Monday, February, 10, 2014

Kay County Courthouse

Newkirk, OK 

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 10, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 7, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Steve Austin, Member; Brian Hermanson, District Attorney; Don Jones and Harold Hughs, Kay County Detention Center (KCDC); Carol Purdy, Kay County Assessor; Larry Klumpp, OSU Extension; Jason Shanks, Kay County Dist#2 Elective;  Dennis Bonewell, Kay County Emergency Management; Jim Menzer and Jared Grell, Kay County Free Fair Board; Scout Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk (see sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of February 3, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Kay County Free Fair Board (premiums and audit):  Commissioner Rowe asked Fair Board President Jim Menzer if the premiums have been paid; Rowe said he has received several phone calls regarding the matter.  Menzer said all but 9-10 have been sent out; he noted the remaining will be sent as soon as mailing addresses are gathered.  Menzer presented the BOCC with copies of the the last few audits.

 

Jail Director Report:  Don Jones, KCDCD, reported 213 as the daily inmate count and presented a Directors Report with statistics.  Jones mentioned a pregnant female inmate was put in jail and thought the baby was due in a couple of weeks, but she went into labor this past Friday.  Jones thanked the DA’s office for getting her out on an OR bond so she could be admitted into the hospital.

 

Motion was made by Schieber and seconded by Austin approving designation on Requisitioning Officer (RO), Receiving Agent (RA) and Inventory Clerks (IC) on the following County Sales Tax accounts:  Jail Cash, Sales Tax and Commissary:  RO-Bruce Robinson, Steve Austin, Harold Hughs, Don Jones; RA-Melissa Spruiell, Bob Ennis; IC-Melissa Spruiell, Bob Ennis.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving Agreements between BOCC and subscribers for remote terminal capabilities in the Assessor’s office as follows:  City of Blackwell; RCB Bank; Erin Bohannon; Arcadis US, Inc.; Frontier Siding; Jack McCarty.   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said crews are finishing back fill on a bridge west of Tonkawa and working on small jobs while the weather remains cold.

 

Commissioner Schieber and Austin reported crews would be getting equipment ready and getting prepared for the snow storm.  Austin said he had crews out trimming trees and weather permitting will haul rock.

 

No action was taken on going out on bid for new facility and buildings, Dist#3.  Rowe said BK&L finished the plans for the facility and the buildings.

 

Motion was made by Schieber and seconded by Austin approving Title Page for Hubbard Road Project J/P#22953(09), Dist#1.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving Title Page for Deer Creek Bridge Project J/P#25084(04), Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations:  EastOK Pipeline, LLC, Beginning NE 22-25-2E ending NW 23-25-2E (Pleasant View Rd.), D#1; EastOK Pipeline, LLC, Beginning NW NE 34-25-2E ending NW NW 35-25-2E (Pleasant View Rd.), D#1; EastOK Pipeline, LLC, Beginning SW SW 26-25-2E ending NW NW 35-25-2E (Cowboy Hill Rd.), D#1; OEX-I, LLC, Beginning SE4/SW4 S36 ^27N R1E ending NW4/NE4 S1 T26N R1E (W. Coleman Road), D#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving  the following Kay County Monthly Report of Officers for January 2014:  Assessor; Election Board; Health Department; Treasurer; County Clerk.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Dispose of Equipment:  Res#13, 14-159, Public Health, Office chair, junked; Res#14, 14-163, Hwy. Dist#3, John Deere Loader, transfer to Dist#1.   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#13, 14-160, Highway Dist#1-$3,000.00, Three Public Service/Pipeline Crossing Line Installations; Res#13, 14-161, Highway Dist#3-$1,000.00, One Public Service/Pipeline Crossing Line Installations; Res#13, 14-162, Highway Dist#3-$277,582.57, BIA Reimbursement H3103-64-44th Str. Reconstruction Project; Res#13, 14-164, Highway Dist#3-$500.00, One Public Service/Pipeline Crossing Line Installations.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Note:  Public Buildings Authority-Health-$93.56 approved in BOCC meeting 1-13-14 amount needs to be adjusted to $97.56; Note:  Drug Court-$5,355.00 approved in BOCC meeting 1-21-14 amount needs to be adjusted to $4,255.00; Highway-$58.74, D#1-$19.58; D#2-$19.58; D#3-$19.58; Highway Dist#1-$3,000.00; Highway Dist#3-1,000.00; Highway Dist#3-$277,582.57; Highway Dist#3-$500.00; County Clerk Lien Fee-$3,779.66; Preservation Fee-$4,065.00; Treasurer Mortgage Certification-$390.00; Public Buildings Authority-$1,408.84.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

There were no Unscheduled Public Appearances made.  

