Kay County Justice Facilities Authority

Regular Meeting

Friday, September 9, 2011

Kay County Detention Center

Newkirk, OK 74647

 

The Trustees of the Kay County Justice Facility Authority (JFA) met in regular session at 2:30 p.m. Friday, September 9, 2011 in the Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on September 8, 2011 at the Kay County Detention Center front door and Sheriff’s Training Room door, in Newkirk, OK.

 

Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Carl Giddens; Wes Young; Darrel Grossardt; Everette Van Hoesen; Jody Burd, Director Kay County Detention Center (KCDC); Melissa Sprueill, KCDC Administration;  Ron Stevens, Baskin, Stevens & Freeland, P.C.; Perry Pederson, Primerica; Bill & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). Trustees Jim Stieber, Norris Frederick and Steve Austin, Absent.

 

Motion was made by Darrel Grossardt and seconded by Wes Young approving the regular meeting minutes of August 12, 2011.  Motion carried:  Giddens, aye; Grossardt, aye; Robinson, aye; Van Hoesen, abstained; Young, aye.

 

Jail Consultant Report: Jody Burd spoke in Don Jones absence mentioning Jones has been in touch with Sierra on some issues.  Burd said he is working with Jones on several matters.

 

Jail Director Report:  Jody Burd reported that the current head count is 166.  He noted monthly training including videos is being done.  Burd discussed the Department of Corrections (DOC) contract; he said there is a lot to be considered before becoming a contractor.  He said he plans to visit other jails who house DOC inmates to hear the pros and cons. 

 

Accountant Report:  Ron Stevens, Baskin, Stevens & Freeland, P.C. presented financial reports as of August 31, 2011 including the Statement of Net Assets, Statement of Activities, Funds Summary and General Ledger.  Stevens said the sales tax revenue continues to be higher than projected and reported last month amount received was $314,591.85.  He said he would like to get a finance committee together for a meeting.

 

Perry Pederson with Primerica spoke to those in attendance on how to make your money work for you.  He spoke briefly of the many challenges regarding savings.

 

Jody Burd told the JFA they could use the county six month bid for concrete pour and finish on the road and parking for Dry Road.  He said he would be more comfortable discussing this matter further with the presence of Commissioner Steve Austin.

Discussion regarding Finley & Cook’s proposal to perform audit for the Authority for the year ended June 30, 2011 was made.  JFA members talked about the increase in cost of $4,000 over the prior year and an increase of $450 for expenses due to additional revenue streams and operations.  Much concern was expressed.  However, most members felt it was too late in the year to be seeking RFP’s for the June 30, 2011 audit.

 

Wes Young suggested the authority take the advice of JFA Attorney David Cummings.  Cummings had expressed in a letter to Chairman Robinson that Finley and Cook had done a good job and the competition for this type of services is slim.  Cummings said it was a little late in the year to be talking about RFP’s for the June 30, 2011 audit however, it could be considered for the next year.

 

Motion was made by Wes Young and seconded by Everette Van Hoesen approving proposed Agreement from Finley & Cook, CPA’s, to conduct the year-end June 30, 2011 audit of the Authority with an audit fee of $12,100.00 and out of pocket expenses not to exceed $2,100.00.  Motion carried:  Giddens, nay; Grossardt, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

 

Burd explained the septic tank failure, problems, progress and work done.  He said he would seek reimbursement from Sedalco who contracted Wells Plumbing to install the tank.

 

Motion was made by Darrel Grossardt and seconded by Everette Van Hoesen approving invoice from Wells Plumbing.  Motion carried.

 

Motion was made by Everette Van Hoesen and seconded by Wes Young approving the following Requisitions submitted for payment:  David Cummings, JFA Attorney, $1,468.85 attorney & miscellaneous fees for August 2011; Don Jones, Jail Consultant $1,700 consulting fees August 1 through August 31, 2011; Baskin Stevens & Freeland $1,200.00 accounting fees for period ending August 31, 2011; Kay County Sheriff Office $3,540.87 unemployment claim on Bill Dewey; Wells Plumbing Co., Inc. $3,069.13, Invoice#25653 with paid with reservation of rights against 3rd parties written on the payment check.  Motion carried.

 

There were no unscheduled public appearances.

 

Motion was made by Everette Van Hoesen and seconded by Wes Young to adjourn at 3:13 p.m.  Motion carried.

 

 

 

 

 

 

 

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Approved this 14th day of October, 2011.

 

 

 

 

 

 

 

                                                                        ___________________________________

                                                                        Bruce Robinson, Chairman

 

 

 

 

 

 

Attest:

 

_________________________________

Tammy Reese, Kay County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

(Seal)

 

 

 

 

 

 

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