Kay County Justice Facilities Authority
Friday, April 8, 2016
Kay County Detention Center
Newkirk, OK 74647
The Trustees of the Kay County Justice Facilities Authority (JFA) met in a regular session at 2:30 p.m., Friday, April 8, 2016, in the Sheriff’s training room of the Kay County Detention Center (KCDC) in Newkirk, OK. Notice of the regular meeting was posted for public information on April 7, 2016 (corrected from Agenda that read April 8, 2016) at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.
Chairman Wes Young called the meeting to order. Those present were as follows: Trustees –Lowell LeFebvre; Bruce Robinson; Jason Shanks; Jim Stieber; Sheriff Everette Van Hoesen; Don Jones, Director KCDC; Rebecca Thompson, Lieutenant Deputy, KCDC; Marilee Thornton, Kay County Court Clerk; Claude Williams, Taxpayers for Transparency; Tammy Reese, County Clerk/Secretary. Absent: Trustee – Jimmy Greenhagen. (See sign in sheet).
Wes Young led the opening prayer.
Motion was made by Shanks and seconded by Stieber approving the regular meeting minutes of March 11, 2016. Motion carried: LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen, abstained; Young, aye.
Jail Director Report: Don Jones presented a Jail Inspection Report and noted this was the fifth year in a row there were no deficiencies.
He presented handouts with current Inmate Population Statistics and a Comparison Report (2015 & 2016), Non-Tax Revenue and Commissary Sales (added two new accounts KCDC Inmate Trust Fund 2 & KCDC Commissary Commission Account 2), Cash-on-Hand, Monthly Inmate Medical Usage Report, ENB Bank Statements-March 2016 and Shift/Position, etc.
Jones presented a report (dated April 4, 2016) noting 247 as the current head count, 48 arrested and released over the weekend and 117 for the week, arrested and released from April 1, 2016-48, daily average of 248, minimum amount of inmates-242, maximum amount of inmates-253, high for 24 hour period for April 2, 2016-259, 12 inmates sentenced to county time, 12 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). The report showed nine (9) weekenders and sanctions, 11 paid contracts with BIA and Bridgeway currently are holding seven (7) inmates on writs (prison to court).
Topics: Jones mentioned roof repairs have been completed, problems with steamer in kitchen and water problems with dish washer because of water softener, water softener supply valve needs replaced, sewer issues, food service and purchasing cleaning supplies (chemicals) from through Oklahoma Correctional Institution.
Intercom System: Jones stated the problems with the intercom system and talked about the seriousness with this issue. He mentioned if the intercom sticks the inmates can hear what is being said in the central control as one example. The trustees asked many questions regarding this matter and stated the KCDC has had numerous problems with this company. Jones said if this system was purchased from a different company it would cost approximately $300,000-$350,000 because of the software and he explained the undertaking, etc.
Motion was made by Stieber and seconded by Shanks approving and authorizing Don Jones to make needed upgrades to the current intercom system or to seek out a new system as funds become available. Motion carried: LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen, abstained; Young, aye.
Motion was made by Robinson and seconded by Shanks approving to remove Harold Hughs as Requisition Officer. Motion carried: LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen, abstained; Young, aye.
Unscheduled public appearances made: Marilee Thornton, Court Clerk, asked how to get on the agenda. She was told she could be placed on the next agenda.
Motion was made by Van Hoesen and seconded by Robinson to adjourn at 3:14 p.m. Motion carried.
LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen, abstained; Young, aye.
Approved this 13th day of May, 2016.
Wes Young, Chairman
Tammy Reese, Kay County Clerk, Secretary
County of Kay, State of Oklahoma
Kay County Justice Facilities Authority