Kay County Justice Facilities Authority

Regular Meeting at 2:30 p.m.

Friday, June 8, 2012

Kay County Detention Center

Newkirk, OK 74647



The Trustees of the Kay County Justice Facilities Authority (JFA) met Regular session at 2:30 p.m. Friday, June 8, 2012 in the Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on June 7, 2012 at the Kay County Detention Center front door and Sheriff’s training room door, in Newkirk OK.


Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees –Steve Austin; Carl Giddens; Lowell LeFebvre; Jim Stieber; Everette Van Hoesen; Wes Young; Jody Burd, Director KCDC; Harold Hughs and Melissa Sprueill;  KCDC, Don Jones JFA Consultant; David Cummings, JFA Attorney; Ron Stevens, Baskin Stevens & Freeland, P.C.; Bill Williams & Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet).


Motion was made by Carl Giddens and seconded by Wes Young approving the regular meeting minutes of May 11, 2012.  Motion carried. 


Wes Young introduced Lowell LeFebvre and said how honored the JFA board felt to have him as part of the team.


Accountant Report:  Ron Stevens said he did not have handouts but reported as of May 31, 2012, there was $8 million in the revenue account, $825,000 in the debt service account and $2.6 million in Eastman National Bank.  Stevens said he would get financial reports to the board as soon as possible.  He gave an update on the recent audit done by Finley & Cook and noted Finley & Cook had received an earlier payment of $11,175 amount of current bill is $3,766.00 totally $14,941 to Finley & Cook.  Stevens also discussed the engagement letter with Finley & Cook.


Jail Consultant Report:  Don Jones reported there were no newsworthy incidents and said things are going fine.


Jail Director Report: Burd reported the daily inmate count of 197 and handed out detailed reports with statistics regarding the number of male/female inmates, returning incarcerations, Department of Corrections (DOC), inmates on regular medication and on restricted diets, average ages, and inmates that have ice holds.  Burd reported the oldest inmate is 72 years of age and the youngest is 18.  He gave a one year report comparison on arrested and released and daily average comparing 2011 to 2012.


Burd answered questions from the board regarding the different types of booking, transports and other services.


Burd said many times they are running over 200 inmates and keeping very busy.  He said a fire system testing and yearly generator testing has been done.  Burd reported no major problems with the recent power outage caused by storms.


Don Jones added the intake and release is substantially larger than last year.


FY2013 KCDC Budget:  Burd presented the board with his Personnel & Operating Budget for FY 2013.  This report included KCDC responsibilities such as, custody care and control of all persons assigned to confinement, daily activities of jail staff, significant accomplishments, current and future challenges, detailed budget summary-maintenance and operations, personnel salaries with 3% cost of living increase, insurances, capital outlay and professional services totaling $2,671,766.90.  Burd included in this report revenue from FY 2012 and project generated revenue for FY 2013, both noting the county sales tax amount and the projected sales tax amount.


The board directed several questions to Burd regarding telephone contract/revenue, housing federal inmates, DOC, tribal issues, insurances and his estimate of needs.


Burd explained the new telephone contract and mentioned around 50% of inmates are indigents causing phone commissary to be low at this time.


He mentioned when there are over 200 inmates it is harder to segregate and said he did not want to get the jail excessively full too fast.


Burd noted he has taken into consideration fluctuation in utilities, inflation and mentioned Workers’ Compensation amount is accurate because bill has already been received.


Burd said he felt comfortable with his projections and believed he presented a conservative budget for FY 2013.


Motion was made by Jim Stieber and seconded by Everette Van Hoesen approving the KCDC FY 2013 budget amount of $2,671.766.90.


Motion was amended by Jim Stieber and seconded by Everette Van Hoesen approving the KCDC FY 2013 budget amount of $2,671.766.90 and authorizing $1,500,000.00 (57% of budgeted amount) operating expenses for July 2012 to January 2013 (7 months) be transferred into County Sales Tax Accounts ST-800-20-$485,000.00/ST-800-10-$1,015,000.00 for operations by the first working day in July 2012.  Motion carried.


Motion was made by Everette Van Hoesen and seconded by Wes Young approving and authorizing Chairman Robinson to sign Detention Contract between KCDC and the Otoe-Missouria Tribe.  Motion carried.


Motion was made Steve Austin and seconded by Jim Stieber approving the following Requisitions for payment: David Cummings, JFA Attorney, $1,117.10 attorney & miscellaneous fees for May 2012; Don Jones, Jail Consultant - $1,250.00 consulting fees for 5/1/2012 through 5/31/12; Baskin, Stevens & Freeland - $1,575.00 accounting fees for period ending 5/31/2012.  Noting to withhold final payment to Finely & Cook in the amount of $3,766.00 for auditing fees for period ending May 25, 2012, for further information.  Motion carried. 


Trustee Wes Young presented the JFA with continuation of the art work from the inmate contestants and asked JFA to judge.  He said the theme this month was “Automotive” and noted there were not many entries.  Young explained the purpose of the contest and the prizes.  The board was very impressed with the art work that was displayed.


Unscheduled Public Appearances:  Burd personally thanked Commissioner Austin for his help during the power outage.


Motion was made by Wes Young and seconded by Everette Van Hoesen to adjourn (3:22 p.m.).  Motion carried.









Approved this 13th day of July, 2012.  







                                                                        Bruce Robinson, Chairman







Tammy Reese, Kay County Clerk/Secretary

County of Kay, State of Oklahoma,

Kay County Justice Facilities Authority