Kay County Justice Facilities Authority

Special Meeting

Monday, December 27, 2010

Kay County Detention Center

Newkirk, OK


The Trustees of the Kay County Justice Facilities Authority (JFA) met in special session at 2:30 p.m., Monday, December 27, 2010, at the Kay County Detention Center in Newkirk, OK. Notice of the special meeting was posted for public information on December 22, 2010, at the Courthouse front door, basement handicapped entrance of the Courthouse, Kay County Detention Center front door and at the door of the Sheriff’s Training Room of the Detention Center in Newkirk, OK.


Chairman Bruce Robinson called the special meeting to order.  Those present were as follows: Trustees – Norris Frederick; Carl Giddens; Darrel Grossardt; Gary Martin; Jim Stieber; Everette Van Hoesen; Laile Wilson;  Wes Young; David Cummings, JFA Attorney; Jeff Buechler, Kay County Detention Center (KCDC) Director; Connie Cruz, KCDC Administrative Assistant; Butch Byrd, Sedalco Construction Services; Brian Hermanson; Steve Austin, Kay County Commissioner; Bill & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk.


Motion was made by Darrel Grossardt and seconded by Norris Frederick approving regular meeting minutes of December 10, 2010.  Motion carried.


Motion was made by Gary Martin and seconded by Wes Young to remove report from Ron Stevens, Baskin, Stevens and Freeland, P.C. from Agenda.  Motion carried.


Butch Byrd, Sedalco Construction Services, mentioned the following:  Camera mount recently installed, additional recording equipment will be in week after next, suggested JFA consider a maintenance agreement with Wells and Wards, an extensive training session on emergency generator was held, issues with sensors being very sensitive and what must be done regarding this situation.


No report given by Don Jones, Jail Consultant.


Jeff Buechler, KCDC Director, discussed cable, television, wall mounting, and said a fax and data line was needed in the nurse’s station.


Buechler told JFA three angry inmates purposely caused damage to the door hinge; this incident was caught on video tape and the District Attorney’s offices plans to file additional charges on the inmates.


JFA Attorney David Cummings suggested Buechler tell authority about transferring prisoners.


Buechler said moving inmates from old jail to new facility went well and without any incidents.  He said they began the move around 4:30 a.m. and the last vehicle arrived at the new facility at 9:30 p.m.; he said they moved in segments of 12.


Commissioner Laile Wilson asked Buechler if the problem with the jail log, inaccurate numbers, and booking and bonding issues were taken care of.


Buechler said the current count of inmates was showing 123 and mentioned video arraignment was working well.


Buechler and Connie McAbee-Cruz talked with authority members regarding wanting an account setup at Lowe’s and Wal-Mart and discussed the problems they were experiencing in the process.


The topic of purchasing an additional VISA credit card with a larger dollar amount was discussed as well as the problems with the fuel man credit card (Fleetcor of Oklahoma).


David Cummings mentioned the Finley & Cook Invoice.  Cummings said he reviewed the contract and the amount owed came in less than agreed rate.  He said this audit covered services rendered through November 2010, and told JFA to pay statement and then settle up with final payment. 


Motion was made by Wes Young and seconded by Carl Giddens to pay Finley & Cook, CPA, Invoice No. PRG-200441 in the amount of $6,858.00.  Motion carried.


There were no unscheduled public appearances made.


Motion was made by Gary Martin and seconded by Carl Giddens to adjourn at 3:13 p.m.  Motion carried.










Approved this 14th day of January, 2011.







                                                                        Bruce Robinson, JFA Chairman










Tammy Reese, Kay County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority