Kay County Justice Facilities Authority

Friday, March 6, 2009

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Friday, March 6, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the regular meeting was posted for public information on March 5, 2009, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Trustees –Norris Frederick; Darrel Grossardt; Everette Van Hoesen, Kay County Sheriff (arrived after roll call 2:31 p.m.); Laile Wilson, Kay County Commissioner; Wes Young; Don Jones, Jail Consultant; Corporation; Bill and Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Rolf Clements, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign-in sheet).  Vice-Chairman Carl Giddens and Member Jim Stieber, absent.


Motion was made by Darrel Grossardt and seconded by Wes Young approving regular meeting minutes of February 20, 2009.  Motion carried.


Jail Consultant Don Jones said a bid opening meeting was held and bids were opened for the construction of the new jail facility.  Jones said bids were reviewed and would be compiled and presented at a later date.


Jones answered questions from JFA Members regarding the bid opening.


There was no report made from Architect Liaison Committee.


Jail Report Status:  Sheriff Van Hoesen reported regarding the following:  Department of Corrections (DOC) inmates were taken to Lexington; outside windows on jail need replaced; 113 daily inmate count; jail staff caught someone trying to smuggle a hack saw blade and someone trying to smuggle marijuana in collar.


Changes to the new Resolution discussed were:  JFA asked for 60 pounds water pressure-City of Newkirk could only guarantee 44-52 pounds of pressure.  Architect Stan Lewis thought 44-52 pounds would be sufficient.  Newkirk can produce 500 gallons per minute on water volume.


Robinson said the City of Newkirk will need to provide a pressure pump that only comes into effect during a fire; the cost is estimated at $40,000.


Newkirk will provide the sewer connection for the lift station but JFA will provide the sewer lift station.


Newkirk will offer a discount on the electric rate; the discount will be implemented on a sliding scale from 25 percent to 5 percent over a six year period.


Robinson said the City has guaranteed water and electricity to the site during the construction phase.


Motion was made by Van Hoesen and seconded by Grossardt to rescind previous Resolution adopted February 20, 2009, for petitioning the City of Newkirk for annexation of the Trust’s property into the city limits of the City of Newkirk, subject to conditions as set forth in the petition relating to the delivery and sale of utilities; and adopt revocation of similar Resolution.   Motion carried.


Attorney David Cummings said he has gathered names from Bond Attorney’s regarding accountant services provider.  He has contacted five (5) different companies, three (3) will give proposals.


Motion was made by Grossardt and seconded by Young approving the following requisitions submitted for payment:  Sedalco Construction Services, Inv. #08370-002 for February 2009 Preconstruction Services in the amount of $7,000.00; David Cummings, Attorney fees and advance expenses February 10-25, 2009, in the amount of $1,017.28.  Motion carried.


There were no unscheduled public appearances.


There being no other business, motion was made by Van Hoesen and seconded by Young to adjourn (3:00 p.m.).




Approved this 20th day of March, 2009.




                                                                             Bruce Robinson, Chairman






Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority


(This meeting was audio recorded and the recording is available for public inspection)