Kay County Justice Facilities Authority

Friday, July 8, 2016

Kay County Detention Center

Newkirk, OK 74647




The Trustees of the Kay County Justice Facilities Authority (JFA) met in a regular session at 2:30 p.m., Friday, July 8, 2016, in the Sheriff’s training room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on July 7, 2016 at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.


Chairman Wes Young called the meeting to order.  Those present were as follows: Trustees – Jimmy Greenhagen; Lowell LeFebvre; Jim Stieber; Everette Van Hoesen; Don Jones, Director KCDC; Harold and Kay Hughs, KCDC;  Claude Williams, Taxpayers for Transparency; Tammy Reese, County Clerk/Secretary.  Absent: Trustees – Bruce Robinson; Jason Shanks (See sign in sheet).


Wes Young gave the opening prayer.


No action was taken on minutes of May 13 and minutes of June 10, 2016.


Motion was made by Stieber and seconded by Van Hoesen approving the Property and Liability Coverage, Insurance Quotes for KCJFA from ACCO, FY2017, and choosing Payment Option 1 with payment due in full by July 31, 2016.    Jones explained the cost may have slightly gone up due to the house and three acres.  Motion carried:  Greenhagen, aye; LeFebvre, aye; Stieber, aye; Van Hoesen, aye; Young, aye.


Jail Director Report:  Don Jones noted he got another quote on Workers Compensation and stated ACCO had the best price.

Jones presented a Comparison 2015 and 2016 Report for the month of June.  He presented a report noting 287 as the current head count, 72 arrested and released over the weekend and 143 for the week, arrested and released from July 1, 2016-72, daily average of 278, minimum amount of inmates-274, maximum amount of inmates-281, high for 24 hour period for July 5, 2016-294, nine (9) inmates sentenced to county time, 48 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones noted the DOC backlog is 131.  The report showed seven (7) weekenders and sanctions, 47 paid contracts with BIA (33) and Bridgeway (14) currently are holding two (2) inmates on writs (prison to court).  Jones talked about the current inmate population stats housing 281 inmates, 224 males and 57 females.  He gave a monthly Inmate Medical Usage Report; Vehicle Data Mileage Report; June 2016 Eastman National Bank Statement; Inmate Commissary Account for June 2016; Revenue Report; Account Summaries for noting carry over from year end/beginning figures for new fiscal year; Personnel report noting shift/position, longevity and those with Cleet and Reserve Certifications.

Jones mentioned two roof top repairs as recent maintenance issues and stated 25,218 meals were served for the month of June.  He discussed air conditioning problems.  Harold Hughs said he is getting bids together to service the units.  Hughs noted he is also soliciting bids for a water softener because of the problems the water is causing with the dishwasher and the washing machines.  He explained all the difficulties this has caused and said 55 bags of salt per week is being purchased to try and help prevent these issues.



There were no unscheduled public appearances made.

Motion was made by Greenhagen and seconded by Van Hoesen to adjourn (3:06 p.m.).  Motion carried:  Greenhagen, aye; LeFebvre, aye; Stieber, aye; Van Hoesen, aye; Young, aye.










 Approved this 12th day of August, 2016.





                                                                                    Wes Young, Chairman








Tammy Reese, Kay County Clerk, Secretary

County of Kay, State of Oklahoma

Kay County, Justice Facilities Authority