Kay County Justice Facilities Authority

Regular Meeting

Friday, January 13, 2012

Kay County Detention Center

Newkirk, OK 74647

 

 

 

The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m. Friday, January 13, 2012 in the Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on January 12, 2012 at the Kay County Detention Center front door and Sheriff’s training room door, in Newkirk OK.

 

Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Carl Giddens; Steve Austin; Wes Young; Norris Frederick (2:34); Everette Van Hoesen; Jody Burd, Director KCDC; Harold Hughes, KCDC; Melissa Sprueill, KCDC Administration; Don Jones, Jail Consultant; David Cummings, JFA Attorney; Ron Stevens, Baskin, Stevens & Freeland, P.C., JFA Accountant; Bill Williams & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Holly Cline, Kay County Deputy Clerk/Secretary ( see sign in sheet) Trustee Jim Stieber, absent.

 

Motion was made by Everette Van Hoesen and seconded by Wes Young approving the regular meeting minutes of December, 9, 2011.  Motion carried.  Austin, aye; Frederick, aye; Giddens, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

 

Jail Consultant Report: Don Jones declined to give a jail consultants report since his information would be included in the jail director’s report.

 

Jail Director Report: Jody Burd presented the board with a report and statistics for the previous year.  He reviewed revenue for the previous year and gave a report of mileage and fuel consumption for transports from the previous year. 

 

Burd also indicated that the following Friday (January 20, 2012) annual jail school backup training begins.  Burd had also discussed sexual harassment policies with a local attorney familiar with sexual harassment law and is in the process of setting up training.

 

Burd gave the daily inmate count at 145.  Don Jones remarked that the KCDC is currently under original analysis projection by approximately 35 beds.

 

Burd also commented on contract with federal government to hold prisoners.  He had applied for intergovernmental agreement and submitted it for approval.  Federal government will submit agreement for approval with their attorneys.  Burd, Hughes, and Sprueill will be going to Grady County to see how that county’s system works in regard

 

to housing federal prisoners.  If the ACA standards are compatible the Feds will do a walk through.  Cummings asked if federal inmates must be housed separately.  Don Jones indicated that federal inmates must be housed separately and contact must be restricted between other prisoners.  However, due to the need for federal housing of inmates the process is going faster than anticipated.

 

 

Accountant Report: Ron Stevens of Baskin, Stevens, & Freeland, P.C. presented a funds summary report as of December 31, 2011 and November 30, 2011.; Statement of Net Assets as of  December 31, 2011; Statement of Activities  for one and six months ending December 31, 2011.; Updated Sales Tax Projection as of December 31, 2011; General Ledger as of December 31, 2011.

 

 

There were no questions regarding reports presented by Mr. Stevens.

 

Dry Road Project:  Steve Austin indicated that Brian Hembree of Hembree and Hodgson, Contractors on the project has estimated the engineering plans should be ready by next week and ground breaking to commence the following week.  Surety bonds had been received and the utilities are currently being located.

 

 

Jody Burd requested a pre-construction meeting and Commissioner Austin agreed that could be arranged and also indicated having a Circuit Engineering District inspection.

 

 

Motion was made by Everette Van Hoesen and seconded by Steve Austin approving the Detention agreement with the City of Newkirk.  Motion carried.  Austin, aye; Frederick, aye; Giddens, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

 

 

Motion was made Norris Frederick and seconded by Everette Van Hoesen approving the following  Requisitions for payment: David Cummings, JFA Attorney, $764.10 attorney & miscellaneous fees for December 2011; Don Jones, Jail Consultant - $1,600 consulting fees for 12/1/2011 through 12/31/2011; Baskin, Stevens & Freeland - $1, 802.08 accounting fees for period ending 12/31/2011.  Motion carried. Austin, aye; Frederick, aye; Giddens, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

 

 

There were no unscheduled public appearances.

 

 

 

 

Motion was made by Norris Frederick and seconded by Everette Van Hoesen to adjourn.  Motion carried. Austin, aye; Frederick, aye; Giddens, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

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Approved this 9th day of February 2012.

 

 

 

                                                                        ____________________________________

                                                                        Bruce Robinson, Chairman

 

 

 

Attest:

 

 

_______________________________

Tammy Reese, Kay County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

(Seal)

 

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