Kay County Justice Facilities Authority

Friday, July 12, 2013

Kay County Detention Center

Newkirk, OK 74647

 

 

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, July 12, 2013, in the Sheriff’s training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on July 11, 2013, at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.

 

Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Lowell LeFebvre; Jim Stieber; Everette Van Hoesen; Wes Young; Jody Burd, Director KCDC; Harold Hughs and Melissa Sprueill, KCDC; David Cummings, JFA Attorney; Bill Williams and Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary.  Absent:  Steve Austin (See sign-in sheet).

 

Bruce Robinson gave the opening prayer.

 

Motion was made by Everette Van Hoesen and seconded by Lowell LeFebvre approving the regular meeting minutes of June 14, 2013 and special meeting minutes of June 19, 2013.  Motion carried: LeFebvre, aye; Stieber, aye-6-14-13/abstained-6-19-13; Van Hoesen, aye; Robinson, abstained 6-14-13, aye-6-19-13; Young, aye.

 

Don Jones was not in attendance to give Jail Consultant Report.

 

Jail Director Report:  Burd provided handouts and stated the current head count is 199 and gave statistics from 2011 to 2013.  He also included June bank statements and a county sales report.

 

Burd stated the State Jail Inspector will be arriving on July 30, 2013.

 

Lowell LeFebvre expressed appreciation for all the reports Burd prepares for each meeting.

 

Motion was made by Jim Stieber and seconded by Everette Van Hoesen nominating and electing Bruce Robinson as Chairman and Wes Young as Vice-Chairman to the JFA.  Motion carried:  LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Attorney David Cummings discussed the contract with Justice Benefits, Inc., (JBI); he noted some of the language in the contract needs refined and he answered questioned.

 

Motion was made by Jim Stieber and seconded by Wes Young to approve JBI Contract subject to clean-up language made by Attorney David Cummings.  Motion carried:  LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Motion was made by Wes Young and seconded by Jim Stieber approving Contract with ABL.  Burd mentioned he was satisfied with the service and there was no increase in price.   Motion carried:  LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Motion was made by Lowell LeFebvre and seconded by Everette Van Hoesen approving Contract with amendment with Citytelecoin.  Burd noted the telephone renewal amendment was a one percent increase in commission.  Questions were asked and answered.  Motion carried:  LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Burd discussed the contract with the BIA-USDI for detention services and noted September through October as the fiscal year for a federal contract.  He said changes to the contract looked at eight months ago were sent in and now waiting for Attorney David Cummings to compare.  Burd said inmates would mainly be locally but we could house inmates from any location; the cost for a six month time frame (April-September) would be $15,000 after that time we would negotiate.  Burd noted KCDC policies would be used.

 

David Cummings added KCDC would house as space is available.

 

Motion was made by Wes Young and seconded by Jim Stieber to approve contract with BIA-USDI upon final review and approval by JFA Attorney David Cummings.  Motion carried:  LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Wes Young talked about the special project (Juvenile Detention Center).  Those present at the last committee meeting were Jody Burd, Don Jones, Harold Hughs, Jim Stieber and Lowell LeFebvre.  Young went on to say this project has been very popular; he noted the committee will meet with Senator Fields on July 25, 2013.  

 

Several questions were asked.

 

Burd said he wanted to reiterate there would no new taxes needed for this project.  He talked about the need for this facility, restrictions and programs needed.

 

Capital Improvement Projects/Purchases:  Burd discussed the need for converting some of the holding cells into padded cells as a huge safety and security matter; he mentioned the increase in inmates that have mental health issues as being one of the factors.  Burd gave a ball park figure of around $24,000-$29,000 to make the necessary changes; he said staff would do as much preparation work as possible to help keep costs to a minimum and noted he had money in the budget to do this project.

 

Motion was made by Jim Stieber and seconded by Everette Van Hoesen approving Burd to go out for Request for Proposal (RFP) and bid on Holding Cell to Padded Cell Retrofit.  Motion carried:  LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Burd recalled a year ago considering rotation of vans; he noted both vehicles have around 45,000 miles. Burd said he would like to add a mid-size van to his fleet, one that would get better gas mileage and to use when the larger vans are not needed.  Burd quoted costs of purchasing a Dodge Caravan on the state bid and the costs equipped with cage, etc.

Motion was made by Everette Van Hoesen and seconded by Jim Stieber approving Burd to purchase one mid-size van.  Motion carried:  LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Motion was made by Lowell LeFebvre and seconded by Wes Young approving the following purchase orders submitted for payment:  David Cummings, JFA Attorney, $1,289.13 Attorney & Misc. Fees for June 2013; Don Jones, Jail Consultant, $900.00 Consulting Fees for June 2013.   Motion carried:  LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

There were no unscheduled public appearances made.

 

Motion was made by Everette Van Hoesen and seconded by Jim Stieber approving to adjourn the meeting (3:20 p.m.).   Motion carried:  LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

 

 

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Approved this 9th day of August, 2013.

 

 

 

                                                                                                

                                                                         _________________________________

                                                                   Bruce Robinson, Chairman

 

 

 

 

Attest:

 

___________________________________________________

Tammy Reese, Kay County Clerk, Secretary

County of Kay, State of Oklahoma,

Kay County Justice Facilities Authority

(Seal)

 

 

 

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