Kay County Justice Facilities Authority

Friday, November 13, 2015

Kay County Detention Center

Newkirk, OK 74647


The Trustees of the Kay County Justice Facilities Authority (JFA) met in a regular session at 2:30 p.m., Friday, November 13, 2015, in the Sheriff’s training room of the Kay County Detention Center (KCDC) in Newkirk, OK. Notice of the regular meeting was posted for public information on November 12, 2015 at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.


Chairman Wes Young called the meeting to order.  Those present were as follows: Trustees – Lowell LeFebvre;  Bruce Robinson; Jason Shanks; Jim Stieber; Everette Van Hoesen; Wes Young; Don Jones, Director KCDC; David Cummings, JFA Attorney; Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary.  Absent: Trustee – Jimmy Greenhagen. (See sign in sheet).


Bruce Robinson led the opening prayer.


Motion was made by Robinson and seconded by Shanks to approve the regular meeting minutes of September 11, 2015 and October 9, 2015.  Motion carried.  LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen, abstained; Young, aye.


Jail Director Report: Don Jones reported $1.9 million dollars as being in the Eastman National Bank before next meeting (does not include bond payments).


Jones talked about DOC judgment and sentencing and the process.  Jones said DOC was backlogged with over 500 inmates; he noted four from Kay County was sent last week and noted the female backlog had tripled (89).  Jones said he sent a letter to DOC informing them of KCDC desire to house overflow inmates to house prisoners and said Kay County had the space to house around 50-60 prisoners.  Attorney Cummings asked what level of crime and Jones answered it could be anything.


He told the first inspection with Prison Rape Elimination Act (PREA) would be held next month with the final inspection being held after the first of the year.  Sheriff Van Hoesen stated he wanted his deputies involved as well.


Jones mentioned the camera system and DVR have been updated; the food service is $0.70 per meal per person and $1.10 per meal total with staff factored in.  He noted he added three employees in the food service area and said portion sizes have been increased and noted KCDC are meeting all the requirements. 


He discussed the medical staff, outside treatments for inmates, how many saw the nurse, gave numbers on those needing mental health attention, emergency room visits, etc.


Jones presented Inmate Population Analysis and Facility Recidivism Rate reports and went over the numbers and answered questions regarding these two reports.


He said this month sales tax was $301,079 and last year at this it was $336,257 (a decrease of 13.21%).  He mentioned the need to purchase a van.


Jones talked in depth about the computer system, upgrades that have been made, hardware, server, camera system, Sierra units, etc.  He said Ralph McDonald, an independent contractor, is the IT person for KCDC and is here daily and does a great job.


He noted he has had 2-8 inmates out picking up trash along the highways the last two weeks and said they picked up around 12-15 bags of trash per mile and beginning to assist the Corp. of Engineering and the State doing various projects.  Jones said he has armed officers with the trustees for public and inmate protection.


Motion was made by Robinson and seconded by Van Hoesen approving purchase orders/requisitions submitted for payment on BOK Annual Bond Trustee Fees of $1,400.00 on Invoice#5088548.   Motion carried. LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen; aye; Young, aye.


There were no unscheduled public appearances.


Motion was made by Van Hoesen and seconded by Stieber to adjourn at 3:40 p.m.   Motion carried: LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen, aye; Young, aye.


Approved this 11th day of December, 2015.



                                                                   Wes Young, Chairman




Tammy Reese, Kay County Clerk, Secretary

County of Kay, State of Oklahoma

Kay County Justice Facilities Authority