Tuesday, February 18, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, February 18, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 14, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Brian Hermanson, District Attorney; Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Don Jones, Kay County Detention Center Director (KCDCD); Larry Klumpp, OSU Extension;  Dennis Bonewell, Kay County Emergency Management; Ray Ball, Kaw Nation; Kristi Woolley, Oklahoma Juvenile Affairs (OJA); Gary Bilger, Bilger Real Estate; Jan Heffner, Bear Creek Fire Department; Steve Winters, Warren Cat; Tammy Reese, Secretary/Kay County Clerk.  Absent:  Dee Schieber, Member (see sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of February 10, 2014.  Motion carried:  Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Oklahoma Juvenile Affairs Claim for December 2013 in the amount of $1,697.42.  Motion carried:  Rowe, aye; Austin, aye.

 

Heather Roquemore, Oklahoma Court Services, reported 594 hours were completed with 72 clients in January.  Projects included:  Humane Society, First Assembly of God in Blackwell, and Ponca City Golf Club.  Upcoming projects:  Camp McFadden and Humane Society.

 

DA Brian Hermanson gave an update on the purchase, etc. of the school buildings located by the courthouse.  He mentioned the school board wanted a deed restriction noting the land or current school building could never be used as a school for Pre-Kindergarten through 12th grade.  Hermanson said the price stayed the same.  He said Attorney James Bailey prepared a title opinion ($250) and proposed affidavit for the Superintendent to sign with requirements attached; Attorney Bailey prepared an affidavit on title issue ($100).  Hermanson noted there would be additional closing costs involved.  An appraisal is required as to the property and the school is getting that appraisal.

 

Motion was made by Austin and seconded by Rowe approving payment of expenses for the purchase of real property and the restrictions mentioned above.  Motion carried:  Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving the addendum and documents on the purchase of real property described as:  Block 45 of the Original Town, show City of Newkirk, Kay County, State of Oklahoma, according to the recorded plat thereof and a strip of 50 feet wide by 320 feet in length off of the South end of the Courthouse Reserve in the Original Town of Newkirk, Oklahoma, more particularly described as commencing at the Northwest corner of Block 45 in the Original Town, now City of Newkirk, Oklahoma, thence North 50 feet; thence East 320 feet; thence South 50 feet; thence West 320 feet to the point of beginning.  Motion carried:  Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving FY14 REAP Contracts – Bear Creek Rural Fire Station Construction.  Austin said the fire department was funded $75,000.00.  Motion carried:  Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe noting the 2013 Mineral Interest Report has been received and has been filed in the County Clerk’s office and is available for public viewing.  Motion carried:  Rowe, aye; Austin, aye.

 

Jail Director Report:  Don Jones, KCDCD, reported 193 as the daily inmate count and presented a Directors Report with statistics.  He noted there were 135 arrested and released for the week.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said crews continue to work on 44th Street and noted it would be periodically closed from now through spring and he mentioned the detour routes.  He said his crews are blading, mowing, doing inventory and replacing signs and hauling sand.

 

Commissioner Austin reported crews are hauling rock, trimming trees, blading and working on the bridge on W. Street just north of Bender Road.

 

Motion was made by Austin and seconded by Rowe approving Title Page for Hubbard Road Project J/P#22953(04), Dist#1.  Motion carried:  Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving going out on bid for new facility and buildings and signing cover sheets on plans for the facility and buildings Dist#3.  Rowe noted invitations would be sent out to interested bidders to attend a pre bid meeting on Tuesday, February 25, 2014, 9 a.m. at Dist#3 barn in Blackwell.  Rowe said bid specifications could be picked up at that time or he would send a PDF file to requestors.  Motion carried:  Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Dispose of Equipment:  Res#13, 14-165, Assessor, Monroe Electronic Calculator, junked; Res#13, 14-166, Highway Dist#1, 2006 All-in-one Dell Printer, junked.   Motion carried:  Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Visual Inspection Reimbursement-$2,464.42; CBRI 105C-$28,048.91; County Sales Tax-$378,605.73; Use Tax Collections-$42,860.28.  Motion carried:  Rowe, aye; Austin, aye. 

