Kay County Justice Facilities Authority

Regular Meeting

Friday, June 10, 2011

Kay County Detention Center

Newkirk, OK 74647

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, June 10, 2011 in the Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on June 9, 2011, at the Kay County Detention Center front door and Sheriff’s Training Room door, in Newkirk, Oklahoma.

 

Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Steve Austin; Norris Frederick; Carl Giddens; Darrel Grossardt; Jim Stieber; Everette Van Hoesen; Wes Young; Don Jones, Jail Consultant; Jody Burd, Director KCDC; Harold Hughs, Deputy Director KCDC, Melissa Sprueill, Administrative Assistant; David Cummings, JFA Attorney; Ron Stevens, Baskin, Stevens & Freeland, P.C.;  Bill & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Motion was made by Darrel Grossardt and seconded by Everette Van Hoesen approving the regular meeting minutes of May 13, 2011. Motion carried.

 

Jail Consultant Report:  Don Jones said everything looks fine and he is very impressed with the operations of the jail and jail administrators.  He said he has been receiving compliments about the jail and jail administrators from outside sources, as well.

 

Jones said warranty and installation issues are still being conducted.

 

Jail Director Report:  Jody Burd reported the daily inmate count as 185; he mentioned the high count of 193 and said that number could possibly increase over the summer months.

Burd said carpet has been installed in visiting rooms to reduce sound level, jailers are receiving taser training and jail school will begin next week.  Burd commented that he and Harold Hughs will put on the school with outside assistant.

 

Accountant Report:  Ron Stevens, Baskin Stevens & Freeland, P.C., presented the JFA with the following Financial Reports as of May 31, 2011:   Statement of Net Assets, Statement of Activities and BOK Capital Funds Update.  Stevens went over accounts and answered questions.

 

Don Jones distributed Fiscal Year (FY) 2011-2012 Budget Packets to board.  Jones explained the proposed budget figures presented was based upon an average daily inmate population of 220.  Budget requests included:   Personnel salaries with an employee merit increase ($1,716,827.00); maintenance and operations containing food, medical and utilities ($689,000); ACCO Workers Compensation ($72,114.00); capital outlay expenses for repair/replacement of mechanical, security infrastructure, repair of items after the expiration of the building warrantee ($115,000); and liability coverage (have not received quote with dollar amount)

 

Discussion was made regarding employee merit increase.

 

Motion was made by Darrel Grossardt and seconded by Carl Giddens to accept the proposed budget for FY 2011-2012 with an employee merit increase of four percent on the employees’ anniversary date.  Motion carried.

 

Motion was made by Jim Stieber and seconded by Everette Van Hoesen approving ACCO’s Worker’s Compensation Intent to Participate in ACCO-SIF FY 2011-2012 using Payment Option 1-$72,114.00 and Resolution to Execute the Agreement Establishing The Association of County Commissioners of Oklahoma Self-Insured Fund (Workers’ Compensation Program).  Motion carried.

 

Motion was made by Darrel Grossardt and seconded by Wes Young to transfer $1.3 million from the Eastman National Bank county sales tax proceeds to County Sales Tax Fund Personal Services-$1,025,000.00/County Sales Tax Maintenance & Operations (M&O)-$275,000.00; and transfer $100,000.00 from Jail Cash M&O to County Sales Tax M&O for beginning operating expenses for FY 2011-2012.  Motion carried.

 

Burd told the JFA capital purchases for vehicle lighting (emergency lighting) approved several months ago at the request of the previous director has never been ordered.  He said he can purchase $800 less than what it was previously approved.

 

Burd requested having an annual service and inspection of the fire sprinkler system at a cost of $2,450.00 from Aqua Fire Systems.

 

Motion was made by Everette Van Hoesen and seconded by Darrel Grossardt approving using Aqua Fire Systems at a cost of $2,450.00 to do an annual service and inspection of the fire sprinkler system.  Motion carried.

 

Burd told JFA he would like to purchase employee lockers for the employees to have a place to properly put their belongings.  He said he looked at the lockers in the old jail and they were not salvageable. Burd quoted the cost involved to do this would be $2,145.00 from Salisbury Industries.

 

Motion was made by Wes Young and seconded by Steve Austin approving purchasing employee lockers from Salisbury Industries in the amount of $2,145.00.  Motion carried.

 

Motion was made by Darrel Grossardt and seconded by Carl Giddens approving payment for Phase I of installation and training of the Cross Match Identification System-$24,202.00.  Burd said it was ordered in September 2010 and is now installed and usable.  Motion carried.

 

Burd gave several reasons for wanting to keep the T1 line for videoconference and communication at the courthouse.  He said he spoke with Commissioner Austin and Judge Stout and both recommended keeping the T1 line.  Burd mentioned that some of the equipment is not compatible and may need upgrades.

 

Motion was made by Jim Stieber and seconded by Wes Young approving keeping the T1 line for videoconference and communication at the courthouse.  Motion carried. 

 

Motion was made by Carl Giddens and seconded by Steve Austin approving the following Requisitions submitted for payment:  David Cummings, JFA Attorney,-$1,010.11, attorney & miscellaneous fees for May 2011; Don Jones, Jail Consultant,-$1,800.00, consulting fees 5-1-11 through 5-31-11; Baskin Stevens & Freeland-$2,650.00, accounting fees for period ending 5-31-11; GT Distributors-Austin-$2,868.36 Invoice #0326178,0326408,0325879; Anderson Floor to Ceiling,-$3,060.99 Invoice #2011-1078; Empire Laser & Metal Work, -$4,253.00 Invoice #1123-F9544; Hembree & Hodgson Construction, 3rd Payment,-$17,103.60 Invoice#1513, Final Application Payment, -$8,635.10 Invoice #1514,$810.00 Change Order #2 (final payment of $8,635.10 approved subject to receiving completion certificate per Attorney David Cummings).  Motion carried.

 

No unscheduled public appearances were made.

 

Motion was made by Norris Frederick and seconded by Carl Giddens to adjourn at 3:53 p.m.  Motion carried.

 

 

 

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Approved this 8th day of July, 2011.

 

 

                                                                        ____________________________________

                                                                        Bruce Robinson, Chairman

 

Attest:

 

 

___________________________________

Tammy Reese, Kay County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

 

 

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