Kay County Justice Facilities Authority
Friday, December 14, 2012
Kay County Detention Center
Newkirk, OK 74647
The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, December 14, 2012 in the Sheriff’s training room of the Kay County Detention Center (KCDC) in Newkirk, OK. Notice of the regular meeting was posted for public information on December 13, 2012 at the Kay County Detention Center front door and Sheriff’s training room door in Newkirk, OK.
Chairman, Bruce Robinson called the regular meeting to order. Those present were as follows: Trustees – Steve Austin; Carl Giddens; Lowell LeFebvre; Jim Stieber; Everette Van Hoesen; Wes Young; Don Jones, JFA Consultant; Jody Burd, Director KCDC; Harold Hughes, Deputy Director KCDC; Melissa Sprueill, KCDC; Brian Hermanson, District Attorney; Bill Williams & Claude Williams, Taxpayers for Transparency; Holly Cline, Deputy Kay County Clerk/Secretary. (See sign in sheet).
Chairman Bruce Robinson gave the opening prayer.
Motion was made by Everette Van Hoesen and seconded by Jim Stieber approving the regular meeting minutes of November 9, 2012. Motion carried: Austin, aye; Giddens, aye; LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.
Jail Consultant Report: Don Jones, Consultant, reported that he and Burd are currently pricing fence materials for a possible spring project that entails fencing in a location adjacent the jail for a bullpen area to be used for evacuation needs. He noted that inmates must be in a secure area 50 ft. from the building.
Jail Director Report: Jody Burd reported 157 for the inmate count and reviewed the Deputy Director’s report of inmate statistics. Burd also reviewed the most current jail inspection report that was clear of deficiencies. Review of jail expenditures and revenue reports. Burd noted that a hot water tank was replaced, at no cost as the tank was under warranty. Burd reported that 2 quotes had been received for video arraignment equipment. Jail employees have recently completed ethics and awareness training.
Don Jones explained the CCTV system would provide better coverage of all inmate areas and would increase inmate and officer security. This system would stand alone from all other jail systems and would continuously record on up to 36 cameras focused on pod doors, day rooms, evidence rooms, entrances, etc. CCTV could also be monitored by the director and deputy director from their computers. Installation could be done by Matt Ernst, KCDC Maintenance Tech and would be within the capital budget.
Motion was made by Wes Young and seconded by Carl Giddens to approve the addition of CCTV cameras and monitors to be installed in the jail, with the cost not to exceed $7,500.00. Motion carried. Austin, aye; Giddens, aye; LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.
David Cummings pointed out that Finley & Cook cannot exceed $12,000.00 for audit expenses.
Motion was made by Everette Van Hoesen and seconded by Lowell LeFebvre approving the following purchase orders/requisitions for payment: David Cummings, JFA Attorney, $243.00 attorney and miscellaneous fees for November 2012.; Don Jones, Jail Consultant, $900.00 consulting fees 11/01/2012 through 11/30/2012; Finley & Cook, Invoice No. PRG-200961 in the amount of $7,036.00 for KCJFA audit charges through 11/23/12. Motion carried. Austin, aye; Giddens, aye; LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.
Wes Young presented inmate artwork for the art contest themed Christmas cards.
Young also read letters from participants of the recent Kay County Drug Store, drug prevention program that occurs every 4 years at Hutchins Memorial in Ponca City and is attended by local schools.
There were no unscheduled public appearances.
Motion was made by Carl Giddens and seconded by Everette Van Hoesen to adjourn (3:01 p.m.) Motion carried. Austin, aye; Giddens, aye; LeFebvre, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.
Approved this 11th day of January, 2013.
Bruce Robinson, Chairman
Tammy Reese, Kay County Clerk, Secretary
County of Kay, State of Oklahoma
Kay County Justice Facilities Authority