Kay County Justice Facilities Authority

Regular Meeting at 2:30 p.m.

Friday, May 11, 2012

Kay County Detention Center

Newkirk, OK 74647



The Trustees of the Kay County Justice Facilities Authority (JFA) met Regular session at 2:30 p.m. Friday, May 11, 2012 in the Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on May 10, 2012 at the Kay County Detention Center front door and Sheriff’s training room door, in Newkirk OK.


Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees –Carl Giddens; Jim Stieber; Wes Young; Jody Burd, Director KCDC; Harold Hughs, KCDC, Don Jones JFA Consultant; David Cummings, JFA Attorney; Bill Williams & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.   Absent:  Steve Austin; Everette Van Hoesen.  (See sign-in sheet).


Motion was made by Wes Young and seconded by Jim Stieber approving the regular meeting minutes of April 13, 2012.  Motion carried. 


Accountant Report:  In the absence of Ron Stevens of Baskin, Stevens, & Freeland, P.C., Director Burd distributed the Funds Summary Report as of April 30, 2012 and March 31, 2012; Statement of Net Assets as of April 30, 2012; Statement of Activities for One and Seven Months ending April 30, 2012.; Updated Sales Tax Projections FYE June 30, 2012, as of April 30, 2012; General Ledger as of April 30, 2012.  Burd reported Stevens’ said the numbers looked good.


Jail Consultant Report:  Don Jones presented the board with a Proposed Cost of Living Salary Increase for Detention Staff FY 2012-2013 with two (2) different options to review and consider.  Jones said he would speak with Commissioner Austin and ask him to review.


Jail Director Report: Burd reported the daily inmate count of 195 with 50 being arrested and released and 45 in Department of Corrections.  He said the average number was around 188 and the high count has been over 200 at times.  Maintenance issues mentioned were generators and fire testing.


Jones said the budget includes staff to handle 220-225 inmates and would still leave room to contract inmates and possibly add a transport person.


Burd expressed he was glad to have two of his employees returning to work after serving overseas.


FY2013 KCDC Budget:  Burd said he would be sending out his budget via email and in the form of a hard copy in plenty of time for the board to review and make necessary changes.


David Cummings suggested Burd include a column in his report that showed a 2012/2013 comparison.


Dry Road Project:  Burd told the board striping remains to be done on road and parking area.  Monday or Tuesday crew will do the breaks on concrete and backfill will be done.


Motion was made Jim Stieber and seconded by Wes Young approving the following Requisitions for payment: David Cummings, JFA Attorney, $1,252.95 attorney & miscellaneous fees for April 2012; Don Jones, Jail Consultant - $1,300 consulting fees for 4/1/2012 through 4/30/12; Baskin, Stevens & Freeland - $1,450.00 accounting fees for period ending 4/30/2012.  Motion carried. 


Trustee Wes Young presented the JFA with continuation of the art work from the inmate contestants and asked JFA to judge.  He said the theme this month was “Fantasy.”  Young explained the purpose of the contest and the prizes.  The board was very impressed with the art work that was displayed.


Undersheriff Steve Kelley invited the JFA to attend the Northern Oklahoma Southern Kansas Peace Officer Association function hosted by Kay County on Thursday, May 17, 2012.


Kelley reported Kay County would be hosting a three days a week reserve deputy academy camp.


Motion was made by Jim Stieber and seconded by Wes Young to adjourn (2:50 p.m.).  Motion carried.




Approved this 8th day of June, 2012.   



                                                                        Bruce Robinson, Chairman







Tammy Reese, Kay County Clerk/Secretary

County of Kay, State of Oklahoma,

Kay County Justice Facilities Authority