Kay County Justice Facilities Authority

Regular Meeting

Friday, January 28, 2011

Kay County Detention Center

Newkirk, OK 74647

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, January 28, 2011, in the Sheriff’s Training Room of the Kay County Detention Center in Newkirk, OK.  Notice of the regular meeting was posted for public information on January 27, 2011, at the Courthouse front door and basement handicapped entrance of the Kay County Courthouse, Kay County Detention Center front door and Sheriff’s Training Room door, in Newkirk, Oklahoma.

 

Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows:  Trustees- Steve Austin; Norris Frederick; Carl Giddens; Darrel Grossardt;  Jim Stieber; Everette Van Hoesen; Wes Young; Don Jones, Jail Consultant; David Cummings, JFA  Attorney; Ron Stevens, Baskin Stevens & Freeland, P.C.; Brenda Shance,  Detention Center Assistant Director; Bill and Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign-in sheet). 

 

Motion was made by Everette Van Hoesen and seconded by Wes Young approving regular meeting minutes from January 14, 2011.  Motion carried.

 

Motion was made by Wes Young and seconded by Darrel Grossardt approving special meeting minutes from January 20, 2011.  Motion carried. 

 

Motion was made by Steve Austin and seconded by Darrel Grossardt to enter into Executive Session pursuant to Title 25 O.S. Section 307.B.1 for the purpose of discussing employment and hiring of a Director for the Detention Center (2:33 p.m.).  Motion carried. 

 

Motion was made by Darrel Grossardt and seconded by Steve Austin to reconvene from Executive Session back into Regular Session (3:04 p.m.).  Motion carried.

 

Chairman Bruce Robinson commented four applicants were considered for the position of Director for the Detention Center and one person is being considered.

 

Attorney David Cummings suggested the board move to make an offer of employment to Timmy J. Burd for the position of Director for the Detention Center with an annual salary of $59,000.00, benefits included, and assuming duties on February 1, 2011. 

 

Motion was made by Darrel Grossardt and seconded by Wes Young to make an offer of employment to Timmy J. Burd for the position of Director for the Detention Center with an annual salary of $59,000.00, benefits included, and assuming duties on February 1, 2011.  Motion carried:  Austin, aye; Frederick, aye; Giddens, aye; Grossardt, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Bruce Robinson said board would take a 10 minute recess (3:07 p.m.).

Robinson reconvened regular meeting from recess (3:14 p.m.). 

 

Robinson said he contacted Timmy Burd and offered him the position of Director for the Detention Center telling Burd his starting pay and report to work date.  Robinson said Burd accepted the position.

 

Steve Austin said he was contacted by Bill Dewey, former employee, regarding being reimbursed for unused vacation.  Austin said as of June 1, 2010, Dewey was eligible for two weeks of vacation leave and as of January 2011 he was eligible for two weeks of vacation totally four weeks of vacation leave.  Austin said according to County Policy when an employee leaves they are entitled to receive pay for any unused vacation leave.

 

Chairman Robinson said Dewey should receive four weeks pay for unused vacation leave.

 

Motion was made by Darrel Grossardt and seconded by Jim Stieber to reimburse the Sheriff’s account a maximum amount not to exceed $2,426.26 to cover unused vacation leave to Bill Dewey.  Motion carried.

 

Jail Consultant Report:  Don Jones said he is witnessing a lot of positive action in the jail and employees are stepping up to get things done.

 

Brenda Shance, Assistant Jail Director, reported the following:  Daily inmate count showing 136; fluctuating staff; employees returning from training by end of February; currently have 25 detention officers; visit made by jail inspector; establishing faith based program and honor dorm system (explained how it worked); discussed inmate requests.

 

Don Jones said the grievances and requests system from the inmates is important and explained.

 

Other topics and questions mentioned from board members:  Television storage holders and equipment needed; leaky skylight (under warranty).

 

Shance continued reporting communications room is set for shift change.  She said she received a compliment from paramedics saying the jail staff had the best organized situation paramedics have experienced.  Shance said there have been no recent complaints made from attorneys.

 

Don Jones said the jail reports issue, bonding and booking situations have been resolved.  He also pointed out what a good job Brenda is doing and how hard she has been working.

 

Don Jones explained reasons why the jail staffing needed increased.  He said even with increasing the staff from 25 employees to 29, because of position vacancies, JFA would still be under budget for this fiscal year.  Jones explained number of jailers needed per shift, and told where jailers would work.

 

Motion was made by Steve Austin and seconded by Jim Stieber to increase staffing level up to 29 positions.  Motion carried.

 

Don Jones discussed the need for additional transport positions.  He said these positions would also assist in booking and explained how the split shift schedule would work.  Jones said currently there are three transport positions and he would like to see it increased by one.

 

Motion was made by Darrel Grossardt and seconded by Wes Young to increase transport staffing from three positions to four.  Motion carried.

 

Jones said he prepared a letter for the board to sign expressing thanks to the Detention Center Staff.  Jones said they deserve hearing and knowing how much they have been appreciated for all their hard work and for their accomplishments involved in opening a new jail facility.

 

Motion was made by Steve Austin and seconded by Darrel Grossardt approving to sign letter acknowledging the Kay County Detention Center Staff for their many accomplishments and involvement in the opening of the new jail.  Motion carried.

 

Motion was made by Wes Young and seconded by Jim Stieber approving designating Requisitioning Officers-Bruce Robinson, Carl Giddens, Steve Austin, Timmy (Jodey) Burd; Receiving Agents/Inventory Clerks-Brenda Shance, Melissa Spruill, Bob Ennis.  Motion carried. 

 

Motion was made by Darrel Grossardt and seconded by Norris Frederick approving the following requisitions submitted for payment:  Architects in Partnership (AIP)-Invoice No. 8, Project No. 0720-$43,894.22 (final payment); Rick Scott Construction, Inc.-Invoice No. 10-688-1-$1,241.00 (for labor, materials & equipment necessary to complete the work to install polycarbonate security glass in an existing door, approved in JFA meeting 11-17-10); Bob Barker Company, Inc.-$17,555.24 (Invoice No. & amounts:  174855-$2,687.58; 174838-$6,971.55175970-$269.91; 174940-$3,995.48; 180915-$1,308.96; 180976-$739.57; 181072-$152.32; 181117-$28.00; 179755-$149.12; 181238-$1,169.70; 179754-$4.40; 181417-$78.65); Ponca City News-$14.65, legal notice for storage building.  Motion carried.

 

There were no unscheduled public appearances.

 

Motion was made by Carl Giddens and seconded by Wes Young to adjourn, 3:54 p.m.  Motion carried.

 

 

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Approved this 11th day of February, 2011.

 

 

 

 

 

 

 

                                                                        ____________________________________

                                                                        Bruce Robinson, Chairman

 

 

 

 

 

 

 

Attest:

 

 

___________________________

Tammy Reese, Kay County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

 

 

 

 

 

 

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