The Trustees of the Kay County Justice Facilities Authority
(JFA) met Regular session at
Friday, June 8, 2012 in the
Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk,
OK.Notice of the regular meeting was posted for public information on June 7, 2012 at the KayCountyDetentionCenter front door and Sheriff’s
training room door, in Newkirk OK.
Chairman Bruce Robinson
called the regular meeting to order.Those
present were as follows: Trustees –Steve Austin;
Carl Giddens; Lowell LeFebvre; Jim
Stieber; Everette Van Hoesen; Wes Young;
Jody Burd, Director KCDC; Harold Hughs and Melissa Sprueill; KCDC, Don Jones
JFA Consultant; David Cummings, JFA Attorney; Ron
Stevens, Baskin Stevens & Freeland, P.C.; Bill Williams
& Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County
Clerk/Secretary. (See sign-in sheet).
Motion was made by Carl Giddens
and seconded by Wes Young approving the
regular meeting minutes of May 11,
Wes Young introduced Lowell
LeFebvre and said how honored the JFA board felt to have
him as part of the team.
Stevens said he did not have handouts but reported as of May 31, 2012, there was $8 million in
the revenue account, $825,000 in the debt service account and $2.6 million in
Eastman National Bank.Stevens said he
would get financial reports to the board as soon as possible.He gave an update on the recent audit done by
Finley & Cook and noted Finley & Cook had received an earlier payment
of $11,175 amount of current bill is $3,766.00 totally $14,941 to Finley &
Cook.Stevens also discussed the
engagement letter with Finley & Cook.
Jail Consultant Report:Don Jones reported there were no
newsworthy incidents and said things are going fine.
Director Report: Burd reported the daily inmate count of 197 and handed out detailed
reports with statistics regarding the number of male/female inmates, returning
incarcerations, Department of Corrections (DOC), inmates on regular medication
and on restricted diets, average ages, and inmates that have ice holds.Burd reported the oldest inmate is 72 years
of age and the youngest is 18.He gave a
one year report comparison on arrested and released and daily average comparing
2011 to 2012.
answered questions from the board regarding the different types of booking,
transports and other services.
said many times they are running over 200 inmates and keeping very busy.He said a fire system testing and yearly
generator testing has been done.Burd
reported no major problems with the recent power outage caused by storms.
Don Jones added the intake and
release is substantially larger than last year.
KCDC Budget:Burd presented the board
with his Personnel & Operating Budget for FY 2013.This report included KCDC responsibilities
such as, custody care and control of all persons assigned to confinement, daily
activities of jail staff, significant accomplishments, current and future
challenges, detailed budget summary-maintenance and operations, personnel
salaries with 3% cost of living increase, insurances, capital outlay and
professional services totaling $2,671,766.90.Burd included in this report revenue from FY 2012 and project generated
revenue for FY 2013, both noting the county sales tax amount and the projected
sales tax amount.
board directed several questions to Burd regarding telephone contract/revenue,
housing federal inmates, DOC, tribal issues, insurances and his estimate of
explained the new telephone contract and mentioned around 50% of inmates are
indigents causing phone commissary to be low at this time.
mentioned when there are over 200 inmates it is harder to segregate and said he
did not want to get the jail excessively full too fast.
noted he has taken into consideration fluctuation in utilities, inflation and
mentioned Workers’ Compensation amount is accurate because bill has already
said he felt comfortable with his projections and believed he presented a
conservative budget for FY 2013.
was made by Jim Stieber and seconded by Everette Van Hoesen
approving the KCDC FY 2013 budget amount of $2,671.766.90.
was amended by Jim Stieber and seconded by Everette Van Hoesen
approving the KCDC FY 2013 budget amount of $2,671.766.90 and authorizing
$1,500,000.00 (57% of budgeted amount) operating expenses for July 2012 to January
2013 (7 months) be transferred into County Sales Tax Accounts
ST-800-20-$485,000.00/ST-800-10-$1,015,000.00 for operations by the first
working day in July 2012.Motion
was made by Everette Van Hoesen and seconded by Wes Young approving and
authorizing Chairman Robinson to sign Detention Contract between KCDC and the
Otoe-Missouria Tribe.Motion carried.
Motion was made Steve Austin
and seconded by Jim Stieber approving the following
Requisitions for payment: David Cummings, JFA
Attorney, $1,117.10 attorney & miscellaneous fees for May 2012; Don
Jones, Jail Consultant - $1,250.00 consulting fees for 5/1/2012 through 5/31/12; Baskin, Stevens & Freeland - $1,575.00
accounting fees for period ending 5/31/2012.
Noting to withhold
final payment to Finely & Cook in the amount of $3,766.00 for auditing fees
for period ending May 25, 2012, for further
Trustee Wes Young presented
the JFA with continuation of the art work from the inmate contestants and asked
JFA to judge. He said the theme this
month was “Automotive” and noted there were not many entries. Young explained the purpose of the contest and
the prizes.The board was very impressed
with the art work that was displayed.
Unscheduled Public Appearances:Burd personally thanked Commissioner Austin
for his help during the power outage.
Motion was made by Wes Young
and seconded by Everette Van Hoesen to adjourn ().Motion carried.