The Trustees of the Kay County Justice Facilities Authority
(JFA) met in regular session at
Friday, May 13, 2011 in the
Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk,
OK.Notice of the regular meeting was posted for public information on May 12, 2011, at the KayCountyDetentionCenter front door and Sheriff’s
Training Room door, in Newkirk, Oklahoma.
Chairman Bruce Robinson
called the regular meeting to order.Those present were as follows: Trustees – Steve Austin;
Norris Frederick (2:40 p.m.); Carl
Giddens; Darrel Grossardt; Jim
Stieber; Everette Van Hoesen; Wes Young;
Don Jones, Jail Consultant; Jody Burd,
Director KC DC; Harold Hughs, Deputy Director KCDC, Melissa
Sprueill, Administrative Assistant; Ron
Stevens, Baskin, Stevens & Freeland, P.C.; Judge Stout; Brian Hermanson, District
Attorney; Jim Gondles, American Correctional Association (ACA);Dale Oard, Blackwell; Bill & Claude
Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon
Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in
Motion was made by Everette Van Hoesen and seconded by Steve
Austin approving the regular meeting minutes of April 8, 2011. Motion carried.
Combined report and discussion of new jail operations to
cover the first 120 days of the new jail occupancy; Jail Consultant Report by Don
Jones; Jail Director Report by Jody Burd as follows:
Jail Consultant Don Jones
began by saying it has been approximately 164 days since moved into the new
facility.Jones said most of the big
items such as maintenance and warranty issues have been taken care of.He said the jail is very clean and he
couldn’t be more pleased with Director Jody Burd and his staff.Jones said the transport vehicles have been
used efficiently and have 8,000 miles or less.
Chairman Robinson noted how pleased he was with the great
job Jody Burd was doing.
Sheriff Van Hoesen commented he and Burd are working well
with each other and he considered them a great team.
Wes Young said he is at the
jail at least twice a week and praised Supervisor Burd and his staff for the
great job all of them are doing.
Jim Stieber commented for
three years in the newspapers only negative remarks were made regarding jail
issues, but now things are great.He
mentioned a remark made by the State Jail Inspector expressing the new jail was
a model facility. Stieber added it would be great to see a positive article in
the paper letting everyone know of the turnaround.
Darrel Grossardt said he
would like to reiterate the previous comments and added Jody Burd and Harold
Hughs are doing an excellent job with professionalism.
Darrel Grossardt and Jim
Stieber said it was the consensus of the JFA that Director
Jody Burd and his staff are doing an excellent job and asked it be noted in the
Wes Young talked about the
faith-based program.Young said it is
apparent God is at work here.He said he
had no idea the community would get so involved with this program; there are 50
volunteers, lots of donations and the basic needs are being met.Young mentioned some of the programs offered
are GED, DUI and anger management.He
said he has noticed spiritual growth through this program, all is going great
and everyone is working well together.God is at work here!
Director Burd reported the daily inmate count as 169; the
number is up around 50 inmates since moving in.He said he had nothing major to report; working on warranty and budget
Don Jones said the budget
will be submitted for review at the next JFA meeting.
Burd said he received a DOC check in the amount of $145,000
and sent a bill to DOC for $38,000.He
said that account should be totaling around $300,000.Burd noted the inmate phone calls generate
around $4,000 a month.
Burd said he has been trying some energy efficient
techniques and was able to save $800 on electricity this past month.He noted long term this will really help.
Ron Stevens, JFA Accountant,
presented the JFA with the following information ending April 30, 2011:Eastman National Bank down from previous
month due to transfer of $425,000 into personal services and maintenance and
operations; May 2011 sales tax received-$276,310.11; Incarceration
fees-$109,834.45; Net ordinary income-$90,524; Sales Tax Debt
Service-$1,426,274.34; Sales tax projections continues to be up.
Stevens and Burd discussed capital funds that are still outstanding
and answered questions regarding the matter.
Paving Dry Road:Jody Burd briefly mentioned some of the
problems (smoke alarms) they are experiencing due to the dust on the road.
Don Jones suggested using
construction funds to pay for paving Dry Road.
Discussion regarding bidding process was made.
Motion was made by Steve Austin
and seconded by Jim Stieber approving to asphalt
or concrete Dry Road from Highway 77 to west of District 2 driveway.Motion carried.
