Kay County Justice Facilities Authority

Special Meeting

Monday, November 29, 2010

Kay County Detention Center

Newkirk, OK

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in special session at 2:30 p.m., Monday, November 29, 2010, at the Kay County Detention Center in Newkirk, OK. Notice of the special meeting was posted for public information on November 23, 2010, at the Courthouse front door, basement handicapped entrance of the Courthouse, Kay County Detention Center front door and at the door of the Sheriff’s Training Room of the Detention Center in Newkirk, OK.

 

Chairman Bruce Robinson called the special meeting to order.  Those present were as follows: Trustees – Norris Frederick; Carl Giddens; Darrel Grossardt; Gary Martin; Jim Stieber; Everette Van Hoesen; Laile Wilson;  Wes Young; Don Jones, JFA Jail Consultant; David Cummings, JFA Attorney; Ron Stevens, Baskin, Stevens & Freeland P.C.; Jeff Buechler, Kay County Detention Center (KCDC) Director; Connie Cruz, KCDC Administrative Assistant; Butch Byrd, Sedalco Construction Services; Brian Hermanson; Bill & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk.

 

Motion was made by Darrel Grossardt and seconded by Wes Young approving special meeting minutes from November 17, 2010.  Motion carried.

 

Ron Stevens, Baskin, Stevens and Freeland, P.C. noted he did not have reports prepared for special meeting, but said there is $1.5 million in the two Eastman National Bank (ENB) accounts and approximately $790,329.00 in the Bank of Oklahoma (BOK) account.

 

Don Jones, Jail Consultant, told authority there were a couple of issues needing addressed, but did not mention what issues were.

 

Butch Byrd, Sedalco Construction Services, mentioned the following:  Training was being conducted in groups of six; Jeff Buechler and Brenda Shance will receive special training on restricted access items; debugging electronics systems today; draining issue will be addressed on Thursday with no cost to authority or county; Sierra is on-site.

 

Jeff Buechler, KCDC Director, reported cages for vans were received today, food service items are being taken care of, televisions will be here by Friday, working with Sedalco & Sierra regarding debugging electronics systems, cameras being installed in booking, inmate accounts are being handled by Melissa Sprueill and using the purchase order system.

 

Sheriff Van Hoesen asked Buechler where money collected for inmates was being deposited.  Buechler said money was being held in safe.  Buechler was told by JFA to keep track of funds.

 

Buechler explained the need for purchasing a refurbished scissor lift-$4,400, noting it would be used to change lights, check smoke detectors and much more.  Several questions were asked from authority members wanting to know how much it would be used, where it would be stored, rental rate costs, etc.

 

Don Jones and Ron Stevens both noted this item was originally budgeted for under furniture, fixture and equipment at $5,000.

 

Butch Byrd answered the questions regarding cost to rent and to purchase new; he said monthly rental cost is approximately $1,600 and purchasing new is around $8,000.

 

Commissioner and Authority Member Laile Wilson stated maintenance is a must and he stressed the importance of keeping the new facility maintained.  Wilson said inability to maintain was part of the problem with the old jail.

 

Motion was made by Darrel Grossardt and seconded by Carl Giddens to purchase a refurbished scissor lift from Rent-A-Lift in Smith County Texas, Model-Skyjack 3219, rechargeable battery operated joystick control box built onto the platform at a cost of $4,400.00.  Motion carried.

 

Motion was made by Wes Young and seconded by Gary Martin to approve phone installation and licensing for new office by American Telephone at a cost of $975.00 (new office was originally storage room that will be now be used as Connie McAbee-Cruz office).  Motion carried.

 

Sheriff Van Hoesen requested keeping Bill Dewey, Jail Maintenance, on staff until January 15, 2011, or until inmates are moved from old jail.  Van Hoesen said Dewey has been trained and has been working for over a year doing this job; he said we need to keep him on in case needed.

 

David Cummings, JFA Attorney, questioned the dollar amount involved.  Cummings said a new maintenance person has been hired and asked if this person could handle maintaining both the old and new jail.

 

Chairman Robinson said to his knowledge as of October 22, 2010, Bill Dewey has not worked at the old or new jail as a maintenance person.

 

Van Hoesen said Dewey has helped with moving but said he did not know the hours Dewey has worked specifically as a maintenance person.

 

Jeff Buechler noted James Shelton has been taking care of the old jail and mentioned ways Shelton and others could help out with this situation.

