The Trustees of the Kay County Justice Facilities Authority
(JFA) met in regular session at
Friday, March 9, 2012 in the
Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk,
OK.Notice of the regular meeting was posted for public information on March 8, 2012 at the KayCountyDetentionCenter front door and Sheriff’s
training room door, in Newkirk OK.
Chairman Bruce Robinson
called the regular meeting to order.Those
present were as follows: Trustees – Carl Giddens;
Jim Stieber; Everette Van Hoesen; Wes
Young; Jody Burd, Director KCDC; Harold Hughes, KCDC; Melissa
Sprueill, KCDC, Don Jones JFA Consultant; David
Cummings, JFA Attorney; Bill Williams & Claude Williams,
Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Tammy Reese,
Kay County Clerk/Secretary Trustees Steve Austin
and Norris Frederick were absent.(See sign-in sheet).
Chairman Robinson opened with prayer.
Motion was made by Everette Van Hoesen and seconded by Jim
Stieber approving the regular
meeting minutes of February 10, 2012.Motion carried.Giddens, aye; Robinson,
aye; Stieber, aye; Van Hoesen, aye; Young, aye.
Jail Consultant Report:Don Jones noted all positions are
filled with good qualified people.He
said budget numbers for new fiscal year would be available at a later time
Director Report: Burd reported the daily inmate count of 164 and noted a high
of 209 with 48 in DOC. He indicated everything went fine when twenty-five
prisoners were transferred and housed in KayCountyDetentionCenter from GrantCounty when a chemical leak
caused an evacuation from GrantCounty.Burd said he was glad he was able to help
them out and return a favor from a few years ago when KayCounty housed prisoners in
said the state inspection has been completed.He said next week he would be going to PayneCounty to see a Revenue Base
Web Visitation design; he explained how this would work with the current phone
company and mentioned only four counties in the United States are utilizing this
service.He said he would discuss the
legalities and give more information on this at a later time.
Van Hoesen praised Burd.Van Hoesen said
Burd has some kind of training going on all the time and the two departments
also are doing joint training.
said a transfer company brought some inmates in for an overnight stay and KCDC
made some extra money for housing.He
said he was going to call to get on their list so these transfer companies
could continue to use KCDC in the future.
Accountant Report: Ron Stevens
of Baskin, Stevens, & Freeland, P.C. was absent and Burd handed out the
monthly financial reports.
Burd stated he was told by Ron Stevens
it was okay to go ahead and pay Finley & Cook for their auditing services.
Dry Road Project:Burd said Commissioner Steve Austin
said there are no major problems other than the weather and said District No. 2
would pick up the extra costs on the curb and guttering.
Attorney David Cummings
asked if a site inspector had been present; Burd indicated a site inspector or
engineer is on the job frequently.
Chairman Robinson said Jody Burd’s job performance was evaluated
by Carl Giddens, Jim Stieber
and Robinson.Robinson said he was given
a favorable review.
Don Jones said in the
Performance Review it states that Jody Burd is to be given an annual formal
evaluation outlining all items specified in agreement.Jones stated Burd has met all the goals set
before him and he has exceeded all expectations.He said Burd is very conscientious.He said he treats all his employees with
respect and noted he has well qualified people working for him.Jones indicated this is the best operated
jail in the state.
Wes Young commented that
not only is the staff happy but the inmates are pleased and feel like the jail
is being run well.
Don Jones replied the
inmates are not wined and dined but they are at a comfort level where the jail
Don Jones suggested giving
Burd a $150.00 a month increase.
Motion was made by Wes Young
and seconded by Jim Stieber approving to give
Jody Burd a $150.00 a month increase.Motion carried:Giddens, aye;
Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.
Chairman Robinson said Trustee Norris
Frederick sent a letter resigning his position as a member of
the Kay County Justice Facilities, effective March 1, 2012.Frederick
said he accepted the challenge and need for the new jail facility and that
challenge has now been met.He stated KayCounty now has an amazing facility
under the administration of an amazing staff led by Director Jody Burd.
commended the remaining members for holding the best interest of the facility
and the citizens of KayCounty
Burd said a special plaque was made for Frederick
even though he didn’t expect any recognition.
Don Jones commented how
much time during the construction phase of this project and with Sedalco that
Norris contributed.He said most people
didn’t even realize he was overseeing during that critical time.
Robinson added Frederick
was a real positive influence for this project and other board members offered
kind words as well.
Motion was made by Jim Stieber
and seconded by Carl Giddens approving to
amend Articles II and V of the Authority’s By-Laws to reduce the total number
of Trustees from nine (9) to seven (7), and to change the quorum of Trustees
from five (5) to four (4).Motion
carried:Giddens, aye; Robinson, aye;
Stieber, aye; Van Hoesen, aye; Young, aye.
Motion was made Van Hoesen and seconded by Young approving
the following Requisitions for payment: David Cummings,
JFA Attorney, $638.35 attorney & miscellaneous fees for February 2012; Don
Jones, Jail Consultant - $1,500 consulting fees for 2/1/2012
through 2/29/12; Baskin, Stevens & Freeland - $1,450.00 accounting fees for
period ending 2/29/2012; Bond Trustee Fee-$1,400.00, Invoice No. 5069094;
Finley & Cook, Invoice No. PRG-200762-$11,175.00.Motion carried:Giddens, aye; Robinson, aye; Stieber, aye;
Van Hoesen, aye; Young, aye.
Trustee Wes Young presented
the JFA with art work from the inmate contestants and asked JFA to judge.Young explained the purpose of the contest
and the prizes.The board was very
impressed with the art work that was displayed.
There were no unscheduled public appearances.
Motion was made by Carl Giddens
and seconded by Wes Young to adjourn ().Motion carried:Giddens, aye;
Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.