Kay County Justice Facilities Authority

Friday, September 11, 2015

Kay County Detention Center

Newkirk, OK 74647


The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Friday, September 11, 2015 in the Sheriff’s training room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on September 10, 2015 at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.


Chairman Wes Young called the regular meeting to order.  Those present were as follows: Trustees- Jimmy Greenhagen, Lowell LeFebvre, Jason Shanks, Jim Stieber: Don Jones, KDCD Director; Harold Hughs, KCDC Deputy Director; Melissa Sprueill, KCDC Administration; Bill Williams & Claude Williams, Taxpayers for Transparency; Holly Cline, Secretary/Deputy Kay County Clerk.  Absent: Bruce Robinson, Everette Van Hoesen.  See sign in sheet.


Wes Young led the opening prayer.


Roll Call Attendance was taken. (See Roll Call Sheet) Quorum was present.


Motion was made by Stieber and seconded by Shanks to approve the minutes from July 10, 2015 regular meeting.  Roll call vote: Greenhagen, abstain; LeFebvre, abstain; Shanks, aye; Stieber, aye; Young, aye.


Jail Director Report: Don Jones presented handouts with current inmate population statistics and compared those figures with those of September 11, 2014.  The Deputy Director’s report was reviewed noting the current population of 275 with 18 of those being contract for BIA and/or Bridgeway.  The latest inspection report from OK State Department of Health was included with no deficiencies noted.


Jones reviewed the financial packet with the board noting that the latest sales tax collection was the lowest since December 2011.  Jones reviewed the Sales Tax Revenue Log and Disbursement Logs, Revenue Sheet for July, August & September to date, Eastman National Bank and Bank of Oklahoma statements.  Appropriation ledgers for the current FY were included in the packet for review.


Jones circulated a copy of current handbooks for volunteers and new staff members.  Jones also noted that the jail took over operation of the kitchen effective September 10, 2015.


Sierra is currently updating equipment and programs and McDonald Computer ran new video cable which improved the reception/video for the monitors.   Jones noted that the intercom system would need to be upgraded to digital at some point in the future and commented that a stand-alone system should be considered versus a system through Sierra. 


Jones also noted that the new maintenance man, Phillip Snow had been improving the function of doors and locks.


Discussion concerning the budget request indicated that the initial budget estimate was based on revenue, which has been lower than anticipated and unexpected repairs and improvements have increased expenditures.  Jones indicated that the $425,000 should carry the jail operations through March 2016 which will allow revenue to build up for the final month of the fiscal year.  LeFebvre questioned what should be watched more, expenses or revenue.  Jones indicated that the sales tax should rebound and most expenses are budgeted. 


Motion was made by Stieber and seconded by Greenhagen to appropriate $425,000.00 for maintenance and operations expenses.  Roll call vote: Greenhagen, aye; LeFebvre, aye; Shanks, aye; Stieber, aye; Young, aye.


There were not any unscheduled public appearance.


Motion was made by Shanks and seconded by Stieber to adjourn at 3:15 p.m.  Roll call vote: Greenhagen, aye; LeFebvre, aye; Shanks, aye; Stieber, aye; Young, aye.






Approved this 9th day of October 2015.





                                                                                                                Wes Young, Chairman







Tammy Reese, Kay County Clerk, Secretary

County of Kay, State of Oklahoma

Kay County Justice Facilities Authority