Kay County Justice Facilities Authority

Friday, January 8, 2016

Kay County Detention Center

Newkirk, OK 74647


The Trustees of the Kay County Justice Facilities Authority (JFA) met in a regular session at 2:30 p.m., Friday, January 8, 2016, in the Sheriff’s training room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on January 7, 2016 at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.

Chairman Wes Young called the meeting to order.  Those present were as follows: Trustees – Jimmy Greenhagen; Lowell LeFebvre; Bruce Robinson; Jason Shanks; Everette Van Hoesen; Wes Young; Don Jones, Director KCDC; Harold Hughs, Deputy Director KCDC; David Cummings, JFA attorney; Brian Hermanson, Kay County DA; Claude Williams, Taxpayers for Transparency; Holly Cline, Deputy County Clerk/Secretary.  Absent: Trustee – Jim Stieber.  (See sign in sheet).

Bruce Robinson led the opening prayer.

Roll call was taken.  (See roll call sheet)

Motion was made by LeFebvre and seconded by Shanks to approve the minutes of the previous meeting. Motion carried: Greenhagen, abstained; LeFebvre, aye; Robinson, aye; Shanks, aye; Van Hoesen, abstained; Young, aye.

Jail director report:  Don Jones presented handouts with inmate statistics and sales tax figures.  Jones noted that the current sales tax collection of $298,432 was 16% lower than the same month last year.  Collections for the year totaled $2,148,571.

Jones reviewed current inmate population statistics, average high/low intake and release figures and transport numbers.

Jones informed the board that damage to the roof was found to be caused from the covers on the rooftop units coming off during bad weather and that damage may be covered by manufacturer of the units.  Jones noted that a new interim director had been appointed to DOC and that Jones would be getting in touch with the new director soon.  Jones also noted that the jail may be able to order most food items from DOC at a reduced cost in order to save money on food bills.

Jones explained that the hot water heater had to be replaced and that the warranty had expired on the existing unit.  Howard Wells of Wells Plumbing had been able to help secure and locate a new unit for $10,000.00 from a wholesale dealer. Tank could be picked up and replaced by the maintenance staff at no additional cost. An amendment to the budget will be not be needed at this time.

Lowell LeFebvre left the meeting at 2:47 for another appointment.

Motion was made by Everette Van Hoesen and seconded by Greenhagen to approve the emergency action and waiver of bidding to replace the defective water heater.  Motion carried: Greenhagen, aye; Robinson, aye; Shanks, aye; Van Hoesen, aye; Young, aye.

There were no unscheduled public appearances.

Motion was made by Van Hoesen and seconded by Robinson to adjourn at 2:50 p.m. Motion carried.  Greenhagen, aye; Robinson, aye; Shanks, aye; Van Hoesen, aye; Young, aye.


Approved this 12th day of February, 2016.




                                                                                                                                Wes Young, Chairman






Tammy Reese, Kay County Clerk, Secretary

County of Kay, State of Oklahoma

Kay County Justice Facilities Authority