Kay County Justice Facilities Authority

Friday, April 12, 2013

Kay County Detention Center

Newkirk, OK 74647




The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, April 12, 2013, in the Sheriff’s training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on April 11, 2013, at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.


Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Lowell LeFebvre; Jim Stieber; Everette Van Hoesen Wes Young; Don Jones, JFA Consultant;  Jody Burd, Director KCDC; Harold Hughs, KCDC; Melissa Sprueill, KCDC; Bill Williams and Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary.  Absent:  Steve Austin; Carl Giddens   (See sign-in sheet).


Bruce Robinson gave the opening prayer.


Motion was made by Wes Young and seconded by Jim Stieber approving the regular meeting minutes of March 8, 2013.  Motion carried: LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.


Jail Consultant Report:  Don Jones, Jail Consultant, mentioned a new lawsuit filed on Comanche County regarding accusations made by female inmates.  He said this is just a reminder of what happens when people and situations get lackadaisical.  Jones commented that is why training and supervision is so important.


Sheriff Van Hoesen commended Burd for the excellent training procedures that he is providing for the jail staff.


Jones reiterated the importance of training and also discussed the JFA’s legalities if something similar were to happen in Kay County.


Jail Director Report:  Burd provided handouts and stated the current head count is 163; He provided reports indicating number of female/male inmates, inmate’s diets, number of inmates on regular medication, average age of inmates and a daily statistics of inmate population and inmate intake and releases. 


Burd noted the DOC’s are being taken more frequently.  He indicated that is the way the system is supposed to be working and that is what should be happening, but it does hurt the revenue.


Burd mentioned staff is receiving continuing education and reported spring cleaning and basic maintenance is taking place.


Burd also included in his handouts expense/revenue information.


Questions were asked and answered.


Contract Agreement between KCJFA and Cleveland County:  Don Jones said the discussion regarding taking Cleveland County prisoners has been going on since December 2012.  He told this matter has been researched thoroughly weighing out the pros and cons.


Burd said this contract would be similar to the Bridgeway contract, charging Cleveland County $27.00 per day per inmate (statutory rate) to house their prisoners.  Burd said he doesn’t know every scenario but feels the jail is in a good position to handle this and if things do not work out he indicated the KCJFA could get out of the contract.


Don Jones noted the $27.00 per day costs will help out with extra expenses and payment will come every 40 days as mentioned in the contract.  He said Cleveland County is the responsible party; KCJFA is subleasing and there are no enhanced security risks and this will not put the jail in an overcrowding position.


Burd revealed no high-risk prisoners will be sent and there is an option to return prisoners if needed.


Questions were asked and answered.


Motion was made by Everette Van Hoesen and seconded by Jim Stieber approving and authorizing signature on contract agreement between KCJFA and Cleveland County upon approval by legal counsel and both parties.  Motion carried:  LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.


Motion was made by Everette Van Hoesen and seconded by Loewll LeFebvre approving the following purchase orders submitted for payment:  David Cummings, JFA Attorney, $660.17 Attorney & Misc. Fees for March 2013; Don Jones, Jail Consultant, $900.00 Consulting Fees 3/1/2013 through 3/31/2013.   Motion carried:  LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.


Unscheduled public appearances:  Sheriff Van Hoesen invited those in attendance to the Northern Oklahoma Southern Kansas Peace Officers dinner to be held on May 16th, 6 p.m. at Lake Ponca Shelter Houses, $15 per plate; Van Hoesen noted great prizes are given away as well.


Chairman Bruce Robinson declared the meeting adjourned (3:00 p.m.).

















Approved this 10th day of May, 2013.










                                                                   Bruce Robinson, Chairman











Tammy Reese, Kay County Clerk, Secretary

County of Kay, State of Oklahoma,

Kay County Justice Facilities Authority