Kay County Justice Facilities Authority

Regular Meeting

Friday, July 8, 2011

Kay County Detention Center

Newkirk, OK 74647

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, July 8, 2011 in the Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on July 7, 2011, at the Kay County Detention Center front door and Sheriff’s Training Room door, in Newkirk, Oklahoma.

 

Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Steve Austin; Norris Frederick; Carl Giddens; Darrel Grossardt; Everette Van Hoesen; Wes Young; Jody Burd, Director Kay County Detention Center (KCDC); Harold Hughs, Deputy Director KCDC, Melissa Sprueill, Administrative Assistant KCDC;  Bill & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).  Trustee Jim Stieber, absent.

 

Motion was made by Wes Young and seconded by Darrel Grossardt approving the regular meeting minutes of June 10, 2011. Motion carried.

 

Don Jones was not present to give Jail Consultant Report.

 

Jail Director Report:  Jody Burd said 113 were arrested and released this week.  He mentioned a county warrant sweep was done and praised his staff for their performance.

Burd reported the daily average inmate count of 180 and said there were 161 in jail today.  He discussed the recent jail training and mentioned the jail inspector will be arriving next Thursday.  Burd said the last two weeks have been very productive and said he had the opportunity to attend Sheriff Association with Sheriff Van Hoesen.

 

Accountant Report:  Ron Stevens, Baskin Stevens & Freeland, P.C., was not in attendance due to illness but presented the JFA with the following Financial Reports as of June 30, 2011:   Statement of Net Assets, Statement of Activities for the One and the Twelve Months and General Ledger.

 

Motion was made by Darrel Grossardt and seconded by Steve Austin nominating to retain the same officers, Bruce Robinson, Chairman; Carl Giddens, Vice-Chairman; Tammy Reese, Secretary/Treasurer and Holly Cline, Assistant Secretary/Treasurer.  Motion carried.

 

Jody Burd asked for permission to extend the current inmate medical contract to June 30, 2012.  The contract will expire in December 2011, if extended the current rate will remain the same for an additional six months.

 

Motion was made by Steve Austin and seconded by Wes Young to extend the inmate medical contract through June 30, 2012, upon being reviewed and approved by JFA Attorney David Cummings.  Motion carried.

 

The authority discussed the Property/Liability Insurance quote from the Association of County Commissioners of Oklahoma (ACCO).

 

Motion was made by Darrel Grossardt and seconded by Steve Austin approving Payment Option 2, making first payment July 31, 2011, and second payment January 31, 2012, on the Intent to Participate in ACCO-SIG Property/Liability for Fiscal Year 2011-2012.  Policy term is from July 1, 2011 to June 30, 2012, total cost-$104,466.  Motion carried.

 

Motion was made by Steve Austin and seconded by Wes Young approving Resolution to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma Self-Insurance Group.  Motion carried.

 

Motion was made by Steve Austin and seconded by Darrel Grossardt approving the following Requisitions submitted for payment:  David Cummings, JFA Attorney,-$1,342.35, attorney & miscellaneous fees for June 2011; Don Jones, Jail Consultant,-$1,800.00, consulting fees 6-1-11 through 6-30-11; Baskin Stevens & Freeland-$2,187.50, accounting fees for period ending 6-30-11; Galls an Aramark Company-$3,264.21, emergency lightning for transport vehicles; Salsbury Industries-$2,145.00, lockers for detention officers; Aqua Fire Pro, LLC-$2,450.00, annual fire/sprinkler inspection.  Motion carried.

 

No unscheduled public appearances were made.

 

Motion was made by Norris Frederick and seconded by Everette Van Hoesen to adjourn at 2:48 p.m.  Motion carried.

 

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Approved this 12th day of August, 2011.

 

 

                                                                        ____________________________________

                                                                        Bruce Robinson, Chairman

 

Attest:

 

 

___________________________________

Tammy Reese, Kay County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

 

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