 

Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Reimburse: 23, Visual Solutions, 25.00, Hole Punch; 24, Pemberton Chevrolet, 85.00, Service;                 County Sales Tax Fund: 659, Houser Hardware, 192.66, Blanket For Supplies; 660, Kay Office Equipment, 201.44, Blanket For Copier Maintenance; 661, AT&T, 1255.00, Blanket For Monthly Internet; 662, Fuelman Of Oklahoma, 162.12, Blanket For Fuel; 663, CHC, 15935.11,

                Blanket for medical serv; 664, Finley & Cook, 4944.00, Auditing; 665, Fastenal Industrial & Const Supplies, 162.63, Supplies; 666, Jones, Donald, 900.00, Consulting fee; 667, Baumert, Cummings & Hiatt, 1824.85, Attorney Fees; 668, Kay County JFA #124183, 357611.24, Tax    Collections; 669, Houser Hardware, 91.54, Supplies; 670, Farha Wholesale Co., 357.32, Supplies; General: 1378, Klumpp, Larry, 1032.17, Travel; 1379, Grace, Lindsay, 608.84, Blanket For Travel; 1380, Take Ten Tire, 340.97, Blanket For Vehicle Maintenance; 1381, Quality Water Service, 82.65, Blanket for water; 1382, Page Plus, 169.25, Blanket For Paging Service; 1383, Bankers Credit Card Service, 85.55, Blanket for out of county; 1384, Dewitt, Corbin, 238.60, Blanket For Travel; 1385, Kay County Free Fair, 7569.50, Premiums; 1386, Springhill Suites, 83.00, Lodging; 1387, Quality Water Service, 30.80, Water; 1388, AT&T Mobility, 8.72, Billing; 1389, Visual Solutions, 152.00, Decals; 1390, Merrifield Office Supply, 447.98, Stools; 1391, Fenton Office Supply, 321.48, Chair; 1392, Hilton Garden Inn Norman, 83.00, Lodging; 1393, Grace Memorial, 450.00, Charity burial; 1394, Quality Water Service, 21.90, Water; 1395, Quality Water Service, 37.80, Water;    Health: 285, Lee Company, 2773.39, Service charge; 286, Southwest Solutions, 500.00, Maintenance; 287, Centerpoint Energy Arkla, 244.67, Monthly Gas Usage; 288, AT&T, 907.88, Monthly Phone Service; 289, STC, 28.00, Monthly Maintenance; 290, Kim Evans, 179.20, Travel; 291,

                June Fetters, 134.40, Travel; 292, Fulsom, Donna, 115.36, Travel; 293, Bobby Johnson, 69.44, Travel; 294, Rose Ann McChristian, 136.64, Travel; 295, Tanya Pike, 107.52, Travel; 296, Forman, Tammy, 48.16, Travel; 297, Fowler-Goins, Mary, 48.16, Travel; 298, AT&T Mobility,

                387.19, Phone Service; 299, ThermoWorks, 174.37, Supplies;                Highway: 1192, Lowes Home Improvement Inc, 36.85, Supplies; 1193, Locke Auto Parts, 595.88, Parts; 1194, Southwest Truck Parts, 433.10, Blanket; 1195, G & B Auto, 189.00, Blanket; 1196, Action Truck Parts, 892.53, Blanket; 1197, Action Truck Parts, 596.69, Blanket; 1198, Kelle Oil Company, 1464.05, Blanket For Fuel; 1199, Unifirst Holdings Inc, 745.69, Blanket for uniform; 1200, OK Natural Gas, 149.38, Billing; 1201, Rural Water District #3, 38.61, Water; 1202, Total Com Inc., 250.00, Radio Service; 1203, Ponca City Publishing Co. Inc, 36.00, Internet; 1204, Empire Financial Services Inc, 1231.50, Lease payment; 1205, Security National Bank, 7524.27, Lease payment; 1206, Security National Bank, 4278.59, Lease payment; 1207, Welch State Bank, 987.52, Lease payment; 1208, River Ridge Construction Llc, 17200.00, Labor; 1209, APAC-Central Inc, 4914.36, Rock; 1210, Centerpoint Energy Arkla, 358.33, Billing;1211, Galaxie Business, 56.50, Copier maintenance; 1212, MHC Kenworth, 2111.55, Parts; 1213, Cross Oil, 230.00, Supplies; 1214, Rick's Service Center & Discount Tire, 819.80, Tires; 1215, BDF Enterprises LTD, 83.35, Filter Service; 1216, Southwest Truck Parts, 1011.96, Parts; 1217, RCB Bank, 1814.15, Lease payment; 1218, SNB NA, 1704.06, Lease payment; 1219, Deere Credit Inc, 7461.10, Lease payment; 1220, Deere Credit Inc, 1502.61, Lease payment; 1221, Blackwell Auto Parts, 63.26, Supplies; 1222, Southwest Truck Parts, 415.18, Parts; 1223, Zee Medical Inc., 116.80, Medical Supplies; 1224, Zee Medical Inc., 341.25, Medical Supplies; 1225, OK Natural Gas, 372.94, Billing; 1226, Owen Auto Supply, 437.61, Water Pump; 1227, John Deere Financial, 480.31, Parts; 1228, Welch State Bank, 2731.42, Lease payment; 1229, Caterpillar Financial Services Corp, 7025.65, Lease payment; 1230, RCB Bank, 3096.08, Lease payment; 1231, Schieber, Dee, 150.08, Travel

 

                Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 9:45 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

 

 

 

 

 

*************************************

 

 

 

 

 

 

Approved this 18th day of February, 2014.

 

 

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

***************************************