Kay County Justice Facilities Authority

Friday, February 13, 2015

Kay County Detention Center

Newkirk, OK 74647


The Trustees of the Kay County Justice Facilities Authority (JFA) met in a regular session at 2:30 p.m., Friday, February 13, 2015, in the Sheriff’s training room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on February 12, 2015 at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.


Vice-Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Jimmy Greenhagen; Lowell LeFebvre; Bruce Robinson; Jason Shanks; Jim Stieber; Everette Van Hoesen; Don Jones, KCDC Director; Harold Hughs, KDCD; Gwen        ; David Cummings, JFA Attorney; Brian Hermanson, Kay County District Attorney; Steve Kelley, Kay County Undersheriff; Bill Williams & Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary.  Absent:  Chairman Wes Young.  (See sign in sheet).


Bruce Robinson gave the opening prayer.


Motion was made by Jason Shanks and seconded by Everette Van Hoesen approving the regular meeting minutes of January 9, 2015. Motion carried:  Greenhagen, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen, aye.


Jail Director Report:  Don Jones presented handouts with current inmate population statistics, a comparison report for the month of January comparing 2015 and 2014, Blanket Purchase Orders, Revenue Log, County Jail Sales Tax Revenue FY2010 to FY2015, ACCO-SIG (Property & Liability) and ACCO-SIF (Workman’s Compensation) six year loss run history created on December 31, 2014, Eastman National Bank and Bank of Oklahoma statements. 


Jones presented a report noting 209 as the current head count, 45 arrested and released over the weekend and 114 for the week, 27 inmates sentenced to Department of Corrections (DOC) briefly reported on DOC situation; nine (9) inmates sentenced to county time, seven (7) paid contracts with BIA and Bridgeway and currently are holding four (4) inmate on writs (prison to court).

Jones presented a vehicle data handout listing vehicle year, make, model, mileage, condition and projected replacement dates.

Other reports from Jones:  He said he met with architects regarding the Juvenile Detention Center and made adjustments to scale down the facility.  Jones spoke about the new medical contract, noted a nurse practitioner has been hired and said the change has gone smoothly.  He said for the remaining of this fiscal year and for next fiscal year nurses hours would need to be increased so the nursing staff can administer the medications to the inmates ($2,000 a month).  Jones said he will present budget amounts at the next meeting for expected expenses for next fiscal year.  He mentioned the live scan finger printing machine is not working.

Jones stated the Fire Marshall visited and indicated strobes, sprinkler heads, and more outlets were needed.

Jones gave Prison Rape Elimination Act (PREA) handouts and spoke in length about the dos and don’ts with these new regulations.

Harold Hughs mentioned the staff has been painting in the hallways and other areas of the jail to update and refresh the appearance.

Gwen spoke about attending a Salvation Army Camp class where she was taught about Bridge Out-of-Poverty.  She said the class was extension and mentioned several topics that were discussed.  Gwen said nine (9) inmates/students graduated from the “Getting Ahead” class and 14 guests were in attendance.  She said she was very proud of them.

JFA Attorney David Cummings spoke briefly about the contract with Finley & Cook for the annual audit for FY2014-2015.  He said it is mainly a repeat of past contracts with minor changes.

Motion was made by Everette Van Hoesen and seconded by Jimmy Greenhagen approving and authorizing the Chairman to sign.  Motion carried:  Greenhagen, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen, aye.

Unscheduled public appearances:  District Attorney Brian Hermanson said he was glad to hear the Juvenile Detention Center is progressing.


Motion was made by Everette Van Hoesen and seconded by Jim Stieber to adjourn (3:04 p.m.). Motion carried:  Greenhagen, aye; LeFebvre, aye; Robinson, aye; Shanks, aye; Stieber, aye; Van Hoesen, aye;


Approved this 13th day of March, 2015.                                                                               


                                                                             Wes Young, Chairman




Tammy Reese, Kay County Clerk, Secretary

County of Kay, State of Oklahoma

Kay County Justice Facilities Authority