Kay County Justice Facilities Authority

Regular Meeting

Friday, February 11, 2011

Kay County Detention Center

Newkirk, OK 74647


The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, February 11, 2011 in the Sheriff’s Training Room of the Kay County Detention Center in Newkirk, OK.  Notice of the regular meeting was posted for public information on February 10, 2011, at the Courthouse front door and basement handicapped entrance of the Kay county Courthouse, Kay County Detention Center front door and Sheriff’s Training Room door, in Newkirk, Oklahoma.


Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Steve Austin; Carl Giddens; Darrell Grossardt; Jim Stieber; Everette Van Hoesen; Wes Young; Don Jones, Jail Consultant; David Cumminigs, JFA Attorney; Ron Stevens, Baskin, Stevens & Freeland, P.C.; Jody Burd, Director Kay County Detention Center;  Melissa Sprueill, Administrative Assistant; Steve Kelley, Kay County Undersheriff; Brian Hermanson, District Attorney;  Bill & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowan, Ponca City News; Holly Cline, Kay County Deputy Clerk/Secretary ( see sign in sheet).


Motion was made by Darrell Grossardt and seconded by Carl Giddens approving the regular meeting minutes of January 28, 2011. Motion carried.


David Cummings reviewed the proposed agreement with the Kaw Nation for housing of Indian detainees.  Cummings indicated the agreement was identical with the agreement previously entered into with the Tonkawa Tribe.


Motion was made by Everette Van Hoesen and seconded by Wes Young to accept the agreement with the Kaw Nation for housing of Indian detainees, fees, transportation, medical services, release and other matters related to such detention.  Motion carried.


Jody Burd, Director, proposed reimbursement of fuel and turnpike fees of approximately $72 for transport of prisoners to Lexington.  Grossardt inquired if a Pike Pass would be beneficial.  Burd indicated that he and Melissa Sprueill were currently checking into the requirements and cost of obtaining a Pike Pass. 


Motion was made by Everette Van Hoesen and seconded by Jim Stieber to reimburse transport officers for fuel and turnpike fees.  Motion carried.


Don Jones reported that a lot had been accomplished in the last two weeks at the detention center and he could not be more pleased and relieved at the progress.  Jones suggested that the JFA explore the option of DOC contract for housing female inmates due to there being fewer problems and they generate a fair amount of revenue. Jones then formally introduced Jody Burd, as the new director of the Kay County Detention Center.


Burd indicated current jail count was 145 and some discussion took place in regard to the length of time it took to process inmates and how it was determined by DOC where to house inmates.  Cummings reminded the board that according to contracts the detention center has the option to refuse housing if regular jail operations are compromised.


Jody Burd reported that a staff meeting took place that morning (Feb 11, 2011) and he was pleased with the outcome and had answered a lot of employee questions.  In the future, staff meetings will be held as needed.  Melissa Sprueill, Administrative Assistant has been working to get all bills current.  Burd was consulting with David Cummings about charging for overnight stays for national transports.  Burd indicated his new deputy director is Harold Hughs and that Brenda Shance would now be in charge of inmate programs, such as GED, faith based, Narcotics Anonymous, Alcoholics Anonymous and community programs.  Shance was currently working on inventory.


Grossardt inquired to status of television.  Burd confirmed that 10 of 20 TV casings are being shipped next week and quotes were currently being obtained from Dish, Direct and local cable service.


Don Jones gave recommendations for installation of TV antennae and booster.


Cummings inquired about agenda posting and it was indicated that Sprueill would be responsible for agenda items in the near future.


Board members Grossardt and Young praised the progress of current administration and commented that the weekly update is appreciated and would like to see it continue.


Motion was made by Grossardt and seconded by Young to confirm Bruce Robinson, Carl Giddens, Steve Austin and Jody Burd  as Requisitioning officers; Brenda Shance, Melissa Spruiell and Bob Ennis as Receiving Agents; and Brenda Shance, Melissa Spruiell and Bob Ennis as Inventory Clerks for the Detention Center Jail Cash and Commissary Accounts.  Motion carried.


Don Jones presented information on upgrade of visitation equipment and explained the difficulties with smooth operation during busy hours.  Software should have been included with original system and would be a one time capital expense.


Motion was made by Grossardt and seconded by Austin to accept the quote from Accurate Controls, Inc in the amount of $24,581.70 for inmate visitation scheduling software.  Motion carried.


Motion was made by Young and seconded by Grossardt approving the following requisitions submitted for payment: David Cummings, Attorney, January billing -$4,807.60; Don Jones, Jail Consultant, January  services - $2,300.00; Ron Stevens, Baskin, Stevens & Freeland, P.C., January Statement - $3,287.50; Kevin Main, transport officer, $6.00  Motion carried.


Brian Hermanson made an unscheduled public appearance.  He had scheduled a meeting with the previous administration and would be contacting current administration to set up a meeting.


Motion was made by Van Hoesen and seconded by Austin to adjourn at 3:01 p.m.  Motion carried.







Approved this 11th day of March, 2011.









                                                                        Bruce Robinson, Chairman









Tammy Reese, Kay County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority