Kay County Justice Facilities Authority

Friday, April 17, 2009

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Friday, April 17, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the regular meeting was posted for public information on April 16, 2009, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows: Vice-Chairman Carl Giddens; Trustees –Darrel Grossardt; Norris Frederick; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Don Jones, Jail Consultant; David Cummings, JFA Attorney; Tommy Hayes, Sedalco; Bill and Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Steve Kelly, Undersheriff; Patsy Leyva, Deputy Kay County Clerk/Secretary (see sign-in sheet).  Member Jim Stieber was absent.


Motion was made by Darrel Grossardt and seconded by Wes Young approving regular meeting minutes of April 3, 2009.  Motion carried.


Lengthy discussion regarding existing jail reimbursement proposal for wages and medical care and also possibility regarding the board assuming the monthly costs of the jail food and inmate medical contract costs.  Van Hoesen spoke to Board regarding Sheriff’s shortage of funds, stating that he will probably not be able to make June’s payroll because of his past usage of funds to pay overtime and would have to layoff personnel.  Laile Wilson advised board that it was the Commissioners responsibility to see that the jail is kept open and that there was a 7% reserve in the budget.  Robinson, Frederick, Giddens and Grossardt all voiced opinions to the Sheriff that if there were county funds in reserve, then those funds will have to be used to make up for his shortfall.  David Cummings suggested waiting for the accountant’s budget report before board gives a definite answer.  No action taken on either item.


Don Jones advised that additional furnishings for the new facility would be purchased from the State of Oklahoma because of the significant savings.  Jones can get list of additional equipment as needed.  This equipment will have to be bid.


Tommy Hayes, Sedalco advised that equipment was on site to begin ground breaking, and that dirt testing is currently being made.  Plumbing will begin mid May and foundations the 1st of June.  Currently running on generators and will possibly bring in a tanker for water supply.


After discussion on approval of contractors for miscellaneous construction related laboratory services Motion was made by Giddens and seconded by Young to amend GNP by change order which authorizes Sedalco to assume responsibility for the lab work and that we also authorize APEX GEO Science the approved bidder on the project.  Motion carried.


Attorney David Cummings gave report on status of litigation with Kay Electric and the City of Newkirk, stating that the court cannot tell a city not to pass an ordinance. Judge Leslie Page has vacated the restraining order.  Lawsuit has no standing until annexation occurs.  Subject matter of the suit is stagnant at this time.  Robinson stated that a lawsuit at this time would be disastrous and jeopardizes jail progress.  


Motion was made by Giddens and seconded by Young to pay the following requisitions submitted for payment:  Architects in Partnership Invoice No. 4 for Bidding Phase, State Fire; Marshal Review, Printing, Postage/FedEx, Long Distance & Mileage-$87,232.51;   David Cummings, Attorney fees and advance expenses for March 2009-$3,487.72; Don Jones, Consulting fees for April 2009-$2,300.00.  Motion carried.


There were no unscheduled public appearances.


There being no other business, meeting was adjourned (3:37 p.m.)






Approved this 15th day of May, 2009.





                                                                             Bruce Robinson, Chairman







Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority


(This meeting was audio recorded and the recording is available for public inspection)