 

Unscheduled Public Appearances:  DA Brian Hermanson introduced Sara Palmer, who works in his office, and courthouse dog named Tulah.  He reiterated this dog will be used to help comfort and calm victims, especially children, when in courthouse.  Hermanson said Ms. Palmer completed two weeks training in California.  The dog was given to Kay County at no charge from a non-profit agency.

 

Dennis Bonewell, Emergency Management Director, said severe weather training for local decision makers was being in the Ponca City Commission Chamber City Hall today.  Bonewell said he did not know if he would be attending.

 

Motion was made by Austin and seconded by Rowe approving Payroll with warrants to be released on February 27, 2014.  Motion carried:  Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Austin, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Serv.Fee: 225, Youth Services Of Osage County Inc, 1460.70, Blanket For Juvenile Detentions; 226, Texas County Juv. Det. Center, 58.72, Blanket For Juvenile Detentions; 227, Communityworks, 413.78, Blanket For Juvenile Detentions; 228, Okla. Juvenile Justice SVCS, 395.42, Blanket For Juvenile Detentions; County Sales Tax Fund: 671, Quality Water Service, 537.55, Blanket for water; 672, CHC, 3958.26, Medical Services; 673, Bob Barker Co,

                1273.41, Supplies; 674, Southwest Paper, 1032.46, Supplies; 675, OK Sheriff/Peace Officer Assn, 220.00, Dues; 676, ABL Management, 5747.69, Meals; 677, Fuelman Of Oklahoma, 426.33, Blanket For Fuel; 678, Verizon Wireless, 246.49, Blanket For Monthly Bill; 679, Take Ten Tire,

                17.00, Repairs; 680, City of Newkirk, 9388.90, Billing; 681, Data Video Systems, 1125.00, Service call; General: 1396, Okla. Juvenile Justice SVCS, 2139.92, Juvenile Detention; 1397, Jackson Boiler & Tank Co., 10000.00, Repairs; 1398, Purdy, Carol A., 90.76, Meals; Health: 300, Ana Beets, 211.68, Travel; 301, Langdon, Emily, 48.16, Travel; 302, City of Blackwell, 265.97, Utility Bill; 303, Cintas Document Management, 34.98, Shredding; 304, Houghton Mifflin Harcourt Publishing Co, 76.50, Renewal; 305, J & P Supply, 337.95, Supplies; 306, Southwest Business Products, 516.45, Supplies; Highway: 1232, NAPA, 863.11, Blanket; 1233, Grant County District #3, 6476.66, Rock; 1234, Schieber, Dee, 178.08, Mileage; 1235, Austin, Steve, 198.75, Travel;

                Cert.Fee: 15, Kennedy, Christine L., 236.76, Travel;

 

                Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

10:00 a.m. – Bids were opened as follows:

 

Bid#2014-19, Concrete Box Liner, Dist#1:  Contech Engineered Solutions-$47,742.00; Riverridge Construction, LLC-$59,500.00

 

Bid#2014-20, Rubber Tired Loader - LP, Dist#3:  Frontier Equipment-No Bid; Yellowhouse Machinery Co.-$106,347.00; Warren Cat-$174,385.00; Kirby-Smith Machinery, Inc.-$No Bid.

 

Motion was made by Austin and seconded by Rowe Tabling Bid#2014-19, Concrete Box Liner, Dist#1.  Motion carried:  Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving and accepting bid from Yellowhouse Machinery Co. in the amount of $106,347.00 on Bid#2014-20, Rubber Tired Loader-LP, Dist#3 with an 84 month payout lease at an interest rate of 2.5%.  Motion carried:  Rowe, aye; Austin, aye.

 

There being no other business, motion was made by Austin and seconded by Rowe to adjourn, 10:06 a.m.  Motion carried:  Rowe, aye; Austin, aye.

 

 

 

 

 

 

 

 

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Approved this 24th day of February, 2014.

 

 

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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