Kay County Justice Facilities Authority

Friday, December 13, 2013

Kay County Detention Center

Newkirk, OK

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Friday, December 13, 2013, in the Sheriff’s training room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on December 12, 2013 at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.

Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows:  Trustees – Steve Austin; Jim Greenhagen; Lowell LeFebvre; Everette Van Hoesen; Wes Young; Jody Burd, Director KCDC; Harold Hughs, KCDC; Melissa Sprueill, KCDC; Don Jones, Jail Consultant;  Brian Hermanson, District Attorney; David Cummings, KCDC Attorney; Bill & Claude Williams, Taxpayers for Transparency; Mary Austin, Eastman National Bank; Holly Cline, Secretary/Deputy Kay County Clerk.  Absent: Jim Stieber. (See sign-in sheet).

Brian Hermanson gave the opening prayer.

Motion was made by Everette Van Hoesen and seconded by Lowell LeFebvre to approve the minutes of the November 13, 2013 regular meeting.  Motion carried:  Austin, aye; Greenhagen, aye; LeFebvre, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

Jail Consultant Report: Don Jones reported that the weather had halted plans on the new facility.  He also reported that the staff continues to do a good job.

Jail Director Report:  Burd presented handouts to attendees noting the inmate count had been up to 254.  Inmate count was currently at 219.  Burd noted that the prior month’s sales tax was $339,659.71 which was higher than projected.  Burd

Burd commented on the continuing diligence of the staff in performing duties and informed the board that yearly training will begin soon.

Burd noted that the inmate pods are currently being repainted.  Everette Van Hoesen commended Burd and Hughs on quality of care and maintenance of the facility.  Don Jones commented that community support and funding are key to successful maintenance and operations.

Mary Austin of Eastman National Bank presented the board with investment options to insure funds in excess of $250,000 that FDIC guarantees.   Questions were asked regarding access to the account and fluidity.   Austin noted that Insured Cash Suite was liquid with flexible rates and authorization and withdrawals would be handled through the bank as before. 

 

Motion was made by Wes Young and seconded by Everette Van Hoesen to accept the financial investment plan as presented by Mary Austin of Eastman National Bank.  Motion carried:  Austin, aye; Greenhagen, aye; LeFebvre, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

 

Motion was made by Austin and seconded by Greenhagen to approving the following purchase orders/requisitions for payment: David Cummings, JFA Attorney - $488.25 attorney & misc. fees for November 2013; Don Jones, Jail Consultant, $900.00 consulting fees for November 2013; Finley & Cook, annual auditing fees, $9,375.00 thru 11-22-13 Invoice#PRG-600031; Baskins Hadley & Stevens, PC, $2,695.00 year end accounting fees & audit work Invoice # 5525.  Motion carried:  Austin, aye; Greenhagen, aye; LeFebvre, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

There were no unscheduled public appearances.

Motion was made by Van Hoesen and seconded by Austin to adjourn (3:17 p.m.)  Motion carried: Austin, aye; Greenhagen, aye; LeFebvre, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

                _____________________________________________________________________

 

Approved this 10th day of January, 2014.

                                                                                                __________________________________________                                                                                                                Bruce Robinson, Chairman

 

Attest:

___________________________________

Tammy Reese, Kay County Clerk, Secretary

County of Kay, State of Oklahoma

Kay County Justice Facilities Authority

(Seal)