Kay County Justice Facilities Authority

Friday, March 12, 2010

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, March 12, 2010, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the regular meeting was posted for public information on March 11, 2010, at the Courthouse front door, Commissioner Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Vice-Chairman Carl Giddens called the regular meeting to order.  Those present were as follows: Trustees – Norris Frederick; Carl Giddens; Gary Martin; Jim Stieber; Laile Wilson, Kay County Commissioner; Wes Young; Kay County Sheriff Everette Van Hoesen; Steve Kelley, Kay County Undersheriff; David Cummings, JFA Attorney; Ron Stevens, Baskin, Stevens & Freeland, PC; Butch Byrd, Sedalco Construction Services; Matt Groves, Architects in Partnership (AIP); Josh Newton, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Bill and Claude Williams, Taxpayers for Transparency; Rolf Clements, Ponca City News; Tammy Reese Kay County Clerk/Secretary.  Members absent were: Chairman Bruce Robinson and Darrel Grossardt (see sign-in sheet).


Motion was made by Wes Young and seconded by Everette Van Hoesen approving regular meeting minutes of February 12, 2010.  Motion carried. 


Paul Bettis, Oklahoma Baptist General Convention:  Wes Young introduced Mr. Bettis to those in attendance.  Bettis explained the purpose of the ministry and how it would be used to serve the inmates.  He said seven (7) counties in Oklahoma are using this ministering program and 3,000 salvation decisions are made yearly.  Bettis told the group that non-denominational volunteers would be needed; he said Bibles and materials would be provided at no charge.  Bettis said the intention is, of course, to see lives changed.


The Board answered yes to a question on whether or not a non-Christian religious group would be allowed the same opportunity.


Other discussion regarding this topic was the area or room this ministry would take place.


Van Hoesen said on Sunday afternoons different churches come and speak to prisoners but guests are not allowed to go back to the pod because of security matters.


Ron Stevens, Baskin Stevens & Freeland, PC, presented the trustees with a Cash Activity Report for the month ending February 28, 2010, and a Draft Budget Report for the year ending June 30, 2010. 


Attorney David Cummings said he received a proposal from auditors Finley and Cook for the upcoming June 30, 2010 audit.

Existing jail facility:  Sheriff Van Hoesen reported daily inmate count from the previous Monday showed 152; five (5)-six (6) bonded; 10 to be transported to Department of Corrections.


Report regarding site plans, design construction, utilities, costs and utilization of new jail facility:  Matt Groves, AIP, said he was pleased with the progress on the construction.


Wes Young mentioned Don Garrison, State of Oklahoma Health Department Jail Inspector, will be retiring in the near future.


Report from committee regarding the Court Rooms in the new facility:  Wes Young, Chairman, said a request for proposal is in progress and decisions will need to be made. Twenty phones are needed for the jail and 20 for the Sheriff’s office; no decision regarding inmate phones at this time.


Request for new jail telephone equipment provider:  Sheriff Van Hoesen said he has only received two (2) contacts:  Securus Technologies and PCI.


Proposal for new jail inmate telephone service provider:  No determination at this time.


Construction Progress Report from Sedalco Construction Services:  Butch Byrd, Project Manager, Sedalco, reported work is going well.  Bryd spoke briefly on the work done in Area A, tile, landscaping, and said moisture tests have been run on floors and waiting for the test results.  Bryd said completion date could possibly be the end of June or the first of July, 2010. 


David Cummings explained the purpose of the Bill of Sale Agreement with Newkirk Municipal Authority for conveyance and payment for replacement transformer.  He answered questions and concerns from the authority. 


Motion was made by Norris Frederick and seconded by Everette Van Hoesen to accept the Bill of Sale Agreement.  Motion carried.


New Jail Administrator:  Jim Stieber reported 12 applications have been received.  He said they will start interviewing in two weeks.  The committee consists of:  Jim Stieber; Darrel Grossardt; Gary Martin; Wes Young; Grossardt will Chair this committee.


Sheriff Van Hoesen recommended giving one of his jailers who has been employed six months a $100 monthly raise.


Motion was made by Jim Stieber and seconded by Norris Frederick to raise one jailer’s salary $100 per month.  Motion carried. 


Motion was made by Gary Martin and seconded by Wes Young approving the following Requisitions submitted for payment:  David Cummings, Attorney fees and advance expenses for February, 2010, in the amount of $3,197.14; Don Jones, Consulting fees for February 2010-$2,300.00; Baskin Stevens & Freeland, P.C., accounting fees for February 2010, in the amount of $2,013.00; Sedalco Construction Services, fees and expenses, Application No. 10, Project No. 0720, in the amount of $844,639.47; City of Newkirk-$2,453.74, utility bill for electric and power adjustment.  Motion carried.


Unscheduled public appearances:  John Williamson, Newkirk, expressed his concern to the JFA regarding who will operate the new jail.


Motion was made by Everette Van Hoesen and seconded by Norris Frederick to adjourn at 3:24 p.m.  Motion carried.










Approved this 9th day of April, 2010.






                                                                             Bruce Robinson, Chairman








Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority