Kay County Justice Facilities Authority

Friday, March 8, 2013

Kay County Detention Center

Newkirk, OK 74647




The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, March 8, 2013, in the Sheriff’s training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on March 7, 2013, at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.


Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Steve Austin; Carl Giddens; Lowell LeFebvre; Jim Stieber; Wes Young; Don Jones, JFA Consultant;  David Cummings, JFA Attorney; Jody Burd, Director KCDC; Harold Hughs, KCDC; Melissa Sprueill, KCDC; Brian Hermanson, District Attorney; Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  Absent:  Everette Van Hoesen.   (See sign-in sheet).


Bruce Robinson gave the opening prayer.


Motion was made by Jim Stieber and seconded by Wes Young approving the regular meeting minutes of February 8, 2013.  Motion carried: Austin, aye; Giddens, aye; LeFebvre, aye; Robinson, aye; Stieber, aye; Young, aye.


Jail Consultant Report:  Don Jones, Jail Consultant, said there is a possibility additional appropriations may be needed later in fiscal year due to Department of Correction (DOC) state bed count is down and that affects revenue.


Jail Director Report:  Burd provided handouts and stated the current head count was 144; he noted there has been a fluctuation of around 50-60 on the head count and noted seven (7) DOC’s were taken to Lexington.  He provided reports indicating number of female/male inmates, inmate’s diets, number of inmates on regular medication, average age of inmates and a daily statistics of inmate population and inmate intake and releases. 


Burd reported training will begin this month on a 24 hour course and he listed in his handouts some of the topics staff will be trained on.  He noted by taking the state tests all current detention officers would be certified by the state sometime in April.


Burd also included in his handouts expense/revenue information and stated the sales tax is higher than last month and last year at this time.


Questions were asked and answered.


Burd told the JFA he had been discussing with the Director of Bridgeway regarding housing Bridgeway Clients in Kay County, currently they are taking them to Grant County.  He said this could be of help to both the Detention Center and Bridgeway.

JFA Attorney David Cummings said the contract would be similar to the tribes and cities.  He noted in-house medical attention would be provided by the KCDC and Clients held in the Detention Center would be considered as DOC. Cummings said the Bridgeway Director would recommend to their board.  The cost would be $27.00 per day same as their paying at Grant County.


Motion was made by Wes Young and seconded by Steve Austin approving the Detention Services Agreement between Kay County Justice Facilities Authority (Detention Center) and Bridgeway.  Motion carried:  Austin, aye; Giddens, aye; LeFebvre, aye; Robinson, aye; Stieber, aye; Young, aye.


Building Expansion:  JFA Consultant Don Jones talked about adding additional space to the jail facility in order to house juveniles.  He said transports are currently being made all across the state and the costs involved in housing the juveniles is anywhere from $28-$31 per child per day.  Jones said anytime a child has to be taken out of the facility for any reason Kay County Sheriff Department has to make the transports (to and from) which causes a lot of travel, expense and liability issues.  He noted Kay County has a high volume of juveniles causing a huge strain on the Sheriff’s Department.


Jones mentioned at one time the “old jail” was considered as an option to house the juveniles but the costs involved and the requirements to get the old jail in compliance was not feasible.  He said by adding on to the new facility and using the existing kitchen, laundry room, etc. would cut the costs considerably.  Jones indicated a 19 bed addition was being considered and said it was too premature to have any amounts on the costs at this time.  He noted if you get more than 19 beds it gets more complicated with restrictions.


Burd stated he wanted to make it perfectly clear that he would have the money on hand to do this project.  He said there would be no bonds or new funding needed to do this project.  Burd said this would be a long process. 


District Attorney Brian Hermanson stated as long as it is a therapeutic system.


Don Jones said Oklahoma Juvenile Affairs would need to be approached with a plan; policies and procedures would need to be in place along with special programs, speak with legislators and meet ACA Standards. 


Lowell LeFebvre asked if a working meeting was needed for this subject.  Burd asked for support by a vote if there was continued interest.


Motion was made by Wes Young and seconded by Lowell LeFebvre giving Jail Consultant Don Jones and KCDC Director Jody Burd permission to continue exploring the option of a building expansion for juvenile housing.  Motion carried:  Austin, aye; Giddens, aye; LeFebvre, aye; Robinson, aye; Stieber, aye; Young, aye.


Other questions and comments were made regarding the building expansion.


Chairman Robinson noted he had met with Carl Giddens and Jim Stieber regarding KCDC Director’s performance and it was unanimous they found Jody Burd’s performance to be above satisfactory.


Don Jones asked if the board would consider purchasing a vehicle for the Director to drive.  The vehicle would also be used by other staff members needing to run errands for KCDC business.  He noted this is not a benefit but a need.


Motion was made by Jim Stieber and seconded by Carl Giddens authorizing staff to purchase a vehicle and adjusting amendment to Director’s contract regarding the use of a vehicle.  Motion carried:  Austin, aye; Giddens, aye; LeFebvre, aye; Robinson, aye; Stieber, aye; Young, aye.


Motion was made by Steve Austin and seconded by Jim Stieber approving the following purchase orders submitted for payment:  David Cummings, JFA Attorney, $2,558.26 Attorney & Misc. Fees for February 2013; Don Jones, Jail Consultant, $900.00 Consulting Fees 2/1/2013 through 2/28/2013; Bank of Oklahoma-$1,400.00 Annual Bond Trustee Fee on 2009 note, Invoice #5075063 .    Motion carried:  Austin, aye; Giddens, aye; LeFebvre, aye; Robinson, aye; Stieber, aye; Young, aye.


There were no unscheduled public appearances made.


Chairman Bruce Robinson declared the meeting adjourned (3:20 p.m.).








Approved this 12th day of April, 2013.




                                                                   Bruce Robinson, Chairman






Tammy Reese, Kay County Clerk, Secretary

County of Kay, State of Oklahoma,

Kay County Justice Facilities Authority