Kay County Justice Facilities Authority

Regular Meeting

Friday, March 9, 2012

Kay County Detention Center

Newkirk, OK 74647



The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, March 9, 2012 in the Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on March 8, 2012 at the Kay County Detention Center front door and Sheriff’s training room door, in Newkirk OK.


Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Carl Giddens; Jim Stieber; Everette Van Hoesen; Wes Young; Jody Burd, Director KCDC; Harold Hughes, KCDC; Melissa Sprueill, KCDC, Don Jones JFA Consultant; David Cummings, JFA Attorney; Bill Williams & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary Trustees Steve Austin and Norris Frederick were absent.  (See sign-in sheet).


Chairman Robinson opened with prayer.


Motion was made by Everette Van Hoesen and seconded by Jim Stieber approving the regular meeting minutes of February 10, 2012.  Motion carried.  Giddens, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.


Jail Consultant Report:  Don Jones noted all positions are filled with good qualified people.  He said budget numbers for new fiscal year would be available at a later time


Jail Director Report: Burd reported the daily inmate count of 164 and noted a high of 209 with 48 in DOC. He indicated everything went fine when twenty-five prisoners were transferred and housed in Kay County Detention Center from Grant County when a chemical leak caused an evacuation from Grant County.  Burd said he was glad he was able to help them out and return a favor from a few years ago when Kay County housed prisoners in their county.


Burd said the state inspection has been completed.  He said next week he would be going to Payne County to see a Revenue Base Web Visitation design; he explained how this would work with the current phone company and mentioned only four counties in the United States are utilizing this service.  He said he would discuss the legalities and give more information on this at a later time.


Sheriff Van Hoesen praised Burd.  Van Hoesen said Burd has some kind of training going on all the time and the two departments also are doing joint training.


Burd said a transfer company brought some inmates in for an overnight stay and KCDC made some extra money for housing.  He said he was going to call to get on their list so these transfer companies could continue to use KCDC in the future.

Accountant Report: Ron Stevens of Baskin, Stevens, & Freeland, P.C. was absent and Burd handed out the monthly financial reports.


Burd stated he was told by Ron Stevens it was okay to go ahead and pay Finley & Cook for their auditing services.


Dry Road Project:  Burd said Commissioner Steve Austin said there are no major problems other than the weather and said District No. 2 would pick up the extra costs on the curb and guttering.


Attorney David Cummings asked if a site inspector had been present; Burd indicated a site inspector or engineer is on the job frequently.


Chairman Robinson said Jody Burd’s job performance was evaluated by Carl Giddens, Jim Stieber and Robinson.  Robinson said he was given a favorable review.


Don Jones said in the Performance Review it states that Jody Burd is to be given an annual formal evaluation outlining all items specified in agreement.  Jones stated Burd has met all the goals set before him and he has exceeded all expectations.  He said Burd is very conscientious.  He said he treats all his employees with respect and noted he has well qualified people working for him.  Jones indicated this is the best operated jail in the state.


Wes Young commented that not only is the staff happy but the inmates are pleased and feel like the jail is being run well.


Don Jones replied the inmates are not wined and dined but they are at a comfort level where the jail should be.


Don Jones suggested giving Burd a $150.00 a month increase.


Motion was made by Wes Young and seconded by Jim Stieber approving to give Jody Burd a $150.00 a month increase.  Motion carried:  Giddens, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.


Chairman Robinson said Trustee Norris Frederick sent a letter resigning his position as a member of the Kay County Justice Facilities, effective March 1, 2012.  Frederick said he accepted the challenge and need for the new jail facility and that challenge has now been met.  He stated Kay County now has an amazing facility under the administration of an amazing staff led by Director Jody Burd.


Frederick commended the remaining members for holding the best interest of the facility and the citizens of Kay County at heart.


Burd said a special plaque was made for Frederick even though he didn’t expect any recognition.


Don Jones commented how much time during the construction phase of this project and with Sedalco that Norris contributed.  He said most people didn’t even realize he was overseeing during that critical time.


Robinson added Frederick was a real positive influence for this project and other board members offered kind words as well.


Motion was made by Jim Stieber and seconded by Carl Giddens approving to amend Articles II and V of the Authority’s By-Laws to reduce the total number of Trustees from nine (9) to seven (7), and to change the quorum of Trustees from five (5) to four (4).  Motion carried:  Giddens, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.


Motion was made Van Hoesen and seconded by Young approving the following Requisitions for payment: David Cummings, JFA Attorney, $638.35 attorney & miscellaneous fees for February 2012; Don Jones, Jail Consultant - $1,500 consulting fees for 2/1/2012 through 2/29/12; Baskin, Stevens & Freeland - $1,450.00 accounting fees for period ending 2/29/2012; Bond Trustee Fee-$1,400.00, Invoice No. 5069094; Finley & Cook, Invoice No. PRG-200762-$11,175.00.  Motion carried:  Giddens, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.


Trustee Wes Young presented the JFA with art work from the inmate contestants and asked JFA to judge.  Young explained the purpose of the contest and the prizes.  The board was very impressed with the art work that was displayed.


There were no unscheduled public appearances.


Motion was made by Carl Giddens and seconded by Wes Young to adjourn (3:05 p.m.).  Motion carried:  Giddens, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.




Approved this 13th day of April, 2012. 




                                                                        Bruce Robinson, Chairman





Tammy Reese, Kay County Clerk/Secretary

County of Kay, State of Oklahoma,

Kay County Justice Facilities Authority