Motion was made by Austin
and seconded by Grossardt to rescind above motion.Motion carried.
Motion was made by Austin and seconded by Grossardt
approving to solicit bids for concrete or asphalt on Dry Road from Highway 77 to
west of District 2 driveway and additional parking area.Motion carried.
Steve Austin told the JFA
the Courthouse has had a T1 line through One-Net but recently there has been
router problems occurring.He said the
cost for the T1 line per year is $6,400.Austin said several of the
county officers are not using the T1 line anymore and mentioned relocating.
Judge Stout told the JFA he would like to continue the use
of the T1 line for the purpose of video/teleconference initial
arraignments.He also mentioned the
benefits of using the T1 line and who benefited.
Jody Burd said he would make contacts regarding the T1 line.
No action was taken.
Motion was made by Wes Young
and seconded by Jim Stieber approving to
extend the ABL Inmate Food Contract for an additional year beginning July 1, 2011.Burd said the inmates received 2,700
calories per day and said he was satisfied with the service.He mentioned the food was good and even some
of the employees eat the meals. Motion
Jody Burd made a request to the JFA to purchase carpet for
reception and inmate visitation area to help with noise reduction.He mentioned other options and costs involved
and felt carpeting was the best solution.Harold Hughs said they had put carpet (donated carpet) down in the
recreational room and it made a huge difference.
Motion was made by Darrel Grossardt
and seconded by Carl Giddens approving
purchasing carpet from Anderson Flooring for the reception and inmate
visitation area for noise reduction.Motion carried.
Jim Stieber went over the
original bid for the MaintenanceBuilding
and explained Change Order #2-$810 for the electrician to extend line to meter.
Many questions were asked and it was decided the board needs
more clarification regarding this change.
No action was taken.
Jones mentioned when the sales tax passed to build the new
jail the Board of County Commissioners (BOCC) had the choice to enact a use tax
as well, but the majority of the BOCC voted against the use tax.Jones said out of the 76 counties that have
the sales tax only six (6) counties do not have the use tax.He explained how the use tax worked and an
estimate of what the use tax could generate.Jones said he thought it was time to revisit this issue and said it
could be used to help pay off the debt service.He also mentioned the decline in economy and budget areas have changed
over the past few years.
Darrel Grossardt added
there is no method of forcing this tax on citizens.
Motion was made by Grossardt and seconded by Wes
Young approving to ask BOCC to consider enacting the
allowable use tax and to put the matter on BOCC agenda.Motion carried.
Motion was made by Grossardt and seconded by Austin
approving the following Requisitions submitted for payment:David Cummings,
JFA Attorney-$788.48, attorney and miscellaneous fees for April 2011; Don
Jones, Jail Consultant,-$1,800.00, consulting fees for April
1-30, 2011; Baskin Stevens & Freeland-$2,350.00, accounting fees for period
ending April 30, 2011; Lektron Lighting & Supply, Inc.-$4,795.13,
Invoice#43762; Ward’s Air Conditioning, Inc.-$3,723.00, Invoice#34150; U.S.
Cavalry-$6,839.62, Invoice#SI1469672; L A Police Gear Inc.-$3,160.00,
Invoice#1103876; Hembree & Hodgson Construction, 2nd
payment,-$30,983.85, Invoice#1506 (does not include Change Order#2).Motion carried.
James Gondles, American Correctional Association (ACA),
formerly from Ponca City, gave a
brief biography of his life and his work experiences.Gondles explained how to become ACA
accredited and the benefits.He said he
is focusing on Oklahoma’s jail
standards and initiating becoming accredited.Gondles said Oklahoma and TulsaCounty are the only counties in Oklahoma
that are accredited; if KayCounty
would become accredited it would be one of the first smaller counties.
Ron Stevens, JFA
Accountant, said in his business it is helpful and it is a benefit to be able
to verify that you are following proper procedures by being accredited.
The JFA will take into consideration.
Unscheduled Public Appearances:Sheriff Van Hoesen invited JFA to attend a
Northern Oklahoma Police Association to be held May 26, 2011.
Motion was made by Darrel Grossardt
and seconded by Wes Young to adjourn at Motion carried.
Approved this 10th day of June, 2011.
Tammy Reese, Kay CountyClerk
County of Kay,
State of Oklahoma
Secretary, Kay County Justice Facilities Authority