Kay County Justice Facilities Authority

Special Meeting

Monday, September 26, 2011

Kay County Detention Center

Newkirk, OK


The Trustees of the Kay County Justice Facilities Authority (JFA) met in special session at 2:30 p.m., Monday, September 26, 2011, at the Kay County Detention Center in Newkirk, OK. Notice of the special meeting was posted for public information on September 22, 2011, at the Kay County Detention Center front door and at the door of the Sheriff’s Training Room of the Detention Center in Newkirk, OK.


Chairman Bruce Robinson called the special meeting to order.  Those present were as follows: Trustees – Steve Austin; Norris Frederick; Carl Giddens; Darrel Grossardt; Everette Van Hoesen; Wes Young; Don Jones, Jail Consultant; David Cummings, JFA Attorney; Brian Hembree, Hembree & Hodgson; David Hollingsworth, River Ridge Construction; Bill & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk (see sign-in sheet).  Trustee Jim Stieber, absent.


Chairman Robinson opened discussion regarding the Dry Road Construction Project.


Commissioner and JFA Trustee Steve Austin said he had visited with Oklahoma Department of Transportation (ODOT).  Austin said according to ODOT no permit is needed to connect Dry Road into the highway.  Each Trustee was presented with specifications from ODOT and Austin discussed the specs with members.  Austin expressed concern about the parking area and having people backing out into the roadway.  Other matters Austin mentioned was the bidding process and whether or not to bid the dirt work and concrete separately. 


Items to be considered:  Engineer, surveyor, elevation and grades, curbing, reworking existing approaches, parking/lighted parking, striping, traffic control plan, moving or lowering phone line, drainage and density testing.


JFA Attorney David Cummings suggested having one contractor.  The contractor would hire needed people, such as engineer and surveyor, and the contractor would be responsible for the entire project this would be a design build project.  Cummings recommended having the county handle the bidding process since it is a county road and having the JFA execute a Memorandum of Agreement.


Motion was made by Darrel Grossardt and seconded by Wes Young approving to recommend the county put the bid packet out for the Dry Road Construction Project (1,075 feet of concrete paving), the parking area and enter into agreement with the Board of County Commissioners for the payment process.  Motion carried.


Motion was made by Darrel Grossardt and seconded by Norris Frederick to adjourn at 3:21 p.m.  Motion carried.



















Approved this 14th day of October, 2011.










                                                                        Bruce Robinson, JFA Chairman













Tammy Reese, Kay County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority