Kay County Justice Facilities Authority

Friday, December 11, 2009

Newkirk, Oklahoma

 

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, December 11, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the regular meeting was posted for public information on December, 2009, at the Courthouse front door, Commissioner Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Bruce Robinson called the regular meeting to order. Those present were as follows: Trustees Norris Frederick (2:35 p.m.); Carl Giddens (2:35 p.m.); Darrel Grossardt; Jim Stieber; Laile Wilson, Kay County Commissioner; Wes Young; Kay County Sheriff Everette Van Hoesen (2:35 p.m.); Steve Kelley, Kay County Undersheriff; David Cummings, JFA Attorney; Butch Byrd, Sedalco Construction Services; Ron Stevens, Baskin, Stevens & Freeland, PC; Matt Groves, Architects in Partnership (AIP); Scott Cloud, Newkirk Herald Journal; Bill and Claude Williams, Taxpayers for Transparency; Tammy Reese Kay County Clerk/Secretary (see sign-in sheet).

 

Motion was made by Darrel Grossardt and seconded by Wes Young approving regular meeting minutes of November 13, 2009. Motion carried.

 

Ron Stevens, Baskin Stevens & Freeland, PC, presented the trustees with a Cash Activity Report for the month ending November 30, 2009, and a Draft Budget Report for the year ending June 30, 2010. Stevens discussed Revenue and Operating matters as well.

 

Existing jail facility: Matt Groves, AIP, talked about what was discussed in the signage/plaque committee meeting held before JFA meeting. Groves mentioned the permit status from Department of Environmental Quality (DEQ) for the ground pumps and said modifications will be sent in two days.

 

Chairman Robinson read a Jail Data Report prepared by Jail Consultant Don Jones to the audience. The report mentioned jail size, number of beds, staffing, expenses, etc.

 

Construction Progress Report from Sedalco Construction Services: Butch Byrd, Project Manager, Sedalco, said ninety percent of the ceiling work is complete in Areas A and B, paving on the east side of the jail is complete and looking at the end of June for the completion date.

 

The address of the new site was mentioned and Byrd said construction crews are using 1065 West Dry Road, but JFA members thought the address would be 1000 West Dry Road.

 

 

JFA Attorney David Cummings briefly mentioned Resolution dated March 2009 regarding utility services from the City of Newkirk and annexation of property.

 

Cummings discussed in detail the Water Line Construction Funding Agreement noting the JFA agreed to pay up to $135,000.00 toward construction of a water line to the jail property and the City paying the balance, at the time, the anticipated cost was $260,000.00.

 

Cummings said the contract states the JFA would be responsible for 51.92% of the total water line extension expense saving $10,000-$15,000 of obligated commitment. He noted the City of Newkirk has paid all costs involved and the JFA has reimbursed the City in the amount of $72,937.88.

 

Cummings said the estimated completion of this project is next week.

 

The Lift Station was the next item Cummings mentioned noting the JFA would reimburse the City in the amount of $11,935.00 for engineering services to design the sewer lift station.

 

The board discussed this topic in depth and several questions were asked.

 

Motion was made by Carl Giddens and seconded by Jim Stieber to pay reimbursement to the City of Newkirk in the amount of $11,935.00 for engineering services in designing the sewer lift station. Motion carried.

 

Motion was made by Carl Giddens and seconded by Darrel Grossardt giving Chairman Bruce Robinson the authority to sign Water Line Construction Funding Agreement Contract, Resolutions and Provisions and authority to negotiate and agree to any amendments to the draft of the contract as he deems necessary to consummate the transaction. Motion carried.

 

Motion was made by Darrel Grossardt and seconded by Wes Young approving the following Requisitions submitted for payment: David Cummings, Attorney fees and advance expenses for November, 2009, in the amount of $1,509.50; Don Jones, Consulting fees for November 2009-$2,300.00; Baskin Stevens & Freeland, P.C., accounting fees for November 2009, total amount of $1,045.00; Sedalco Construction Services, fees and expenses, Application No. 8, Project No. 0720, in the amount of $1,393,043.21; City of Newkirk-$1,303.90, utility bill for electric and power adjustment; City of Newkirk-$72,937.88, reimbursement water line construction expenses. Motion carried.

 

There were no unscheduled public appearances.

 

Motion was made by Carl Giddens and seconded by Everette Van Hoesen to adjourn at 3:40 p.m. Motion carried.

 

 

 

 

 

 

 

 

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Approved this 8th day of January, 2010.

 

 

 

 

 

_________________________________

Bruce Robinson, Chairman

 

 

 

 

 

Attest:

 

 

________________________________________

Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

 

 

 

 

 

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