Kay County Justice Facilities Authority

Friday, June 9, 2017

Kay County Detention Center

Newkirk, OK 74647

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in a regular session at 2:30 p.m., Friday, June 9, 2017, in the Sheriff’s training room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on June 8, 2017 at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.

Chairman Wes Young called the meeting to order.  Those present were as follows: Trustees-; Steve Kelley; Bruce Robinson;  Jason Shanks; Jim Stieber; Don Jones, KCDC Director; David Cummings, JFA Attorney; Harold Hughs, KCDC Deputy Director; Kay Hughs, KCDC Administrative Assistant; Brian Hermanson, District Attorney (DA); Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.   Absent: Trustee- Jimmy Greenhagen.  (See sign in sheet)

Wes Young gave the opening prayer.

Motion was made by Steve Kelley and seconded by Jason Shanks approving the minutes of May 12, 2017.  Motion carried:  Kelley, aye; LeFebvre, abstained; Robinson, aye; Shanks, aye; Stieber, aye; Young, aye.

Jail Director Report:  KCDCD Don Jones presented several reports.  He reported a comparison report for 2016 and 2017 for the month of May as arrested and released 411/419, daily average 243/329, minimum amount of inmates 211/304, maximum amount of inmates 279/351 and a 24 hour period high for the month of May 292/370.  Current Inmate Population Statistics-housing 314 inmates, 263 males/51 females, 237 of inmates have been incarcerated with this facility previously, 91 inmates have been sentenced either to county time or time with the DOC, 32 inmates are being housed for Bridgeway or BIA, 80 inmates on medication regularly, four (4) inmates have been either diagnosed with or have been determined to be mentally ill, 26 inmates are classified as sex offenders, 18 inmates are on restricted diets, average age of male inmates is 34.58/females 32.63, oldest inmate is 66/youngest is 18, one (1) has ice holds, five (5) inmates on Writs and five (5) are on purge fees.  Official count-334 (281 males/53 females) as the current head count, Sentenced County-16, Drug Sanctions-2, Court Writ-5, Holding Purge Fee-7; Sentenced Department of Corrections-76, BIA Contract-38, Bridgeway Contract-1; Intake Release Weekend-64 – Week-135 – Month-84, Serve Weekend/Sanctions-6; Count 2016 compared to 2017, Current 267/334; ADP/Month 261/372; High Year-to-Date 279/372; Intake/Release 90/84.

Inmate Commissary Account information for May 2017:  Commissary Sales-$7,432.91, Profits-$7,769.76, Snack grabber sales-$1,976.00, Calling card sales-$5,260.00, Medical deductions-$412.00, Medication deductions-$143.22, Jail damage deductions-$.43, Bank adjustment-$963.10, KCDC Inmate Trust Fund 2-$34,299.16, KDCD Commissary Commission Account 2-$16,925.67.  Total Revenue for May 2017, $110,733.98 was listed on the Revenue Report. Jones talked about the monthly inmate medical usage report noting number of sick calls, doctor and nurse examinations, mental health, intake reviews, pregnancies; he noted the suicide watch number was up this month and the report showed numbers on different outside care emergency visits, etc.  He said the court services/transport mileage for year-to-date is 880 miles.  Jones talked about the population statistics/head count and thanked the District Attorney and Judges for getting inmates in/out as it helps keep the jail count down.  He told most are drug related.

Executive Session to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee:  DA Hermanson spoke up and told the board he did not think the item was written specific enough to enter into Executive Session.  Jim Stieber said there was nothing particular to discuss.  DA Hermanson then discussion would need to be in open session and stated this item is too broad.

No action was taken to enter into Executive Session/re-enter into regular session.

Jones presented his FY 2017-2018 Personnel/Maintenance & Operations Budget.  He mentioned the personnel budget he presented and Shanks asked what the personnel budget was last fiscal year and Jones told him.  Shanks asked what the difference was for this FY and Jones said he has added 10 more employees.  Jones told how several things have changed over the course of the years.  DA Hermanson discussed the court costs and Hughs told the process involved in receiving the incarceration fees.  Shanks said he was not comfortable passing the budget using the expected revenue fees for FY18.  Many questions arose and discussion was made regarding alternative ways to add capacity, crime rate prevention, making Judges aware of the intake volume, etc.  Shanks said there needs to be spending cuts made.  Jones asked where he would like the cuts made and what kind of jail do you want me to operate.  He went into detail about the savings to the budget on new retirement benefits and told the jail currently has zero deficiencies and the jail is ACA certified.  Jones said this facility is a 24/7 functioning facility and he wanted to insure that the employees working here are kept safe.  He told this jail runs on $26 a day and if you paid to house inmates elsewhere it would cost $40-$46 a day per inmate.  Shanks stated the Payne County jail budget is $2.7 million with 250-300 inmates.  Jones said Payne County pays the benefits on jail employees and pays the utilities; he told he currently helps the county with juvenile detention transports.  Jones said the OSBI statistics report Kay County being 5th highest in crime rate in the state.  DA Hermanson said if we could get rid of the drug troubles it would solve many problems.  Jones stated he would not cut detention officers and put them in that kind of risks.  Shanks asked if the increase in staff was due to more DOC/BIA inmates.  Kelley said even if we didn’t house the inmates here we would still be responsible to house them elsewhere.  Jones stated he understands the frustration and asked what you would like me to do.  He said he is forced to do certain things by statute.

Motion was made by Jim Stieber and seconded by Bruce Robinson approving $3,582,793 adjusted FY 2018 budget, with recommendation by Lowell LeFebvre, to revisit this matter in 90-120 days because of retirement issues, etc.  Motion carried:  Kelley, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Young, aye.

 

Motion was made by Jason Shanks and seconded by Steve Kelley approving the FY 2017-2018 contract extension for inmate medical services at a 1% monthly rate increase for medical services provided by Turn Key Health.   Motion carried:  Kelley, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Young, aye.

Motion was made by Jason Shanks and seconded by Steve Kelley approving the FY 2017-2018 contract renewal for City Telecoin Company (contract reviewed and approved by Attorney David Cummings).  Motion carried:  Kelley, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Young, aye.

Motion was made by Jason Shanks and seconded by Jim Stieber approving the Resolution to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma and Intent to Participate in ACCO-SIF (Worker’s Compensation) Payment Option 1-$70,513.00.  Motion carried:  Kelley, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Young, aye.

Motion was made by Steve Kelley and seconded by Bruce Robinson approving the Blanket Purchase Orders for the month of July 2017 in the amount of $89,166.95.  Motion carried:  Kelley, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Young, aye.

Motion was made by Steve Kelley and seconded by Jason Shanks approving to transfer from County Sales Tax (ENB Account#4183)-$630,000 to Kay County Detention Center Personal Services.  Motion carried:  Kelley, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Young, aye.

Motion was made by Jason Shanks and seconded by Jim Stieber approving to transfer from County Sales Tax (ENB Account#4183)-$50,000 to Kay County Detention Center Maintenance & Operations.  Motion carried:  Kelley, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Young, aye.

There were no unscheduled public appearances made.

Motion was made by Steve Kelley and seconded by Jason Shanks to adjourn (5:10 p.m.).

Motion carried:  Kelley, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Young, aye.

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Approved this 14th day of July, 2017.

                                                          ____________________________________

                                                          Wes Young, Chairman

Attest:

_________________________________________

Tammy Reese, Secretary/Kay County Clerk

County of Kay, State of Oklahoma

Kay County, Justice Facilities Authority

(Seal)

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