Kay County Justice Facilities Authority

Friday, August 12, 2016

Kay County Detention Center

Newkirk, OK  74647

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in a regular session at 2:30 p.m., Friday, August 12, 2016, in the Sheriff’s training room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on August 11, 2016 at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.

Chairman Wes Young called the meeting to order.  Those present were as follows: Trustees – Jimmy Greenhagen: Lowell LeFebvre; Jason Shanks; Jim Stieber; Everette Van Hoesen; Wes Young; Don Jones, KCDC Director; David Cummings, JFA Attorney; Kay Hughs, KCDC; Claude Williams, Taxpayers for Transparency; Holly Cline, Deputy County Clerk/Secretary.  Absent: Trustee: Bruce Robinson (see sign in sheet).

Wes Young fave the opening prayer.

Motion was made by Shanks and seconded by Van Hoesen to approve the meeting minutes of May 13, 2016.  Motion carried: Greenhagen, abstain; LeFebvre, abstain; Shanks, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

Approval of minutes from the June 10, 2016 was tabled until the 4 members present at that meeting are all in attendance to provide a quorum.

Motion was made by Van Hoesen and seconded by Stieber to approve the meeting minutes from July 8, 2016.  Motion carried.  Greenhagen, aye; LeFebvre, aye; Shanks, abstain; Stieber, aye; Van Hoesen, aye; Young, aye.

Jail Director Report:  Don Jones reported that the current inmate population was 280.  He reviewed current inmate population statistics and account information for the month of August.  Jones noted that six females were picked up by DOC on 8/11/2016.  There are currently 67 inmates on medication, 2 mental health cases and 15 with restricted diets.  The jail is currently housing approximately 55 DOC inmates.  Jones noted that the average daily population is 293 with a high of 323 on the August 5, 2016.  205 inmates were seen by the medical staff in the month of July.

Jones noted that the sales tax collection for the month of June was $309,467.00 and reviewed current bank statements and revenue reports with the board. (See attached reports)

Maintenance issues for the month included a hot water booster that was being repaired and a water softener being installed to help prolong the life of the dishwasher.  Insurance will cover the cost of roof repairs.  A/C unit is being priced for replacement.  Price of unit should be approximately $2000. 

Jones noted that the policy and procedure manual was being reviewed as well as the weapons and transportation manuals.

GED classes will begin in September with 8 workstations purchased from commissary profits.

Sprinkler system will be undergoing upgrades so that system will be in compliance with current requirements.

Motion was made by Van Hoesen and seconded by Shanks to approve the contract with Citi

Tele Coin Communications for FY 16/17 as presented.  Motion carried.  Greenhagen, aye; Lefebvre, aye; Shanks, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

David Cummings reviewed contract and read statement from Finley & Cook.  Cummings recommended accepting the contract.  Board discussed auditor’s responsibilities and possibility of employing other firms. Cummings noted that Kay Hughs took over as administrative assistant on January 9, 2016 and recommended RFP for auditors for next year.  Lefebvre questioned putting confidence in the same auditing firm due to the circumstances that fraud was brought to light.

 

Motion was made by Van Hoesen and seconded by Stieber to approve the contract with Finley & Cook, CPA’s for the annual audit for FY 15/16.  Motion carried.  Greenhagen, aye; LeFebvre, aye; Shanks, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Motion was made by Shanks and seconded by Stieber to retain Young as Chairman for the KCJFA Board.

Motion carried.  Greenhagen, aye; LeFebvre, aye; Shanks, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Motion was made by Stieber and seconded by Shanks to retain Robinson as the Vice-Chairman for the KCJFA Board.  Motion carried.  Greenhagen, aye; LeFebvre, aye; Shanks, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

There were not any unscheduled public appearances.

 

Motion was made to adjourn (3:19 p.m.) by Van Hoesen and seconded by Shanks.  Motion carried.  Greenhagen, aye; LeFebvre, aye; Shanks, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

_______________________________________________________

 

 

 

Approved this 9th day of September, 2016.

                                                                                                                _______________________________________

                                                                                                                Wes Young, Chairman

 

Attest:

____________________________________________

Tammy Reese, Kay County Clerk, Secretary

County of Kay, State of Oklahoma

Kay County, Justice Facilities Authority

(Seal)