 

Authority Member Wes Young said he did want to see Bill Dewey terminated; he said, “I think we owe him a job.”  Young ended by saying, “I cannot give my blessing to let him go.”

 

Jail Consultant Don Jones said someone needs to be at the new building.

 

Van Hoesen said Jeff Buechler demanded Bill Dewey not be allowed at the old or the new jail.

 

Buechler said he wanted it on record that he never told Bill Dewey he could not be at the old jail.  He said for obvious reasons Dewey has been told not to be in the new jail.

 

Gary Martin said it was the JFA’s obligation to spend money wisely.

 

Motion was made by Gary Martin and seconded by Darrel Grossardt denying Van Hoesen’s request to keep Dewey on until January 15, 2011, or until inmates are moved.  Motion failed:  Frederick, nay; Giddens, aye; Grossardt, aye; Martin, aye; Robinson, aye; Stieber, nay; Van Hoesen, nay; Wilson, nay; Young, nay.

 

Don Jones said Bill Dewey, if approved, should stay on salary at least seven days after inmates are moved and building has been properly vacated.

 

David Cummings suggested wording for motion as follows:  To keep Bill Dewey on salary until January 15, 2011, or seven days after inmates are moved, whichever is later.

 

Motion was made by Everette Van Hoesen and seconded by Norris Frederick to keep Bill Dewey on salary until January 15, 2011, or seven days after inmates are moved, whichever is later.  Motion carried:  Frederick, aye; Giddens, nay; Grossardt, nay; Martin, nay; Robinson, nay; Stieber, aye; Van Hoesen, aye; Wilson, aye; Young, aye.

 

Sheriff Van Hoesen presented a “Jail Backup Billing” a billing statement in the amount of $56,862.00 for inmates that are incarcerated through October 1, 2010, to the JFA.  Sheriff explained that inmates on this billing were held in the county jail until requested to transport to the Department of Corrections.

 

David Cummings said he didn’t think a motion was needed regarding this item because it was a Sheriff’s billing not the JFA.

 

Grossardt said he thought the Sheriff wanted money upfront from JFA to pay this bill in the amount of $56,862.00.

 

Cummings asked if Sheriff wanted approval of statement or procedure.

 

Don Jones explained the process and procedure for incarcerating, transporting, and when money was collected.

 

Motion was made by Wes Young and seconded by Darrel Grossardt to Table this item regarding billing statement in the amount of $56,862.00 for inmates that are incarcerated through October 1, 2010.  Motion carried.

 

Motion was made by Darrel Grossardt and seconded by Carl Giddens to purchase an electric portable Kobalt 30-gallon air compressor 200 PSI from Lowe’s in the amount of $449.00 for facility maintenance.  Motion carried.

 

Motion was made by Everette Van Hoesen and seconded by Wes Young to Table purchasing Model XA500, 800 lb. capacity salt & sand spreader from Tulsa New Holland Tractors in the amount of $6,250.00.  Motion carried.

 

Motion was made by Darrel Grossardt to Table purchasing two pallets of ice melt (112 bags/40 lbs. each) from Lowe’s in the amount of $1,005.76.  Grossardt retracted his motion.

 

Motion was made by Carl Giddens and seconded by Jim Stieber rejecting request to purchase two pallets of ice melt (112 bags/40 lbs. each) from Lowe’s in the amount of $1,005.76.  Motion carried.

 

Motion was made by Wes Young and seconded by Darrel Grossardt approving as presented the following requisitions submitted for payment:  American Telephone, video system at Courthouse-$539.70; Riverside Autoplex, Invoice#BDA21223, Ford Van-$20,538.00; Riverside Autoplex, Invoice#BDA21224, Ford Van-$20,538.00; Rent-A-Lift, scissor lift-$4,400.00; Oklahoma Police Supply-$4,242.90; PX:Direct-$3,160.00; Shirt Supplier-$1,924.31; Galls-$2,085.00.  Motion carried.

 

There were no unscheduled public appearances made.

 

Motion was made by Gary Martin and seconded by Carl Giddens to adjourn at 3:25 p.m.  Motion carried.

 

 

 

 

 

 

 

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Approved this 10th day of December, 2010.

 

 

 

 

 

 

 

                                                                        ________________________________

                                                                        Bruce Robinson, JFA Chairman

 

 

 

 

 

Attest:

 

 

 

 

___________________________

Tammy Reese, Kay County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

 

 

 

 

 

 

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