,000.00 to Personal Service.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Unscheduled Public Appearances:  DA Brian Hermanson mentioned the closing on the school building will be Thursday, February 27, 2014.

 

Motion was made by Schieber and seconded by Austin approving Payroll with warrants to be released on February 27, 2014.   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 PBA: 20, Pioneer Fire And Safety, 48.00, Inspections; 21, Superior Plumbing, 443.75, Plumbing Repairs; 22, Baumert, Cummings & Hiatt, 1682.91, Attorney Fees; PBA HEALTH: 5, Bank Of The West, 2581.24, Loan Payment;                Reimburse: 25, Locke Auto Parts, 23.98, Blades; 26, Staples, 164.31, Supplies; 27, Oklahoma Dept. Of Libraries, 10.00, Almanac; Serv.Fee: 241, Canadian County Juvenile Center, 270.34, Blanket For Juvenile Detentions; 242, Fleetcor Technologies, 1493.14, Blanket For Fuel; 243, Fleetcor Technologies, 1805.29, Blanket For Fuel; 244, Kehn, Bobby J, 312.00, Juvenile Transports; 245, Kulczycki, Scott, 60.00, Juvenile Transports; 246, Burkes Classic Restoration, 2591.00, Repairs; 247, Van Hoesen, Everette H., 280.00, Mileage;        Drug Court: 48, Ramey Price Cutter Supermarkets, 41.24, Refreshments; 49, Gold-N-Treasures, 88.02, Key rings; Use Tax: 7, Bailey, James M, 100.00, Title Search; 8, Security Title Services, 104263.00, Real Estate; County Sales Tax Fund: 740, Take Ten Tire, 297.91, Service; 741, OK Natural Gas, 1579.74, Billing; 742, Merrifield Office Supply, 377.47,

                Supplies; 743, Semper Fix It, 649.00, Server; 744, Southwest Paper, 2333.55, Supplies; 745, Fuelman Of Oklahoma, 452.06, Blanket For Fuel;746, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 747, Farha Wholesale Co., 938.13, Supplies; 748, Brandts, 11.99,

                Supplies; 749, Merrifield Office Supply, 115.70, Supplies; General: 1507, Blackwell Journal Tribune, 986.72, Blanket for publications; 1508, OPERS, 1735.05, Retirement; 1509, Blackwell Journal Tribune, 983.75, Blanket for publications; 1510, Rogers Oil Co., 271.16, Blanket For Fuel; 1511, Farha Wholesale Co., 166.40, Supplies; 1512, Eastern Okla Youth Services, 162.75, Juvenile Detention; 1513, OK Dept. of Public Safety, 350.00, OLETS; 1514, Younger-Holmes Electrical Contractors, 3287.42, Electrical Work; 1515, Jackson Boiler & Tank Co., 185.00, Boiler Maintenance; 1516, Jackson Boiler & Tank Co., 185.00, Boiler Maintenance; 1517, Jackson Boiler & Tank Co., 185.00, Boiler Maintenance; 1518, American Telephone Inc., 96.80, Service call; 1519, Wells Plumbing, 2622.06, Plumbing Repairs; 1520, Younger-Holmes Electrical Contractors, 1148.40, Electrical Work; 1521, Embassy Suites - Norman, 252.00, Lodging; 1522, STC, 214.00, Copier contract; 1523, Embassy Suites - Norman, 252.00, CODA expenses; 1524, Blackwell Journal Tribune, 4188.54, Publication; 1525, City of Newkirk, 4238.99, Utility Bill; 1526, OK Dept Of Labor, 25.00, Inspections; 1527, Kay Office Equipment, 37.77, Maintenance Agree.; 1528, USPS Disbursing Officer, 4984.88, Office lease; 1529, Quality Water Service, 15.40, Water; 1530, Newkirk Herald Journal, 25.00, Subscription; 1531, OSU Cooperative Extension Serv, 1145.43, Vehicle Maintenance; 1532, Reese, Tammy J., 60.01, Meals; 1533, OSU Cooperative Extension Serv, 8455.00, Contractual Services; 1534, AT&T, 85.00, U-Verse Internet; 1535, Ok Employment Security Commission, 262.00, Unemployment; 1536, USPS Disbursing Officer, 4984.88, Office lease; Health: 307, AT&T, 591.56, Phone; 308, STC, 48.00, Copier contract; 309, STC, 72.00, Copier maintenance; 310, Language Line Services, 100.64, Billing; 311, Bank Of The West, 5378.89, Loan Payment; 312, OK Natural Gas, 544.55, Billing; 313, ANCO Services, 2085.00,

