Kay County Justice Facilities Authority

Special Meeting

Wednesday, November 17, 2010

Kay County Detention Center

Newkirk, OK

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in special session at 2:30 p.m., Wednesday, November 17, 2010, at the Kay County Detention Center in Newkirk, OK. Notice of the special meeting was posted for public information on November 15, 2010, at the Courthouse front door, basement handicapped entrance of the Courthouse, Kay County Detention Center front door and at the door of the Sheriff’s Training Room of the Detention Center in Newkirk, OK.

 

Chairman Bruce Robinson called the special meeting to order.  Those present were as follows: Trustees – Carl Giddens; Darrel Grossardt; Jim Stieber; Norris Frederick; Wes Young; Don Jones, JFA Jail Consultant; David Cummings, JFA Attorney; Steve Kelley, Kay County Undersheriff; Jeff Buechler, Kay County Detention Center (KCDC) Director; Connie Cruz, Administrative Assistant KCDC; Ron Stevens, Baskin, Stevens & Freeland P.C.; Butch Byrd, Sedalco Construction Services; Chief John Cooper, Ft. Oakland Police; Assistant Chief Tony Coleman, Ft. Oakland Police; Bill & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal, Rolf Clements, Ponca City News; Holly Cline, Deputy Kay County Clerk. Everette VanHoesen, Sheriff/Trustee; Laile Wilson, Commissioner/Trustee and Gary Martin, Trustee absent.

 

Motion was made by Wes Young and seconded by Norris Frederick approving special meeting minutes from October 22, 2010.  Motion carried.

 

Ron Stevens, Baskin, Stevens and Freeland, P.C. presented the financial reports including the Statement of Net Assets and Budget Report as of October 31, 2010.    David Cummings recommended funds in the Bank of Oklahoma account be used for remaining capital purchases.

 

Butch Byrd, Sedalco Construction Services, stated that the cameras in booking area would be operational within days.  There was some discussion concerning raising a camera in the southwest corner of B pod rather than installing a new camera.  Certificate of Substantial Completion from AIP has been issued.  Grossardt asked if certificate of completion begins the warranty period for systems and was confirmed by Byrd that various warranties begin upon the final certificate of completion.  Training for security system scheduled for week of November 29, 2010.

 

Jeff Buechler, Director KCDC, reported that the SOMS software was downloaded and being installed currently.  The T1 line has been extended to complete the video arraignment system.  Buechler reported utilizing some of the new items at the existing jail facility. Delivery of the live scan fingerprint machine scheduled for next week. 

 

Motion was made by Darrel Grossardt and seconded by Jim Stieber approving the Jail Operations Agreement.  Motion carried.

 

Jeff Buechler introduced Chief John Cooper of the Ft. Oakland Police Department/Tonkawa Tribe to the authority and requested an agreement be drafted between the authority and the Tonkawa Tribe for housing tribal inmates at the Detention Center.  Chairman Robinson designated Jeff Buechler & David Cummings to negotiate an agreement with tribal officials and draft a contract.

 

Chairman Robinson opened bids for a metal building.  Two bids were received: 

Whaling Construction of Bartlesville for $100,000; Hembree and Hodgson Construction of Ponca City for $70,781.  Don Jones recommended tabling the bids for further review.  Motion was made by Darrel Grossardt and seconded by Carl Giddens to table the bids for further review.  Motion carried.

 

Motion was made by Darrel Grossardt and seconded by Carl Giddens to approve the purchase and installation of a door with a vision panel on storeroom door for the purchase price of $1,241.00.  Motion carried.

 

Motion was made by Wes Young and seconded by Norris Frederick to approve the purchase of a rotary action filing system with three units in the amount of $8,693.44 from Advanced Filing Systems, Inc.  Motion carried.

 

Motion was made by Jim Stieber and seconded by Darrel Grossardt to approve the purchase of a body scanner for the new jail at the delivered cost of $6,265.00.  Motion carried.

 

Motion was made by Carl Giddens and seconded by Wes Young to purchase transport vehicle emergency lighting and equipment for Oklahoma Police Supply in the amount of $4,242.90.  Motion carried.

 

Motion was made by Darrel Grossardt and seconded by Wes Young to purchase three security transport cages for transport vehicles from American Aluminum Accessories in the amount of $4,592.00.  Motion carried.

 

Motion was made by Norris Frederick and seconded by Jim Stieber to purchase 24 32” televisions in the amount of $14,284.00 from Digital Warehouse, including two year service warranty, installations and 60,000 hours of service.  Motion carried with one opposing.

 

Motion was made by Darrel Grossardt and seconded by Wes Young to purchase cell security extraction equipment and one courtroom control belt from Nova-USA in the amount of $2,660.00.  Motion carried.

 

Motion was made by Wes Young and seconded by Jim Stieber to approve the purchase of riot control equipment from US Cav in the amount of $7,960.00

Motion carried.

 

Motion was made by Darrel Grossardt and seconded by Norris Frederick to purchase duty belts and accessories from Patrol Tech in the amount of $7,602.75.  Motion carried

 

Motion was made by Darrel Grossardt and seconded by Jim Stieber to approve the purchase of two electronic escort devices from Myers Enterprises, Inc. in the amount of $2,070.00.  Motion carried.

 

Motion was made by Carl Giddens and seconded by Jim Stieber to purchase protective covers for strobe horns, thermostats and smoke detectors from Grainger Industries in the amount of $3,990.97.  Motion carried.

 

Motion was made by Darrel Grossardt and seconded by Jim Stieber approving the following requisitions for payment: David Cummings – attorney and advance expenses October 2010, $1,590.90; Don Jones – consulting fees October 2010, $2,300.00; Baskin, Stevens & Freeland, P.C. – accounting fees October 2010, $3,512.50; Bank of Oklahoma – Bond Trustee fee, $1,400.00; Lam Communications, Inc. – Invoice #014404, $14,505.00; Lam Communications, Inc. – Invoice #014417, $4,791.00; Lam Communications, Inc. – Invoice #18,024.35; American Telephone – installation/labor, $89.00; American Aluminum Accessories – 3 transport cages, $4,592.00; Digital Warehouse – 24 televisions, $14,284.00; Nova-USA – security equipment, $2,660.00; US Cav – protective equipment, $7,960.00; Patrol Tech – 37 duty belts and accessories, $7,602.75; Myers Enterprises – electronic escort devices, $2,707.00; Grainger Industries – protective covers for strobe horn, smoke detectors and thermostats, $3,990.97.  Hassell and Associates was excluded, will be paid with purchase order.  Motion carried.

 

There were no unscheduled public appearances.

 

Motion was made by Jim Stieber and seconded by Norris Frederick to adjourn at 3:57 p.m.  Motion carried.

 

 

 

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Approved this 29th day of November, 2010.

 

 

 

 

 

 

 

 

 

                                                                        ________________________________

                                                                        Bruce Robinson, JFA Chairman

 

 

 

 

 

 

 

Attest:

 

 

 

 

___________________________

Tammy Reese, Kay County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

 

 

 

 

 

 

 

 

 

 

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