Kay County Justice Facilities Authority
Friday, March 10, 2017
Kay County Detention Center
Newkirk, OK 74647
The Trustees of the Kay County Justice Facilities Authority (JFA) met in a regular session at 2:30 p.m., Friday, March 10, 2017, in the Sheriff’s training room of the Kay County Detention Center (KCDC) in Newkirk, OK. Notice of the regular meeting was posted for public information on March 9th, 2017 at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.
Chairman Wes Young call the meeting to order. Those present were as follows: Trustees- Steve Kelley; Lowell LeFebvre; Bruce Robinson; Jason Shanks; Jim Stieber; Don Jones, KCDC Director; Kay Hughs, KCDC Administrative Assistant; David Cummings, JFA Attorney; Claude Williams, Taxpayers for Transparency; Holly Cline, Secretary/Kay County Deputy Clerk. Absent: Trustee – Jimmy Greenhagen. (See sign in sheet)
Bruce Robinson led the opening prayer.
Motion was made by Robinson and seconded by Kelley to approve the minutes of the February 10, 2017 meeting. Motion carried. Kelley, aye; LeFebvre, aye; Robinson, aye; Shanks, abstained; Stieber, abstained; Young, aye.
Motion was made by Kelley and seconded by Stieber to approve the transfer of funds to complete the remainder of FY 2016-2017 budget in the amount of $385,000. Motion carried. Kelley, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Young, aye.
David Cummings opened discussion on engagement with Baskin, Hadley & Associates for accounting and payroll services by commenting the proposal for a modest price. (Proposal attached).
Jones discussed title that states trust authorities operated separately from the county. Cummings indicated he would like to review the plan until next month’s meeting and also do further research on insurance and retirement options. Jones and Cummings would like to speak with County Clerk Reese about the process. Jones also indicated the Detention Center would have to obtain an FEI number and also a number for the state of Oklahoma.
No action was taken on the engagement with Basin, Hadley and Associates for accounting and payroll services.
Motion was made by Shanks and seconded by Stieber to approve payment of the BOK Annual Bond Trustee Fee, $1,400.00 Invoice#5096626. Motion carried. Kelley, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Young, aye.
Jail Director Report: KCDC Director Jones presented several reports (reports attached). He noted the facility is currently housing 324 inmates which includes 64 DOC inmates. There are 277 males and 47 females; 264 having been incarcerated previously; 20 inmates are being housed for Bridgeway or BIA; 62 inmates are currently on medication and 4 have been determined to be mentally ill; 26 persons classified as sex offenders and 22 on restricted diets. Average age of male inmates is 34.68 and female inmates is 31.47. The oldest inmate is 79 and the youngest is 18. The jail is currently housing 8 inmates on writs.
Jones reviewed the commissary report for the month and YTD and reviewed the breakdown of Inmate Medical Usage report.
Revenue and Sales Tax Disbursement reports were reviewed for the month. Sales tax collections were the lowest since July 2010. Jones reviewed a breakdown of sales tax figures collected in cities throughout the county.
Reports were reviewed for transport, Use of Force, Comp and Holiday Time, and Intake and Release.
Stieber asked how juveniles effected the numbers. Jones noted that juvenile stats were down, but Sheriff’s office were still transporting a large number of juveniles for housing and court appearances. Sheriff Kelley explained the juvenile offender procedures and some discussion was held about revisiting juvenile facility in the future if a sales tax increase should occur.
There were no unscheduled public appearances.
Motion was made by Kelley and seconded by Shanks to adjourn at 3:36 p.m. Motion was carried. Kelley, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Young, aye
Approved this 21st day of April, 2017.
Wes Young, Chairman
Tammy Reese, Kay County Clerk, Secretary
County of Kay, State of Oklahoma
Kay County, Justice Facilities Authority