                Janitorial Services; 314, Baileys Test Strips, 31.00, Supplies; 315, Cintas Document Management, 26.50, Shredding; Highway: 1297, Pioneer Hydraulics, 63.66, Blanket; 1298, G & B Auto, 479.00, Blanket; 1299, Brandts, 198.23, Blanket; 1300, Pioneer Hydraulics, 182.09, Blanket; 1301, Lampton Welding, 473.82, Blanket; 1302, Farm Plan, 89.11, Blanket for repairs; 1303, Kelle Oil Company, 2839.37, Blanket; 1304, Cintas Corporation Loc, 838.37, Linen Service; 1305, Owen Auto Supply, 420.24, Blanket for parts; 1306, Unifirst Holdings Inc, 724.33, Linen Service; 1307, Lampton Welding, 462.22, Supplies; 1308, Southwest Truck Parts, 464.06, Parts; 1309, APAC-Central Inc, 1848.22, Rock; 1310, AMC Urgent Care Plus, 195.00, Drug screening; 1311, OK Natural Gas, 54.53, Gas service; 1312, AT&T, 187.31, Billing; 1313, Kelle Oil Company, 1413.25, Diesel; 1314, APAC-Central Inc, 4514.61, Rock; 1315, Simons Petroleum LLC, 148.69, Mystic Oil; 1316, Fastenal Industrial & Const Supplies,252.83, Hardware; 1317, G W Vankeppel Co, 157.39, Parts; 1318, BDF Enterprises LTD, 56.95, Clean filters; 1319, T & W Tire, 3827.52, Tires; 1320, Ponca City.Net, 108.00, Wireless Service; 1321, City of Blackwell, 598.38, Billing; 1322, AT&T, 271.18, Monthly Long Distance Srv; 1323, AT&T, 200.43, Monthly phone charges; 1324, G & C CONCRETE CO, 355.00, Concrete; 1325, Cross Oil, 2930.00, Fuel; 1326, Quality Water Service, 13.65, Water; 1327, Bkl Incorporated, 62044.75, Engineering; 1328, Southwest Truck Parts, 638.18, Parts; 1329, Warren Cat, 2588.03, Parts; 1330, Blackwell Auto Parts, 24.21, Oil filters & Fuel Filters; 1331, M K Crushing Llc, 3172.20, Rock; 1332, Starr Lumber Co., 6.99, Parts; 1333, Blackwell Auto Parts, 27.00, Parts; 1334, Hughes Lumber, 144.76, Lumber; 1335, Take Ten Tire, 1635.44, Tires; 1336, Kay Electric Cooperative, 375.86, Billing; 1337, Owen Auto Supply, 679.82, Parts; 1338, ACCO, 95.00, Registration; 1339, APAC-Central Inc, 3874.47, Concrete Rock; 1340, ACCO, 95.00, Registration; 1341, Ok Employment Security Commission, 3172.89, Unemployment; 1342, Case, Brenda, 19.74, Postage; 1343, Ok Employment Security Commission, 2617.47, Unemployment; 1344, Schieber, Dee, 113.12, Mileage

 

                Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Bid#2014-21,Trailer, Dist#3 was opened as follows:  Yellowhouse Machinery Co.-No Bid; Frontier Equipment-No Bid; Kirby-Smith Machinery, Inc.-No Bid; The G. W. Van Keppel Co.-No Bid; Irwin Trailer, LLC-$20,500.00.

Motion was made by Rowe and seconded by Schieber approving and accepting Irwin Trailer, LLC-$20,500.00 on Bid#2014-21, Trailer, Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 10:02 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

 

 

*************************************

 

 

 

 

Approved this 3rd day of March, 2014.

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

***************************************