Kay County Justice Facilities Authority

Friday, June14, 2013

Kay County Detention Center

Newkirk, OK 74647

 

 

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, June 14, 2013, in the Sheriff’s training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on June 13, 2013, at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.

 

Member Wes Young called the regular meeting to order.  Those present were as follows: Trustees – Lowell LeFebvre; Jim Stieber; Everette Van Hoesen; Jody Burd, Director KCDC; Melissa Sprueill, KCDC; Brian Hermanson, District Attorney; David Cummings, JFA Attorney; Bill Williams and Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary.  Absent:  Steve Austin; Bruce Robinson (See sign-in sheet).

 

Wes Young gave the opening prayer.

 

Motion was made by Jim Stieber and seconded by Everette Van Hoesen approving the regular meeting minutes of April 12, 2013 and special meeting minutes of May 23, 2013.  Motion carried: LeFebvre, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Jail Consultant Report:  In JFA Consultant Don Jones absence, Burd said Jones is working on a special project committee and will follow up with a report.

 

Jail Director Report:  Burd displayed a “years of service on the JFA Board” plaque that will be given to the family of Carl Giddens and reiterated how much Carl was appreciated and will be missed.

 

Burd provided handouts and stated the current head count is 183; his May 2013 report stated arrested and released for the month was 426, daily average of 184, minimum amount of inmates was 154 and maximum amount was 204.  Burd said the high for a 24 hour period was 223, with 10 inmates sentenced to county time, 37 sentenced to DOC and 15 weekenders.

 

Burd presented a list of training courses his staff has completed over the past year and noted they went above and beyond the normal requirements.

 

Also enclosed in Burd’s handouts was the May bank statements and a county sales tax report.

 

Burd mentioned the intercom and security problems and noted he was having those minor problems reviewed.  He stated staff is moving from pod to pod and doing spring cleaning.  He said in July he may be adding some new programs.  Burd indicated he may have a Facebook page showing the daily head count and possibly the daily roster.

 

 

 

Questions were asked and answered.

 

The Personnel and Operating Budget for FY 2014 was submitted by Burd.  He noted the FY 2014 requested budget amount represented a 1.00% increase from FY 2013 and said it was based upon an average daily inmate population of 225.  Burd said his intentions are to be conservative just like in the past while staying comparable with other entities on salaries.  He indicated he is starting to build tenure by doing so and requested a $100 per month per person increase.  Burd said he requested a slight increase in maintenance and operations because the older the facility gets the more attention it will require.  He told members present he had visited with absentee members regarding the budget and stated they had no problems with his requested needs.

 

Questions were asked and answered.

 

Motion was made by Everette Van Hoesen and seconded by Lowell LeFebvre approving the budget as submitted ($2,698,034.92) with $100 per month per person increases.  Motion carried:  LeFebvre, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Motion was made by Jim Stieber and seconded by Everette Van Hoesen approving Contract Amendment between Correctional HealthCare Companies (inmate medical) and KCJFA FY2014.  Burd said this would include a small increase in salary for the LPN and noted it was accounted for in the budget (contract was approved but not signed).  Motion carried:  LeFebvre, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Motion was made by Jim Stieber and seconded by Lowell LeFebvre approving ACCO-SIG 2013-2014 Property and Liability Insurance Renewal Quotes-$70,047.00 and the Resolution to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma Self-Insurance Group and selecting Payment Option 1-Intent to Participate in ACCO-SIG; ACCO Self Insurance Fund Worker’s Compensation Insurance Quote-$49,840.00 and the Resolution to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma Self-Insurance Fund (Workers’ Compensation Program) and selecting Payment Option 1-Intent to Participate in ACCO-SIF for 2013-2014.  Motion carried:  LeFebvre, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Motion was made by Everette Van Hoesen and seconded by Jim Stieber approving the following purchase orders submitted for payment:  David Cummings, JFA Attorney, $956.27 Attorney & Misc. Fees for May 2013; Don Jones, Jail Consultant, $900.00 Consulting Fees for May 2013.   Motion carried:  LeFebvre, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

There were no unscheduled public appearances made.

 

Motion was made by Lowell LeFebvre and seconded by Everette Van Hoesen approving to adjourn the meeting (3:08 p.m.).   Motion carried:  LeFebvre, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

 

 

 

 

 

 

 

 

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Approved this 12th day of July, 2013.

 

 

 

 

 

                                                                                                

                                                                         _________________________________

                                                                   Bruce Robinson, Chairman

 

 

 

 

 

Attest:

 

___________________________________________________

Tammy Reese, Kay County Clerk, Secretary

County of Kay, State of Oklahoma,

Kay County Justice Facilities Authority

(Seal)

 

 

 

 

 

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