Kay County Justice Facilities Authority

Friday, May 13, 2016

Kay County Detention Center

Newkirk, OK 74647




The Trustees of the Kay County Justice Facilities Authority (JFA) met in a regular session at 2:30 p.m., Friday, May 13, 2016, in the Sheriff’s training room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on April 7, 2016 (corrected from Agenda that read April 8, 2016) at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.


Chairman Wes Young called the meeting to order.  Those present were as follows: Trustees – Bruce Robinson; Jason Shanks; Jim Stieber; Sheriff Everette Van Hoesen; Don Jones, Director KCDC; David Cummings, JFA Attorney; Brian Hermanson, Kay County District Attorney; Harold and Kay Hughs, KCDC;  Marilee Thornton, Kay County Court Clerk; Claude Williams, Taxpayers for Transparency; Tammy Reese, County Clerk/Secretary.  Absent: Trustees – Jimmy Greenhagen and Lowell LeFebvre (See sign in sheet).


Bruce Robinson gave the opening prayer.


Motion was made by Everette Van Hoesen and seconded by Bruce Robinson approving the regular meeting minutes of April 8, 2016.  Motion carried: Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen, aye; Young, aye.


Discussion with David Cummings regarding legal requirements for the possibility of a KCJFA Board member special meeting “retreat”:  Attorney David Cummings stated where four (4) or more members are gathered it is considered a public meeting, even retreats.  He said an agenda would have to be posted, it would be open to the public and the meeting would need to be held in a place located in Kay County.  Cummings went on to say an Agenda would need to be designed.


Wes Young spoke regarding the authorities new members and that they do not have the full history behind this authority and some have questions regarding the jail.


Motion was made by Everette Van Hoesen and seconded by Bruce Robinson to Table setting a special meeting to hold a retreat.  Motion carried: Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen, aye; Young, aye.


Jail Director Report:  Don Jones told eight (8) inmate workers attended a food handler training class, at no cost, and received certificates.  He mentioned maintenance issues being a broken pipe which caused problems with the dish washer (still under warranty).  Jones said there are cracks in back windows possibly caused from earthquakes.  He noted the Sierra upgrade on security electronics were replaced and said Sierra can remote in.  Jones said Harold Hughs and two others attended training on how to repair and rebuild locks on cell doors and in the future these problems can be handled in-house.  

Sheriff Van Hoesen said that was a huge problem at the old jail; he noted there is a lot of training held on-site and mentioned the importance.

Jones said GED classes will soon begin with on-line classes being held three nights a week, two-three hours per session.

JFA Attorney David Cummings asked about the plowed garden spot located by the house; Jones said a 1½ acre garden has been planted.

Jones presented a report (dated May 9, 2016) noting 216 as the current head count, 45 arrested and released over the weekend and 102 for the week, arrested and released from May 1, 2016-113, daily average of 220, minimum amount of inmates-216, maximum amount of inmates-224, high for 24 hour period for May 6, 2016-236, nine (9) inmates sentenced to county time, 19 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  The report showed seven (7) weekenders and sanctions, 13 paid contracts with BIA and Bridgeway currently are holding four (4) inmates on writs (prison to court).  Jones answered questions about DOC and Harold Hughs told about the BIA contracts and the KCDC received $40 a day to house.  Hughs told KCDC responsibilities with these inmates and said county/local inmates come first.

Jones presented a report of comparison with 2015 and 2016 for the month of April, current inmate population stats listing number of male/female inmates, number of inmates on medication, number of inmates with restricted diets, youngest/oldest, etc.  He had an April 2016 Monthly Inmate Medical Usage Report and told the suicide watched number had increased and one inmate was sent to the emergency room.

Jones had a Non-Tax Revenue and Commissary Sales Report listing total revenue received, jail generated revenue and sales tax accounts.

Secretary/County Clerk Reese left meeting at 3:05 p.m. and Deputy County Clerk Holly Cline reported the following minutes for the remainder of the meeting.

Jones reviewed the proposed budget for FY 2016/2017.  (See attached budget breakdowns).

Jones outlined savings from the previous year in prisoner care due to reduction in food costs due to food service no longer being contracted.  Jones allowed for possible increase for workers comp and liability insurance since the premium for the next year is unknown at the time of the presentation.  The total for maintenance & operations budget was $1,027,423.00

Jones reviewed the personnel salaries portion of the budget noting that it is minus three (3) staff members and can continue comfortably at that level until the ADP reaches 260.  Jones would discontinue monthly health stipend for employees that do not use it as a family insurance supplement.  The total salaries and benefits budget would be $2,198,628. 

Total budget request of $3,226,051.00.  Discussion was held about the amount of budget readily available for distribution in the bank.  Shanks questioned the feasibility of approving a budget that is not fully funded at this time and questioned the future operation of jail being sustained with the current revenue levels.  Hermanson noted that the courts are currently capping costs for inmates which will in effect reduce jail revenue.  Stieber asked what could be cut from the budget without jeopardizing the safety of workers and inmates.  Jones noted that sales tax is recovering slightly from the all-time low and the jail will be contracting inmates as a source of income as long as the ADP allows it.  Hermanson noted that effective November 1, 2016 all DUI’s will go to county and no longer to municipalities.  Van Hoesen expressed concern that the jail was getting away from housing paying inmates.  Thornton noted that as of February 1st the jail lost a fee of $25 per court appearance which will begin reducing income of court fees payable to the jail. 

Motion was made by Stieber and seconded by Robinson to approve the FY2016/2017 detention center budget as presented by Director Don Jones.  Motion carried:  Robinson, aye; Shanks, nay; Stieber, aye; Van Hoesen, aye; Young, aye.

Robinson noted that it was the first time the board had not voted unanimously for an agenda item.

Unscheduled public appearance was made by Court Clerk Marilee Thornton.  She presented a formal written request to be placed on the agenda for June 2016; she also included several pages of issues relating to inmate booking, bonds and appearances.

Motion was made by Van Hoesen and seconded by Robinson to adjourn (3:48p.m.).  Motion carried: Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen, aye; Young, aye. 








Approved this 10th day of June, 2016.





                                                                                    Wes Young, Chairman





Tammy Reese, Kay County Clerk, Secretary

County of Kay, State of Oklahoma

Kay County, Justice Facilities Authority