Kay County Justice Facilities Authority

Special Meeting at 1 p.m./Regular Meeting at 2:30 p.m.

Friday, April 13, 2012

Kay County Detention Center

Newkirk, OK 74647

 

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in Special Session at 1:00 p.m. and Regular session at 2:30 p.m. Friday, April 13, 2012 in the Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the special and regular meeting was posted for public information on April 11, 2012 at the Kay County Detention Center front door and Sheriff’s training room door, in Newkirk OK.

 

Chairman Bruce Robinson called the special meeting to order.  Those present were as follows:  Trustees:  Steve Austin; Carl Giddens; Jim Stieber; Everette Van Hoesen; Wes Young; Jody Burd, Director KCDC; Don Jones, JFA Consultant; David Cummings, JFA Attorney; Bill Williams and Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet).

 

Wes Young offered the opening prayer.

 

Discussion was made regarding the quality, cost, delivery, preparation process, inmate responses and other issues related to the jail food service and contractor.  The board asked Burd other questions pertaining to service to the pods, special diets, etc.

 

Motion was made by Wes Young and seconded by Jim Stieber to recess until regular meeting start time at 2:30 p.m. (1:30 p.m.)

 

Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Steve Austin; Carl Giddens; Jim Stieber; Everette Van Hoesen; Wes Young; Jody Burd, Director KCDC; Melissa Sprueill, KCDC, Don Jones JFA Consultant; David Cummings, JFA Attorney; Ron Stevens, Baskin Stevens & Freeland, P.C.;  Bill Williams & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.   (See sign-in sheet).

 

Motion was made by Carl Giddens and seconded by Everette Van Hoesen approving the regular meeting minutes of March 9, 2012.  Motion carried.  

 

Jail Consultant Report:  Don Jones briefly discussed upcoming budget and noted numbers on cost of living increases for staff should be reviewed.  Jones said the full amount that was budgeted last year was never moved over from county sales account and feels Burd will be able to finish up fiscal year without doing so. 

 

Jones mentioned the storm damage done to sky-lights on the new Woodward County Jail and said Kay County might want to consider expanding metal for extra protection and security on sky-lights in this facility.  Discussion continued regarding price, warranty, and suppliers.  Jim Stieber told Jody Burd to get him some information and he might be able to find a builder.

 

Jail Director Report: Burd reported the daily inmate count of 168 with 85 being arrested and released.  He said he is still working with the Federal Government on housing prisoners.  Burd mentioned expired contracts with vendors are remaining the same.

 

Accountant Report: Ron Stevens of Baskin, Stevens, & Freeland, P.C. presented a Funds Summary Report as of March 31, 2012 and February 29, 2012; Statement of Net Assets as of March 31, 2012; Statement of Activities for One and Seven Months ending March 31, 2012.; Updated Sales Tax Projections FYE June 30, 2012, as of April 10, 2012; General Ledger as of March 31, 2012.

 

Don Jones asked about the surplus and debt service and asked what the projection on paying early is.

 

Attorney David Cummings explained it must be accrued for 15 years or there is a penalty.

 

Stevens explained the assets replacement plan to make sure we have money and the interest/income split and noted interest could be used for capital purchases.

 

Carl Giddens asked what the penalty would be for paying early.

 

Cummings responded the rate is low on the bonds and noted the fixed rate was good.

 

Motion was made by Giddens and seconded by Austin approving extending the Food Service Agreement with ABL Management Inc., starting July 1, 2012, for one year with no price increase.  Burd said inmates have a healthy diet consisting of 2800-2900 calories a day, plus inmates have access to commissary items for snacks.  Burd said he was satisfied with their service.  Motion carried.

 

Dry Road Project:  Commissioner Austin reported five more days of decent weather and should be able to complete; inspectors and Circuit Engineering District have been here several times and have been heavily involved in this project.  Austin said side walk and south lane needs added.

 

Motion was made Wes Young and seconded by Jim Stieber approving the following Requisitions for payment: David Cummings, JFA Attorney, $1,099.35 attorney & miscellaneous fees for March 2012 (corrected from Agenda that read April 2012); Don Jones, Jail Consultant - $1,500 consulting fees for 3/1/2012 through 3/31/12; Baskin, Stevens & Freeland - $5,358.75 accounting fees for period ending 3/31/2012 (Stevens explained the fees were higher this month due to information needed by auditors). Motion carried. 

 

Lauren Guyer, County Inmate, expressed to those in attendance how well received the classes being offered through churches and different organizations have been.  He commented the people presenting the classes have a real passion for people and that they are doing a great job.  He talked about how difficult it is to be in jail when you have a family, the financial impact it has on your family, spiritually, and why your family reacts the way they do.  Classes mentioned were:  Literacy Class, basic Church classes (held by different churches each week), Salvation Army (marriage and relationships) and topics called “Stinking Thinking” and “Out of the Rut.”

 

Wes Young told about ministry opportunities and the great job that is being done.

 

Jones said the community has been very helpful by furnishing Bibles and books.

 

Trustee Wes Young presented the JFA with art work from the inmate contestants and asked JFA to judge.  Young explained the purpose of the contest and the prizes.  The board was very impressed with the art work that was displayed.

 

There were no unscheduled public appearances.

 

Motion was made by Carl Giddens and seconded by Steve Austin to adjourn (3:10 p.m.).  Motion carried.

 

 

 

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Approved this 11th day of May, 2012. 

 

 

 

                                                                        ____________________________________

                                                                        Bruce Robinson, Chairman

 

 

 

Attest:

 

___________________________________

Tammy Reese, Kay County Clerk/Secretary

County of Kay, State of Oklahoma,

Kay County Justice Facilities Authority

(Seal)

 

 

 

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